YPO - 001302 Vehicle Hire, Lease, Purchase and Services Portal

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0553ab-2026-03-18T14:52:15Z",
    "date": "2026-03-18T14:52:15Z",
    "ocid": "ocds-h6vhtk-0553ab",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PMRV-4748-MNJV",
            "name": "Yorkshire Purchasing Organisation",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PMRV-4748-MNJV"
            },
            "address": {
                "streetAddress": "41 Industrial Park",
                "locality": "Wakefield",
                "postalCode": "WF2 0XE",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKE45"
            },
            "contactPoint": {
                "name": "Michelle Wood",
                "email": "michelle.wood@ypo.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ],
                "url": "https://www.ypo.co.uk/"
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PMRV-4748-MNJV",
        "name": "Yorkshire Purchasing Organisation"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "YPO are looking to start premarket engagement for the provision of a Vehicle Hire, Lease, Purchase & Services Portal Framework. The aim is to engage with suppliers by outlining a proposed structure (see description above). This is to explore the supplier market to identify if it can support this style of requirement. It is also to capture data and information in order to realign it to suit customers requirements while supporting the supplier market offerings, if required. Information may be shared or used in the creation of the new tender. If you are interested in this opportunity a short questionnaire has been created to capture relevant information. We would appreciate you taking the time to complete this as comprehensively as possible. Any expressions of interest, request for the questionnaire, responses or questions can be sent to fleet@ypo.co.uk - FAO Michelle Wood - email heading 1302 Supplier Engagement Process. After completing and returning the questionnaire should suppliers wish to engage further and have a Teams meeting this can be arranged by emailing us with a request to do so. Meetings will be limited to 30-minute sessions and are restricted to suppliers who can provide a portal solution. In response to Q12, if you would be willing to offer a demo, please contact us as detailed above to arrange a meeting. Please note as part of the demonstration we would be looking at solutions that can cover some or all of the functions mentioned in Q3 but we are willing to explore any additional functions that are available. If significant engagement is shown a follow up Webinar may be arranged with all suppliers that have contacted us throughout this period - date to be confirmed. YPO intends to close the preliminary market engagement by the 18th July 2025. YPO reserves the right to not commit to advertising this tender should. Should YPO wish to proceed further a formal procurement process will be followed in accordance with YPO's contract procedure rules and in line with the Procurement Act 2023 as relevant. Please note that any information is being sought without prejudice and without commitment.",
                "dueDate": "2025-07-18T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "035189-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/035189-2025",
                "datePublished": "2025-06-25T16:26:28+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "001302",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "YPO - 001302 Vehicle Hire, Lease, Purchase and Services Portal",
        "description": "YPO are looking for Suppliers to be appointed onto a Framework Agreement following a Competitive Tendering Procedure for the provision of Vehicle Hire, Lease, Purchase & Services Portal. The Framework is designed to meet the needs of all public sector Contracting Authorities. There will be 4 Lots with a single supplier awarded to each. This will be a contractual arrangement with customers placing orders with the awarded supplier.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "34000000",
                        "description": "Transport equipment and auxiliary products to transportation"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48000000",
                        "description": "Software package and information systems"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "60000000",
                        "description": "Transport services (excl. Waste transport)"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "34000000",
                        "description": "Transport equipment and auxiliary products to transportation"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48000000",
                        "description": "Software package and information systems"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "60000000",
                        "description": "Transport services (excl. Waste transport)"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "34000000",
                        "description": "Transport equipment and auxiliary products to transportation"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48000000",
                        "description": "Software package and information systems"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "60000000",
                        "description": "Transport services (excl. Waste transport)"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "3"
            },
            {
                "id": "4",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "34000000",
                        "description": "Transport equipment and auxiliary products to transportation"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48000000",
                        "description": "Software package and information systems"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "60000000",
