Collaborative Travel Management Services Contract for Northern Ireland Civil Service, Agencies, Non-Departmental Public Bodies and other Participating Bodies

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    "date": "2025-12-09T17:21:07Z",
    "ocid": "ocds-h6vhtk-05575a",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PVTL-7513-YWVJ",
            "name": "Department of Finance",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PVTL-7513-YWVJ"
            },
            "address": {
                "streetAddress": "Clare House 303 Airport Road West",
                "locality": "Belfast",
                "postalCode": "BT3 9ED",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "email": "strategicdelivery.cpd@finance-ni.gov.uk"
            },
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                "buyer"
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                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    },
                    {
                        "id": "GB-NIR",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Northern Irish devolved regulations apply"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PVWG-8426-YWXV",
            "name": "CPD - Supplies & Services Division",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PVWG-8426-YWXV"
            },
            "address": {
                "streetAddress": "Clare House 303 Airport Road West",
                "locality": "Belfast",
                "postalCode": "BT3 9ED",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "email": "strategicdelivery.cpd@finance-ni.gov.uk"
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            "roles": [
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                "processContactPoint"
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            "roleDetails": "Construction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland",
            "details": {
                "url": "https://www.finance-ni.gov.uk/topics/procurement"
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PVTL-7513-YWVJ",
        "name": "Department of Finance"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "If you wish to participate in the Contracting Authority's Preliminary Market Engagement for this requirement, a questionnaire for completion is available via eTendersNI under ID 5984727. The questionnaire must be completed and submitted via eTendersNI using the messaging function by the engagement deadline date and time detailed above",
                "dueDate": "2025-08-18T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "036690-2025",
                "documentType": "marketEngagementNotice",
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                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/036690-2025",
                "datePublished": "2025-07-02T11:00:06+01:00",
                "format": "text/html"
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        ]
    },
    "tender": {
        "id": "ID 6213221",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Collaborative Travel Management Services Contract for Northern Ireland Civil Service, Agencies, Non-Departmental Public Bodies and other Participating Bodies",
        "description": "Collaborative Travel Management Services Contract for Northern Ireland Civil Service, Agencies, Non-Departmental Public Bodies and other Participating Bodies. Please refer to the tender documentation for the full list of participating bodies. The Contract Term shall commence upon contract award (expected to be March 2026) with the Service Commencement Date being 1 May 2026 for an initial period of 5 years. There will be two options to extend; the first option is for three (3) years and the second option is for two (2) years. The potential contract end date is 30 April 2036.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "63516000",
                        "description": "Travel management services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "63515000",
                        "description": "Travel services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79997000",
                        "description": "Business travel services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "63000000",
                        "description": "Supporting and auxiliary transport services; travel agencies services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "63510000",
                        "description": "Travel agency and similar services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "techniques": {
            "hasFrameworkAgreement": true
        },
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-05-01T00:00:00+01:00",
                    "endDate": "2031-04-30T23:59:59+01:00",
                    "maxExtentDate": "2036-04-30T23:59:59+01:00"
                },
                "status": "active",
                "value": {
                    "amountGross": 180000000,
                    "amount": 150000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "50 percent quality and 50 percent cost",
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "AC1 Key Personnel",
                            "description": "Key Personnel 4 percent"
                        },
                        {
                            "type": "quality",
                            "name": "AC2 General and Core Service requirements",
                            "description": "General and Core Service requirements 7 percent"
                        },
                        {
                            "type": "quality",
                            "name": "AC3 Booking Systems (to include online self booking tool and offline booking processes)",
                            "description": "Booking Systems (to include online self booking tool and offline booking processes) 7 percent"
                        },
                        {
                            "type": "quality",
                            "name": "AC4 Social Value 1 - delivering climate action",
                            "description": "Social Value 1 - delivering climate action 5 percent"
                        },
                        {
                            "type": "quality",
                            "name": "AC5 Social Value 2 - increasing secure employment and skill",
                            "description": "Social Value 2 - increasing secure employment and skill 5 percent"
                        },
                        {
                            "type": "quality",
                            "name": "AC6 Buyer Specific travel service requirements",
                            "description": "Buyer Specific travel service requirements 6 percent"
                        },
                        {
                            "type": "quality",
                            "name": "AC7 Servicing the Contract",
                            "description": "Servicing the Contract 6.5 percent"
                        },
                        {
                            "type": "quality",
                            "name": "AC8 Payment & Invoicing",
                            "description": "Payment & Invoicing 6 percent"
                        },
                        {
                            "type": "quality",
                            "name": "AC9 Transition and Implementation",
                            "description": "Transition and Implementation 3.5 percent"
                        },
                        {
                            "type": "cost",
                            "name": "AC10 Total cost",
                            "description": "Total cost 50 percent"
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Condition of Participation - Financial Capacity FC1 - General Assessment of Financial Standing"
                        },
                        {
                            "type": "technical",
                            "description": "Condition of Participation - Technical Ability Criteria TA1 - Company Experience TA2 - Data Protection TA3 - Quality Standards TA4 - Professional Travel License TA5 - Cyber Essentials Plus TA6 - Financial Conduct Authority TA7 - Human Rights TA8 - Tackling Modern Slavery"
                        }
                    ]
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "There will be two options to extend; the first option is for three (3) years and the second option is for two (2) years."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-11-17T23:59:59+00:00"
        },
        "status": "active",
        "value": {
            "amountGross": 180000000,
            "amount": 150000000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below. Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer. The tender documents are available with unrestricted and full direct access, free of charge, at: URL https://etendersni.gov.uk/epps",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-01-26T15:00:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-01-14T15:00:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-03-09T23:59:59+00:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "081237-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/081237-2025",
                "datePublished": "2025-12-09T17:21:07Z",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2035-12-10T23:59:59+00:00"
                }
            ]
        },
        "contractTerms": {
            "financialTerms": "For details on invoicing procedures please see: https://www.finance-ni.gov.uk/articles/account-ni-good-invoicing-practice The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential extension periods as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the Contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority."
        },
        "riskDetails": "A full list of participating bodies can be found in Schedule 17 (Service Recipients). Exclusions If at any time during the procurement, or post award, it comes to the attention of the Contracting Authority (CA) or CPD, by whatever means, that a Supplier has become 'excluded' or 'excludable' as per Sec 57 of the PA 2023, the CA, after compliance with its obligations under the PA 23, reserves the right to exclude said Supplier from the procurement procedure or terminate any contract they have been awarded."
    },
    "language": "en"
}