Notice Information
Notice Title
009060 - Active Inclusion Service Case Management and Homelessness Accommodation Allocation System
Notice Description
Newcastle City Council (NCC) is inviting demonstrations from providers ahead of the planned procurement of a Case Management and Homeless Accommodation Allocation System. This system will support the functions of all areas of the Active Inclusion Service (AIS): homelessness advice and support, temporary accommodation, debt advice, and refugee integration. In addition, the product must be able to manage referrals and placements to NCC's commissioned homelessness accommodation and application and allocation of a discretionary fund. We require a product that support the management of the Active Inclusion services. This includes: Specialist: Statutory HRA Assessment and upload to DLUHC system, H-CLIC Accommodation assessment, referral, placement selection and recording Debt case management and solutions Integration support for migrants, refugees and asylum seekers Allocation of discretionary funding Standard: Case Management Reporting Online and offline forms Configurable user access The current solutions are utilised by 500-600 staff, with 100-200 concurrent users, across the host and external partner organisations. In preparation for a future procurement exercise, via an open tender, suppliers are being given an opportunity to demonstrate their product, which will assist the Council with their specification and tender preparations. The same information will be gathered from all suppliers who participate in the event. There will be 5 Suppliers chosen to demonstrate their system to ensure the specification will be appropriate for the tender process in August 2025. There will be demonstration dates available from 30th June until 18th July 2025. These will be 90 minutes plus 15 minutes Q&A. **Demo Invitation - Limited Slots Available** We are inviting suppliers to participate in a 1 hour 30-minute demo session, which will include 15 minutes for Q&A. Please note: Only the first five suppliers to respond will be booked for a demo slot (first come, first served). The purpose of these demos is to gain insight into current market offerings and innovations. This will help us refine our specification and potentially include additional features based on what we learn. If you're interested in participating, please confirm your availability as soon as possible. The interest period will end on Wednesday 2nd July at 11.00.
Planning Information
Demo Invitation - Limited Slots Available - Via Teams: We are inviting suppliers to participate in a 1 hour 30-minute demo session, which will include 15 minutes for Q&A Date & Time Mon 30th Jun 14:00 - 15:45 Fri 4th July 13:00-14:45 Wed 9th July 10:00-11:45 Fri 11th July 10:00-11:45 Mon 14th July 14:00-15:45 Thurs 17th July 9:30-11:15 Fri 18th July 9:30-11:15 Please note: Only the first five suppliers to respond will be booked for a demo slot (first come, first served). The EOI will close when there is 5 suppliers responded. The purpose of these demos is to gain insight into current market offerings and innovations. This will help us refine our specification and potentially include additional features based on what we learn. If you're interested in participating, please confirm your availability as soon as possible. The interest will end on Wednesday 2nd July at 11.00 or when there are 5 suppliers. Please see specification and return your Demo slot ASAP. Please go to: https://www.open-uk.org Open Reference: OPEN20251058 https://www.open-uk.org/opportunities/overview/public/507a5375-21c6-4d8b-98ff-14532b5e4cb1
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-05534e
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/036260-2025
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- UK2 - Preliminary Market Engagement Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Not Specified
- Procurement Method Details
- Not specified
- Tender Suitability
- SME
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
72000000 - IT services: consulting, software development, Internet and support
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 30 Jun 20257 months ago
- Submission Deadline
- Not specified
- Future Notice Date
- 1 Jul 2025Expired
- Award Date
- Not specified
- Contract Period
- 30 Jun 2027 - 30 Jun 2029 2-3 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Planning
- Lots Status
- Planning
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- NEWCASTLE CITY COUNCIL
- Contact Name
- Not specified
- Contact Email
- corporate.procurement.team@newcastle.gov.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- NEWCASTLE UPON TYNE
- Postcode
- NE1 8QH
- Post Town
- Newcastle upon Tyne
- Country
- England
-
- Major Region (ITL 1)
- TLC North East (England)
- Basic Region (ITL 2)
- TLC4 Northumberland, Durham and Tyne & Wear
- Small Region (ITL 3)
- TLC43 Tyneside
- Delivery Location
- TLC North East (England)
-
- Local Authority
- Newcastle upon Tyne
- Electoral Ward
- Monument
- Westminster Constituency
- Newcastle upon Tyne Central and West
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/036260-2025
30th June 2025 - Preliminary market engagement notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/035054-2025
25th June 2025 - Preliminary market engagement notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/035036-2025
25th June 2025 - Preliminary market engagement notice on Find a Tender
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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