Water Hygiene Quality Monitoring Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-055596-2026-01-08T17:04:41Z",
    "date": "2026-01-08T17:04:41Z",
    "ocid": "ocds-h6vhtk-055596",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PNPT-6195-XDWV",
            "name": "Swindon Borough Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PNPT-6195-XDWV"
            },
            "address": {
                "streetAddress": "Swindon Borough Council, Civic Offices, Euclid Street",
                "locality": "Swindon",
                "postalCode": "SN1 2JH",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKK14"
            },
            "contactPoint": {
                "name": "Ms Jodie Wakefield",
                "email": "JWakefield@swindon.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.swindon.gov.uk",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PNPT-6195-XDWV",
        "name": "Swindon Borough Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Swindon Borough Council invites you to contribute to preliminary market engagement in relation to Water Hygiene Quality Monitoring and would therefore welcome the views of suppliers on the questions set out below. Responses to this questionnaire will be used solely for this pre-tender exercise and any responses will not be referred to during the tender evaluation. To this end, tender-style responses to this questionnaire are not necessary - the intention is to invite supplier feedback on the options, to help shape the final specification and commercial model to ensure the tender delivers the optimum outcomes for the Council. The Council intends on tendering a package of works in relation to Water Hygiene Quality Monitoring for monitoring, remedial works and for legionella risk assessments this will be across around 200 sites across the borough of Swindon and Plas Pencelli which is an outdoor education centre in Brecon, Wales. The purpose of this preliminary market engagement is to gain market insight into the following aspects of the project: - Market Interest Contract/Project Length. Route to Market Timescales. Specialist knowledge To participate in the Preliminary Market Engagement Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the PME documents. Responses are required to be submitted no later than 28th July 2025, 15:00 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/",
                "dueDate": "2025-07-28T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "035990-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/035990-2025",
                "datePublished": "2025-06-30T10:10:03+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "DN802380",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Water Hygiene Quality Monitoring Services",
        "description": "The appointment of contractors for Water Hygiene Quality Monitoring, Hygiene Remedial Works and Legionella Risk Assessments Swindon Borough Council are looking to engage with experienced contractors to provide Water Hygiene Quality Monitoring, Remedial Works and Legionella Risk Assessments Swindon Borough Council are looking to engage with suitably qualified contractors to carry out Water Hygiene Quality Monitoring on Council owned residential and corporate properties inline with legislation and governance. This contract shall comprise of the periodic inspection/testing and verification of the safety of water systems within council buildings, i.e. Civic Buildings, Sheltered Accommodations, Community Centres, Social Services Sites, Public Car Parks & Toilets and Multi-storey Flats, Domestic dwellings and Commercial Premises and legionella risk assessments and water hygiene remedial works. The contract will be split into three lots - Lot 1 - Water Hygiene Quality Monitoring and Planned Cyclical Maintenance Lot 2 - Water Hygiene Remedial Works Lot 3 - Legionella Risk Assessments All three lots can be bid for but a maximum of two lots can be won of the following combinations - Lot 1 Monitoring and Lot 3 Legionella Risk Assessments OR Lot 1 Monitoring and Lot 2 Remedial Works. This is due to the Legionella risk assessments identifying the remedial works which are required to be undertaken and would therefore be a conflict of interest. The contracts will be for a period of 3 Years with optional 2 year + 2 year extension periods and is estimated to commence 1st June 2026. Lot 1 Estimated contract spend is between PS500,000.00 - PS505,852.50 ex vat across the initial 3 year term and PS1,166,666.00 - PS1,180,322.50 across the full 7 year term. Lot 2 Estimated contract spend is between PS890,000.00 - PS895,077.00 ex vat across the initial 3 year term and PS2,076,666.00 - PS2,088,513.00 across the full 7 year term. Lot 3 Estimated contract spend is between PS287,000.00 - PS292,503.00 ex vat across the initial 3 year term and PS669,666.00 - PS682,507.00 across the full 7 year term. Full details relating to the services are provided in the tender documents. To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 2nd February 2026 15:00 hrs UK Local time. The Council's responses to these clarification questions will be issued periodically on the ProContract tender portal. Tender Responses are required to be submitted no later than 9th February 2026, 15:00 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/ Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN802380 No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "65100000",
                        "description": "Water distribution and related services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "38910000",
                        "description": "Hygiene monitoring and testing equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "41110000",
                        "description": "Drinking water"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71610000",
                        "description": "Composition and purity testing and analysis services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "09321000",
                        "description": "Hot water"
                    },
                    {
                        "scheme": "CPV",
                        "id": "31161400",
                        "description": "Primary water systems"
                    },
                    {
                        "scheme": "CPV",
                        "id": "44611500",
                        "description": "Water tanks"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71317200",
                        "description": "Health and safety services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKK14",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKK14",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 4741611,
