Planning

Fire Alarms Systems Maintenance Services

ULSTER UNIVERSITY

This public procurement record has 1 release in its history.

Planning

26 Jun 2025 at 09:06

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Ulster University is in the planning stage of a procurement process for the maintenance of fire alarm systems and associated equipment, located at their Coleraine campus in Northern Ireland. This initiative involves the procurement of services in the 'Repair and Maintenance Services' category and covers all fire safety systems, including gaseous fire-extinguishing systems, PAVA systems, and very early smoke detection apparatus. A preliminary market engagement notice has been issued to gather information and express interest, with a deadline for responses set on 18th July 2025. This early stage is critical in shaping the University's strategy before formal tender opportunities are announced, expected to begin in February 2026 and continue through to February 2029.

This procurement opportunity can be a significant growth avenue for businesses specialising in fire safety systems, maintenance, and installation services. Companies with expertise in fire-detection systems, alarm installation, and the integration of modern safety systems will find this contract particularly suitable. Given the scale and scope, businesses with capacity in servicing and upgrading mature systems would be well-placed to compete. Additionally, the opportunity is covered by Northern Irish devolved regulations, and participating businesses should have the ability to operate under this framework. Engaging in this early consultation process could enhance future prospects once formal competitions open.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Fire Alarms Systems Maintenance Services

Notice Description

Ulster University is seeking to appoint a Service Provider that will provide maintenance, servicing and repair to all the fire alarm systems and associated equipment (including fire alarm network, UPSs and batteries for the PAVA systems) in accordance with the British Standards and Manufacturer's Maintenance Schedule. * Fire Alarm Systems. * Gaseous Fire-Extinguishing / Suppression Systems. * Public Address Voice Alarm (PAVA) Systems. * WINMAG alarm management system. * Very Early Smoke Detection Apparatus (VESDA) Systems. Including costs for providing commissioning services for the following: * End of Life Device Replacements, - provide the decommissioning and disposal of existing end of life equipment and the installation, testing and commissioning of new replacement equipment. * New Installations - provide the installation, testing, and commissioning of a new item of equipment. The University would like to introduce maintenance, servicing and repair for the following: * Disabled Refuge Systems. * Disabled Toilet Alarm Systems. (including proving of toilet alarm system onto the Winmag system).

Planning Information

The purpose of this Preliminary Market Engagement Notice (PME) and Request for Information (RFI) is to invite potential Service Providers to express an interest and provide information to assist with the procurement and development of a specification for Fire Alarms Maintenance at Ulster University. The procurement route, duration and type of contract(s) shall be determined following this preliminary market consultation and engagement with market participants. It is this which will inform the University’s strategy for this contract. It is important to note that this PME/RFI is not a call for competition, a pre-qualification questionnaire, part of any pre-qualification/selection process or a current tender opportunity. Potential providers will need to express an interest in any future tender opportunity once a Tender Notice is published. This RFI is intended as an awareness, communication, and information gathering exercise. An expression of interest is no indication of a commitment to participate in the RFI process, nor does it infer any preferential or special status on those individuals and organisations who express an interest in the RFI exercise. The RFI Questionnaire can be accessed by registering with eTendersNI (www.etendersni.gov.uk) and searching for the relevant CfT_6013815.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0553e9
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/035294-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

33 - Medical equipments, pharmaceuticals and personal care products

35 - Security, fire-fighting, police and defence equipment

38 - Laboratory, optical and precision equipments (excl. glasses)

45 - Construction work

50 - Repair and maintenance services

CPV Codes

31625000 - Burglar and fire alarms

31625100 - Fire-detection systems

31625200 - Fire-alarm systems

33196200 - Devices for the disabled

35111400 - Fire escape equipment

35111500 - Fire suppression system

38431200 - Smoke-detection apparatus

45312100 - Fire-alarm system installation work

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 Jun 20258 months ago
Submission Deadline
Not specified
Future Notice Date
18 Jul 2025Expired
Award Date
Not specified
Contract Period
2 Feb 2026 - 1 Feb 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ULSTER UNIVERSITY
Contact Name
Not specified
Contact Email
procurement_enquiries@ulster.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
COLERAINE
Postcode
BT52 1SA
Post Town
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN0C Causeway Coast and Glens
Delivery Location
TLN Northern Ireland
Local Authority
Causeway Coast and Glens
Electoral Ward
University
Westminster Constituency
East Londonderry