                        "description": "Transport services (excl. Waste transport)"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "4"
            }
        ],
        "value": {
            "amountGross": 100000000,
            "amount": 30000000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "method": "withoutReopeningCompetition",
                "type": "open",
                "buyerCategories": "https://www.ypo.co.uk/about/customers/permissible-users",
                "description": "The mechanism for this tender is to award one portal Supplier per Lot. This provides the customers with an option to Award without Competition. The customer chooses which Lot provides the outcome they wish to procure i.e. vehicle hire, vehicle lease, vehicle purchase or vehicle services. Each Lot provides very different end products/ services. The customer will have access to see what each Lot provider offers with regards to portal functionality prior to signing up. Additionally, full disclosure and transparency of how any associated costs and how they are charged will also be available in advance. The portal will provide a summary of Call-off options to meet each customers required specification i.e. customer requirement is - Hire of a small car, pick up in Leeds on 13th February = the portal provides suitable options which can align with the customer criteria. The customer rationale is to then select which is most advantageous (such as financially) while meeting all the specified needs. Other scenarios may include additional customised specification requirements i.e fixed racking in a vehicle lease or purchase option. The commitment from the customer is to sign up to use the portal for their requirements - vehicles/ services. The contract will be directly with the customer and the portal provider and the specification will be provided by the customer. Call off T&Cs have been developed to align with the Framework Lots supporting the differences of each Lot. 11.6.1. It is understood that the industry drives a pricing structure that can change regularly. Upon signing up to use the Portal functionality the customer gains access to pricing options via an individual log on. Prices for this Framework Agreement will be provided on real time live pricing being provided via the supplier portal. The selection of pricing options and availability shown are in line with each customers criterion and will be priced accordingly. The customer can then choose the MAT option available at that time. YPO and its customers reserve the right to reject prices which are deemed unsustainable."
            }
        },
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-07-09T00:00:00+01:00",
                    "endDate": "2030-07-08T23:59:59+01:00"
                },
                "status": "active",
                "title": "Vehicle Hire Portal",
                "description": "YPO are seeking a sole Supplier for this Lot to provide a portal functionality that customers can access via their individual corporate account. YPO expects the web portal to be delivered over commonly used protocols and internet browsers and to feature secure login without the need to access our customers firewalls. The portal should be viewable on multiple platforms such as, (but not limited to) PC, laptop, tablet and mobile phones. The portal will provide access to a comparison style website for the hire of vehicles. It will show real-time live data from all available Car & Light Commercial Vehicle hire suppliers from the awarded Suppliers supply chain. It is expected that the awarded Supplier will have a substantial supply chain that can provide a variety of options for each customer. The awarded Supplier will be expected to support customers' requirements for anything from just one vehicle all the way up to complete fleet hire projects. The period of hire shall vary from day hire, weekly, monthly and annually with no maximum term. Vehicles that must be available via the portal are Cars, Light Commercial Vehicles and Mini Buses all with a weight inclusive up to 4.25t (should customisation be required by the customer i.e. van racking, wheelchair access capability then the weight limit may exceed this accordingly). A variety of fuel types must be available, including (but not limited) to Petrol, Diesel, LPG, Biofuels and all types of Alternative Fuels (such as Battery Electric, Plug in Hybrid, Hybrid, Hydrogen). YPO require the portal service Provider to be able to provide vehicle options that cover the length and breadth of the UK.",
                "value": {
                    "amountGross": 100000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Cost",
                            "description": "Value for Money 50% Supplier Pricing Transparency 50%",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality, Delivery & Customer Service",
                            "description": "Customer Experience & System Delivery 20% Supply Chain 20% Enquires & Complaint Procedure 20% Cyber Security & GDPR 20% Business Continuity 20%",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Social Value & Sustainability",
                            "description": "Environmental Sustainability 50% Equality & Diversity 50%",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Please refer to the procurement documents."
                        },
                        {
                            "type": "technical",
                            "description": "Please refer to the procurement documents."
                        }
                    ]
                },
                "hasOptions": true,
                "options": {
                    "description": "Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of 001302 Vehicle Hire, Lease, Purchase and Services Portal."
