Lift Maintenance & Repairs Service

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-055702-2025-12-15T15:43:01Z",
    "date": "2025-12-15T15:43:01Z",
    "ocid": "ocds-h6vhtk-055702",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-MPR-30045R",
            "name": "Great Places Housing Group Limited",
            "identifier": {
                "scheme": "GB-MPR",
                "id": "30045R"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PRYW-1616-TVYT"
                }
            ],
            "address": {
                "streetAddress": "2a Derwent Avenue",
                "locality": "Manchester",
                "postalCode": "M21 7QP",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKD33"
            },
            "contactPoint": {
                "email": "procurement@greatplaces.org.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.greatplaces.org.uk/",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-03217853",
            "name": "PICKERINGS EUROPE LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "03217853"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PTBJ-9769-JRHQ"
                }
            ],
            "address": {
                "streetAddress": "Cleveland House, Norton Road",
                "locality": "Stockton-On-Tees",
                "postalCode": "TS20 2AQ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKC11"
            },
            "contactPoint": {
                "email": "enquiries@pickeringslifts.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "http://www.pickeringslifts.co.uk",
                "scale": "large",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        }
    ],
    "buyer": {
        "id": "GB-MPR-30045R",
        "name": "Great Places Housing Group Limited"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "The objectives of this PME are to understand: 1. Supplier capacity 2. Suitable pricing mechanisms 3. Scope of services We invite suppliers to complete an online survey, accessible via desktop or mobile: https://forms.office.com/e/6BR8uRtSnY The survey should take approximately 15 minutes to complete. Responses are anonymous by default, but you may leave your contact details if you wish to be notified when the tender is published. Respondents must declare any actual, potential or perceived conflicts of interest. Deadline for responses: Monday 14th July 2025 Great Places reserves the right to extend this deadline at its discretion. Great Places reserves the right to conduct additional preliminary market engagement notice not described in this notice to help meet the objectives of the PME. This notice is issued in accordance with Sections 16 and 17 of the Procurement Act 2023 and is for preliminary market engagement only. It is not a call for competition. Participation in this exercise is voluntary and not a prerequisite for bidding in any future procurement. The formal tender process will be conducted in accordance with the Procurement Act 2023 and associated regulations.",
                "dueDate": "2025-07-14T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "036527-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/036527-2025",
                "datePublished": "2025-07-01T16:19:35+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "DN780423",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Lift Maintenance & Repairs Service",
        "description": "Great Places Housing Group is responsible for over 27,000 homes and properties across the North West and South Yorkshire. This contract is for the planned preventative maintenance and responsive repair of passenger lifts and domestic stair lifts across a diverse property portfolio, including residential blocks, sheltered housing, offices, and community facilities. For passenger lifts, platform lifts, step lifts, through-floor lifts, and stair lifts installed within the Employer's Properties, the awarded Contractor will complete to best industry practice: (1) Lift Servicing (2) Reactive maintenance / responsive repairs (3) 24/7/365 entrapment response. The contract will cover properties located in Lancashire, Greater Manchester, Cheshire, Staffordshire, Derbyshire, and South Yorkshire. This covered procurement is was conducted in accordance with the Procurement Act 2023, using the open procedure. Tenders were submitted via the e-tendering portal, ProContract.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "42416000",
                        "description": "Lifts, skip hoists, hoists, escalators and moving walkways"
                    },
                    {
                        "scheme": "CPV",
                        "id": "42417000",
                        "description": "Elevators and conveyors"
                    },
                    {
                        "scheme": "CPV",
                        "id": "42419500",
                        "description": "Parts of lift, skip hoists or escalators"
                    },
                    {
                        "scheme": "CPV",
                        "id": "42419510",
                        "description": "Parts of lifts"
                    },
                    {
                        "scheme": "CPV",
                        "id": "44115600",
                        "description": "Stairlifts"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50750000",
                        "description": "Lift-maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKD",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKE3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKD",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKE3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 1620000,
            "amount": 1350000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-01-05T00:00:00Z",
                    "endDate": "2031-01-04T23:59:59Z"
                },
                "status": "complete",
                "value": {
                    "amountGross": 1620000,
                    "amount": 1350000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Full information is accessible through ProContract. In summary this includes: -Meet Safeguarding requirements -Pass a satisfactory credit check - Pass requirements for data protection -Confirm they are a Real Living Wage supplier or willing to pay in line with Real Living Wage rates. - agree to the obligations set out in the Associated Tender Documents"
                        },
                        {
                            "type": "technical",
                            "description": "Full information is accessible through ProContract. In summary this includes: - must be able to work on all the systems of lifts detailed in the associated tender documents. - ability to attend the four Great Places regions within 60 minutes of notification. - All lift engineers must hold a minimum NVQ Level 3 in Lift Maintenance or Lift Engineering - Lift engineers must have completed LEIA-accredited courses, such as EOR 202 (Basic Lift Safety). - Employees responsible for issuing test certificates must hold NVQ Level 4 Test Engineers or equivalent. - All operatives shall have received appropriate health and safety training and passed an approved site safety passport scheme such as the CSCS scheme. - evidence ISO 9001 certification. - evidence CHAS membership. - confirm that they are an LEIA member. - Pass requirements for cyber security - agree to the obligations set out in the Associated Tender Documents"