            "amount": 3951342.5,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2026-06-01T00:00:00+01:00",
                    "endDate": "2029-05-31T23:59:59+01:00",
                    "maxExtentDate": "2033-05-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "active",
                "title": "Water Hygiene Quality Monitoring and Planned Cyclical Maintenance",
                "description": "Water Hygiene Quality Monitoring and Planned Cyclical Maintenance by the periodic inspection/testing and verification of the safety of water systems within council buildings",
                "value": {
                    "amountGross": 1416387,
                    "amount": 1180322.5,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Pricing",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Q1 Implementation",
                            "numbers": [
                                {
                                    "number": 8,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Q2 Programme of Works",
                            "numbers": [
                                {
                                    "number": 8,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Q3 Project Reporting",
                            "numbers": [
                                {
                                    "number": 8,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Q4 Contract Management",
                            "numbers": [
                                {
                                    "number": 8,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Q5 Problem Solving",
                            "numbers": [
                                {
                                    "number": 8,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Q6 Social Value",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "renewal": {
                    "description": "Option to extend contract for 2 x 24 months"
                }
            },
            {
                "id": "2",
                "title": "Water Hygiene Remedial Works",
                "description": "Water Hygiene Remedial Works following a Legionella Risk Assessment (LRA) carried out by another party (and observations found during planned preventive maintenance - carried out by another party)",
                "status": "active",
                "value": {
                    "amountGross": 2506215.6,
                    "amount": 2088513,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Q1 Implementation",
                            "numbers": [
                                {
                                    "number": 15,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Q2 Project Reporting",
                            "numbers": [
                                {
                                    "number": 13,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Q3 Contract Management",
                            "numbers": [
                                {
                                    "number": 12,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Q4 Social Value",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-06-01T00:00:00+01:00",
                    "endDate": "2029-05-31T23:59:59+01:00",
                    "maxExtentDate": "2033-05-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Option to extend the contract for 2 x 24 months"
                }
            },
            {
                "id": "3",
                "title": "Legionella Risk Assessments",
                "description": "Legionella Risk Assessments to be carried out as per the agreed frequency",
                "status": "active",
                "value": {
                    "amountGross": 819008.4,
                    "amount": 682507,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Q1 Implementation",
                            "numbers": [
                                {
                                    "number": 15,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Q2 Project Reporting",
                            "numbers": [
                                {
                                    "number": 13,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Q3 Contract Management",
                            "numbers": [
                                {
                                    "number": 12,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Q4 Social Value",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-06-01T00:00:00+01:00",
                    "endDate": "2029-05-31T23:59:59+01:00",
                    "maxExtentDate": "2033-05-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Option to extend the contract for 2 x 24 months"
                }
            }
        ],
        "status": "active",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "In order to provide unrestricted, full, direct and free of charge access to the tender documents the Authority is providing the documents in the attachment area of the ProContract e-tender portal at www.supplyingthesouthwest.org.uk In order to access amendable versions of the documents and to submit a response, Suppliers will need to register as a Supplier with ProContract at www.supplyingthesouthwest.org.uk then register an interest in this procurement before obtaining access and downloading the word and excel format documents for completion and submission.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "expressionOfInterestDeadline": "2026-02-09T15:00:00Z",
        "enquiryPeriod": {
            "endDate": "2026-02-02T15:00:00Z"
        },
        "awardPeriod": {
            "endDate": "2026-03-26T23:59:59+00:00"
        },
        "lotDetails": {
            "maximumLotsAwardedPerSupplier": 2,
            "awardCriteriaDetails": "All three lots can be bid for but a maximum of two lots can be won of the following combinations - Lot 1 Monitoring and Lot 3 Legionella Risk Assessments or Lot 1 Monitoring and Lot 2 Remedial Works. This is due to the Legionella risk assessments identifying the remedial works which are required to be undertaken and would therefore be a conflict of interest. If a supplier wins more than the lot combinations detailed out above these will be awarded based on the best value to the Council between first and second place bidders."
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest"
            },
            {
                "id": "001630-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/001630-2026",
                "datePublished": "2026-01-08T17:04:41Z",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}