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Enterprise Asset Management Program Procurement

Belfast Harbour

This public procurement record has 4 releases in its history.

TenderUpdate

01 Aug 2025 at 09:32

UK4 - Tender Notice
TenderUpdate

22 Jul 2025 at 17:11

UK4 - Tender Notice
Tender

26 Jun 2025 at 21:23

UK4 - Tender Notice
Planning

25 Jun 2025 at 10:34

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Belfast Harbour is undertaking a procurement process for an Enterprise Asset Management Programme, seeking suppliers to provide a comprehensive solution that integrates with its existing Oracle Fusion ERP system. The procurement process, currently in the tender stage, involves selective procurement through a competitive flexible procedure. The buyer, Belfast Harbour, operates under Northern Irish devolved regulations and the main procurement category is services, particularly software packages and information systems. The tender's legal basis is aligned with the UK Public Procurement Act 2023. Key dates for interested parties include the submission deadline for expressions of interest, now extended to 12:00 pm on 8 August 2025, with an award period concluding by 30 September 2025. Located in Belfast, the opportunity is poised within the UKN06 region and is expected to commence on 1 November 2025, extending until 31 October 2035.

This tender presents a significant opportunity for businesses specialising in cloud-based Software as a Service (SaaS) solutions with capabilities in systems integration and IT technical solutions. The requirement is tailored for solutions that can effectively manage asset and inventory functions and provide seamless integration with Oracle Fusion ERP systems, which could lead to increased business opportunities for software package providers. Small and medium-sized enterprises (SMEs) are encouraged to compete, especially those with expertise in software programming and consultancy services. With a compelling contract value grossed at £1,740,000, this tender is lucrative for businesses looking to enhance their market presence by being involved in a high-profile public undertaking.

How relevant is this notice?

Notice Information

Notice Title

Enterprise Asset Management Program Procurement

Notice Description

Belfast Harbour Commissioners (BHC) is seeking requests to participate from suppliers who are interested in tendering for supply of an Enterprise Asset Management solution (and associated services) to BHC, with integration to BHC's existing finance and procurement system. The solution should include functionality to support Inventory Management, Asset Management and maintenance with integration to BHC's Oracle Fusion ERP system. With the potential to extend capabilities to additional areas in the future. The scope of services should cover the full project life cycle, including Design > Build > Test > Train > Release, followed by post go-live support and maintenance. Only cloud-based Software as a Service (SaaS) solutions will be considered. The solution must be hosted in a recognised cloud environment and fully managed by the successful supplier. The solution: * must include the following core functionality: o asset management; o asset maintenance; o inventory/warehouse management; and o capability to integrate with Oracle Fusion. * should include mobile capabilities. * should include reporting / BI capabilities. * should include other integration capabilities. The solution must integrate with BHC's Oracle Fusion ERP system. The services to be procured under this tender will be the following: 1. Systems Integration (SI) Services. 2. The Information Technology (IT) Technical Solution(s) (along with licences or cloud subscriptions)

Planning Information

BHC undertook some high level pre-market engagement activity in relation to the project between June 2024 and 28 February 2025, to identify potential suppliers that may be able to supply the solution and services required. That pre-market engagement involved high level conversations and limited product demonstrations with a number of suppliers in the market to identify potential options, potentially interested suppliers and inform BHC's procurement approach. This pre-market engagement did not constitute a call for competition. BHC will shortly be commencing a competitive tender process through Find a Tender. Interested suppliers will not be advantaged or prejudiced by participation or non-participation in the pre-market engagement. All information shared as part of the pre-market engagement will be made available to interested suppliers as part of the forthcoming competitive tender process.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05531b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/045038-2025
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72200000 - Software programming and consultancy services

Notice Value(s)

Tender Value
£1,450,000 £1M-£10M
Lots Value
£1,450,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Aug 20251 years ago
Submission Deadline
18 Jul 2025Expired
Future Notice Date
26 Jun 2025Expired
Award Date
Not specified
Contract Period
1 Nov 2025 - 31 Oct 2035 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Belfast Harbour
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT1 3AL
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN06 Belfast
Local Authority
Belfast
Electoral Ward
Duncairn
Westminster Constituency
Belfast North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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