                        }
                    ]
                },
                "hasOptions": true,
                "options": {
                    "description": "GPHG may exercise the following options while the contract is valid: a) Successful suppliers may be invited to quote for installation works. b) Suppliers may deliver additional services/works or location that are in keeping with the nature of the contract for presently unknown variables, such as: > to support other departments within Great Places > to help to meet carbon net zero objectives > supporting any incoming or new regulatory and legislative changes > in cases of urgency > supply chain delays > in cases of an alternative contract failure or termination > in cases of GPHG staff absence or illness c) in the event GPHG acquires additional stock, e.g. through merger, contract or other acquisition, then GPHG reserves the right to extend the contract by a further period of 1 year and up to 50% value. d) All bids are to remain valid for a period of 6 months."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-08-18T23:59:59+01:00"
        },
        "status": "complete",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "submissionMethodDetails": "https://procontract.due-north.com/",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-10-20T12:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2025-11-28T23:59:59Z"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "Available through Procontract project reference DN780423.",
                "url": "https://procontract.due-north.com/Advert?advertId=34fa4845-c093-f011-813a-005056b64545&fromRfxSummary=True&rfxId=299acf20-c193-f011-813a-005056b64545"
            },
            {
                "id": "059434-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/059434-2025",
                "datePublished": "2025-09-24T16:57:24+01:00",
                "format": "text/html"
            }
        ],
        "contractTerms": {
            "financialTerms": "Invoices will be validated against orders completed in Great Places Contractor Portal. It is a mandatory requirement to use the GPHG Contractor Portal. All invoices must be sent to invoices@greatplaces.org.uk quoting a valid purchase order number. Subject to the Employer's right to withhold or dispute any amount, the Employer will pay the Contractor within 30 calendar days from receipt of an undisputed invoice."
        },
        "riskDetails": "- Supply chain delays - Engineer unavailability - Obsolescence and ageing equipment - Adjustments or additions to statutory obligations or regulations - Inadequate record keeping - Lift asset access issues - Closed protocol systems - Capacity for scalability"
    },
    "language": "en",
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 14,
                "relatedLot": "1"
            },
            {
                "id": "2",
                "measure": "finalStageBids",
                "value": 14,
                "relatedLot": "1"
            },
            {
                "id": "3",
                "measure": "smeFinalStageBids",
                "value": 10,
                "relatedLot": "1"
            },
            {
                "id": "4",
                "measure": "vcseFinalStageBids",
                "value": 0,
                "relatedLot": "1"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "title": "Lift Maintenance & Repairs Contract",
            "status": "pending",
            "date": "2025-12-15T00:00:00Z",
            "value": {
                "amountGross": 1294143,
                "amount": 1078452,
                "currency": "GBP"
            },
            "mainProcurementCategory": "services",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-COH-03217853",
                    "name": "PICKERINGS EUROPE LIMITED"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "42416000",
                            "description": "Lifts, skip hoists, hoists, escalators and moving walkways"
                        },
                        {
                            "scheme": "CPV",
                            "id": "42417000",
                            "description": "Elevators and conveyors"
                        },
                        {
                            "scheme": "CPV",
                            "id": "42419500",
                            "description": "Parts of lift, skip hoists or escalators"
                        },
                        {
                            "scheme": "CPV",
                            "id": "42419510",
                            "description": "Parts of lifts"
                        },
                        {
                            "scheme": "CPV",
                            "id": "44115600",
                            "description": "Stairlifts"
                        },
                        {
                            "scheme": "CPV",
                            "id": "50750000",
                            "description": "Lift-maintenance services"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKD",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        },
                        {
                            "region": "UKE3",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "standstillPeriod": {
                "endDate": "2025-12-24T23:59:59+00:00"
            },
            "contractPeriod": {
                "startDate": "2026-03-02T00:00:00Z",
                "endDate": "2031-03-01T23:59:59Z"
            },
            "hasOptions": true,
            "options": {
                "description": "GPHG may exercise the following options while the contract is valid: a) Successful suppliers may be invited to quote for installation works. b) Suppliers may deliver additional services/works or location that are in keeping with the nature of the contract for presently unknown variables, such as: > to support other departments within Great Places > to help to meet carbon net zero objectives > supporting any incoming or new regulatory and legislative changes > in cases of urgency > supply chain delays > in cases of an alternative contract failure or termination > in cases of GPHG staff absence or illness c) in the event GPHG acquires additional stock, e.g. through merger, contract or other acquisition, then GPHG reserves the right to extend the contract by a further period of 1 year and up to 50% value. d) All bids are to remain valid for a period of 6 months. In consideration of the identified known risks to contract performance: - Supply chain delays - Engineer unavailability - Obsolescence and ageing equipment - Adjustments or additions to statutory obligations or regulations - Inadequate record keeping - Lift asset access issues - Closed protocol systems - Capacity for scalability"
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "083010-2025",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/083010-2025",
                    "datePublished": "2025-12-15T15:43:01Z",
                    "format": "text/html"
                }
            ],
            "assessmentSummariesDateSent": "2025-12-15T00:00:00Z",
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2026-01-15T23:59:59Z",
                    "status": "scheduled"
                }
            ]
        }
    ]
}