                }
            },
            {
                "id": "2",
                "title": "Vehicle Lease Portal",
                "description": "YPO are seeking a sole Supplier for this Lot to provide a portal functionality that customers can access via their individual corporate account. YPO expects the web portal to be delivered over commonly used protocols and internet browsers and to feature secure login without the need to access our customers firewalls. The portal should be viewable on multiple platforms such as, (but not limited to) PC, laptop, tablet and mobile phones. The portal will provide access to a comparison style website for the lease of vehicles. It will show real-time live data from all available Car & Light Commercial Vehicles lease suppliers from the awarded Supplier supply chain. It is expected that the awarded Supplier will have a substantial supply chain that can provide a variety of options for each customer. The awarded Supplier will be expected to support customers' requirements for anything from just one vehicle all the way up to complete fleet lease projects. The period of lease options available must be for anything between 1 year and 4 years. Some customers may request longer periods so it would be desirable if this can be available. The option for maintenance and other associated products/ services bolt-on's (such as telematics, driver licence checks) can be included where they are available. Vehicles that must be available via the portal are Cars, Light Commercial Vehicles and Mini Buses all with a weight inclusive up to 4.25t (should customisation be required by the customer i.e. van racking, wheelchair access capability then the weight limit may exceed this accordingly). A variety of fuel types must be available, including (but not limited) to Petrol, Diesel, LPG, Biofuels and all types of Alternative Fuels (such as Battery Electric, Plug in Hybrid, Hybrid, Hydrogen). YPO require the portal service Provider to be able to provide vehicle options that cover the length and breadth of the UK.",
                "status": "active",
                "value": {
                    "amountGross": 100000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Cost",
                            "description": "Value for Money 50% Supplier Pricing Transparency 50%",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality, Delivery & Customer Service",
                            "description": "Customer Experience & System Delivery 20% Supply Chain 20% Enquires & Complaint Procedure 20% Cyber Security & GDPR 20% Business Continuity 20%",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Social Value & Sustainability",
                            "description": "Environmental Sustainability 50% Equality & Diversity 50%",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Please refer to the procurement documents."
                        },
                        {
                            "type": "technical",
                            "description": "Please refer to the procurement documents."
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-07-09T00:00:00+01:00",
                    "endDate": "2030-07-08T23:59:59+01:00"
                },
                "hasOptions": true,
                "options": {
                    "description": "Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of 001302 Vehicle Hire, Lease, Purchase and Services Portal."
                }
            },
            {
                "id": "3",
                "title": "Vehicle Purchase Portal",
                "description": "YPO are seeking a sole Supplier for this Lot to provide a portal functionality that customers can access via their individual corporate account. YPO expects the web portal to be delivered over commonly used protocols and internet browsers and to feature secure login without the need to access our customers firewalls. The portal should be viewable on multiple platforms such as, (but not limited to) PC, laptop, tablet and mobile phones. The portal will provide access to a comparison style website for the purchase of vehicles. It will show real-time live data from all available Car & Light Commercial Vehicles suppliers from the awarded Supplier supply chain. It is expected that the awarded Supplier will have a substantial supply chain that can provide a variety of options for each customer. The awarded Supplier will be expected to support customer requirements for anything from just one vehicle all the way up to complete fleet purchase projects. Vehicles that must be available via the portal are Cars, Light Commercial Vehicles and Mini Buses all with a weight inclusive up to 4.25t (should customisation be required by the customer i.e. van racking, wheelchair access capability then the weight limit may exceed this accordingly) - A variety of fuel types must be available, including (but not limited) to Petrol, Diesel, LPG, Biofuels and all types of Alternative Fuels (such as Battery Electric, Plug in Hybrid, Hybrid, Hydrogen). YPO require the portal service Provider to be able to provide vehicle options that cover the length and breadth of the UK.",
                "status": "active",
                "value": {
                    "amountGross": 100000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Cost",
                            "description": "Value for Money 50% Supplier Pricing Transparency 50%",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality, Delivery & Customer Service",
                            "description": "Customer Experience & System Delivery 20% Supply Chain 20% Enquires & Complaint Procedure 20% Cyber Security & GDPR 20% Business Continuity 20%",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Social Value & Sustainability",
                            "description": "Environmental Sustainability 50% Equality & Diversity 50%",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Please refer to the procurement documents."