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0553e9-2025-06-26T10:06:38+01:00",
    "date": "2025-06-26T10:06:38+01:00",
    "ocid": "ocds-h6vhtk-0553e9",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-COH-RC000726",
            "name": "Ulster University",
            "identifier": {
                "scheme": "GB-COH",
                "id": "RC000726"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PDLT-6268-MWZV"
                }
            ],
            "address": {
                "streetAddress": "Cromore Road",
                "locality": "Coleraine",
                "postalCode": "BT52 1SA",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN0C"
            },
            "contactPoint": {
                "email": "procurement_enquiries@ulster.ac.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicUndertaking",
                        "description": "Public undertaking"
                    },
                    {
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "id": "GB-NIR",
                        "description": "Northern Irish devolved regulations apply"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-RC000726",
        "name": "Ulster University"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "The purpose of this Preliminary Market Engagement Notice (PME) and Request for Information (RFI) is to invite potential Service Providers to express an interest and provide information to assist with the procurement and development of a specification for Fire Alarms Maintenance at Ulster University. The procurement route, duration and type of contract(s) shall be determined following this preliminary market consultation and engagement with market participants. It is this which will inform the University's strategy for this contract. It is important to note that this PME/RFI is not a call for competition, a pre-qualification questionnaire, part of any pre-qualification/selection process or a current tender opportunity. Potential providers will need to express an interest in any future tender opportunity once a Tender Notice is published. This RFI is intended as an awareness, communication, and information gathering exercise. An expression of interest is no indication of a commitment to participate in the RFI process, nor does it infer any preferential or special status on those individuals and organisations who express an interest in the RFI exercise. The RFI Questionnaire can be accessed by registering with eTendersNI (www.etendersni.gov.uk) and searching for the relevant CfT_6013815.",
                "dueDate": "2025-07-18T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "035294-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/035294-2025",
                "datePublished": "2025-06-26T10:06:38+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "6013815",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Fire Alarms Systems Maintenance Services",
        "description": "Ulster University is seeking to appoint a Service Provider that will provide maintenance, servicing and repair to all the fire alarm systems and associated equipment (including fire alarm network, UPSs and batteries for the PAVA systems) in accordance with the British Standards and Manufacturer's Maintenance Schedule. * Fire Alarm Systems. * Gaseous Fire-Extinguishing / Suppression Systems. * Public Address Voice Alarm (PAVA) Systems. * WINMAG alarm management system. * Very Early Smoke Detection Apparatus (VESDA) Systems. Including costs for providing commissioning services for the following: * End of Life Device Replacements, - provide the decommissioning and disposal of existing end of life equipment and the installation, testing and commissioning of new replacement equipment. * New Installations - provide the installation, testing, and commissioning of a new item of equipment. The University would like to introduce maintenance, servicing and repair for the following: * Disabled Refuge Systems. * Disabled Toilet Alarm Systems. (including proving of toilet alarm system onto the Winmag system).",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "31625000",
                        "description": "Burglar and fire alarms"
                    },
                    {
                        "scheme": "CPV",
                        "id": "31625100",
                        "description": "Fire-detection systems"
                    },
                    {
                        "scheme": "CPV",
                        "id": "31625200",
                        "description": "Fire-alarm systems"
                    },
                    {
                        "scheme": "CPV",
                        "id": "33196200",
                        "description": "Devices for the disabled"
                    },
                    {
                        "scheme": "CPV",
                        "id": "35111400",
                        "description": "Fire escape equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "35111500",
                        "description": "Fire suppression system"
                    },
                    {
                        "scheme": "CPV",
                        "id": "38431200",
                        "description": "Smoke-detection apparatus"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45312100",
                        "description": "Fire-alarm system installation work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "mainProcurementCategory": "services",
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2026-02-02T00:00:00+00:00",
                    "endDate": "2029-02-01T23:59:59+00:00"
                },
                "status": "planning"
            }
        ],
        "status": "planning"
    },
    "language": "en"
}