                        },
                        {
                            "type": "technical",
                            "description": "Please refer to the procurement documents."
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-07-09T00:00:00+01:00",
                    "endDate": "2030-07-08T23:59:59+01:00"
                },
                "hasOptions": true,
                "options": {
                    "description": "Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of 001302 Vehicle Hire, Lease, Purchase and Services Portal."
                }
            },
            {
                "id": "4",
                "title": "Vehicle Service & Repair Portal",
                "description": "YPO are seeking a sole Supplier for this Lot to provide a portal functionality that customers can access via their individual corporate account. YPO expects the web portal to be delivered over commonly used protocols and internet browsers and to feature secure login without the need to access our customers firewalls. The portal should be viewable on multiple platforms such as, (but not limited to) PC, laptop, tablet and mobile phones. The portal will provide access to a comparison style website allowing customers to book services and repairs. It will show real-time live data from all available service and repair suppliers from the awarded Supplier supply chain. It is expected that the awarded Supplier will have a substantial supply chain that can provide a variety of options for each customer. The awarded Supplier will be expected to support customers' requirements for anything from just one vehicle all the way up to complete fleet projects. Vehicles that must be covered via the service and repair portal are Cars, Light Commercial Vehicles and Mini Buses all with a weight inclusive up to 4.25t (should the vehicle be customised by the customer i.e. van racking, wheelchair access capability then the weight limit may exceed this accordingly). service and repair must be available for all vehicle fuel types, including (but not limited) to Petrol, Diesel, LPG, Biofuels and all types of Alternative Fuels (such as Battery Electric, Plug in Hybrid, Hybrid, Hydrogen). YPO require the portal service Provider to be able to provide service and repair options that cover the length and breadth of the UK.",
                "status": "active",
                "value": {
                    "amountGross": 100000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Cost",
                            "description": "Value for Money 50% Supplier Pricing Transparency 50%",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality, Delivery & Customer Service",
                            "description": "Customer Experience & System Delivery 20% Supply Chain 20% Enquires & Complaint Procedure 20% Cyber Security & GDPR 20% Business Continuity 20%",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Social Value & Sustainability",
                            "description": "Environmental Sustainability 50% Equality & Diversity 50%",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Please refer to the procurement documents."
                        },
                        {
                            "type": "technical",
                            "description": "Please refer to the procurement documents."
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-07-09T00:00:00+01:00",
                    "endDate": "2030-07-08T23:59:59+01:00"
                },
                "hasOptions": true,
                "options": {
                    "description": "Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of 001302 Vehicle Hire, Lease, Purchase and Services Portal."
                }
            }
        ],
        "status": "active",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "participationFees": [
            {
                "id": "ocds-h6vhtk-0553ab",
                "type": [
                    "win"
                ],
                "relativeValue": {
                    "proportion": 0.0075,
                    "monetaryValue": "award"
                },
                "description": "Retrospective Rebate - 0.75%"
            }
        ],
        "submissionMethodDetails": "YPO has implemented an electronic tendering tool to manage all procurements and communication with Tenderers. Accordingly, there will be no hard copy documents issued to Tenderers, and no hard copy Tender Responses will be received by YPO. All communications with YPO including the submission of Tender Responses will be conducted via - http://ypo2.my.site.com/s/Welcome",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-04-17T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-04-01T23:59:59+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-06-25T23:59:59+01:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "Access to the Procurement Documents can be found at: http://ypo2.my.site.com/s/Welcome",
                "url": "http://ypo2.my.site.com/s/Welcome"
            },
            {
                "id": "024703-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/024703-2026",
                "datePublished": "2026-03-18T14:52:15Z",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2030-03-17T23:59:59Z"
                }
            ]
        },
        "contractTerms": {
            "financialTerms": "Please refer to the procurement documentation"
        },
        "riskDetails": "Please refer to the procurement documentation"
    },
    "language": "en"
}