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Month End Close & Accounting Software

Science Museum Group

This public procurement record has 3 releases in its history.

Award

30 Oct 2025 at 10:42

UK7 - Contract Details Notice
Award

16 Oct 2025 at 11:46

UK6 - Contract Award Notice
Tender

02 Jul 2025 at 11:08

UK4 - Tender Notice
Summary of the contracting process

The Science Museum Group, a central government public authority based in London, has concluded a procurement process titled "Month End Close & Accounting Software" under an open procedure. The contract has been awarded to FloQast for software that automates reconciliation processes and integrates with existing ERP and financial systems. The procurement, which falls under the industry category of Software Packages and Information Systems, was completed with the award finalised on the 30th of October, 2025. The contract period is from the 28th of October, 2025 to the 27th of October, 2028, with an option to extend for up to two additional years. Initial submission for the tender closed on the 28th of July, 2025. The total contract value amounts to £105,877.20, with a net value of £88,231.

This tender presents significant opportunities for businesses specialising in financial systems software, particularly those with capabilities in automation and integration with broader enterprise systems. Large-scale companies, especially those adept in providing robust audit trails and real-time updates, are particularly well-suited to such opportunities. Companies with the ability to seamlessly integrate advanced software into existing operational frameworks can leverage this project to bolster their portfolio and expand their footprint within public sector contracts. This procurement not only fosters growth for the awarded supplier but also sets a precedent for other businesses aiming to collaborate with public authorities like the Science Museum Group.

How relevant is this notice?

Notice Information

Notice Title

Month End Close & Accounting Software

Notice Description

SMG is looking for a software from a functional capability that can automate the reconciliation process, reducing manual intervention and errors. Software that provides a detailed audit trail that tracks all changes, reviews, and approvals made during the reconciliation process. In addition, the software needs to be able to integrate seamlessly with existing ERP systems and other financial systems to ensure data consistency and accuracy. Furthermore, the software should provide real-time updates and notifications for any changes or discrepancies identified during the reconciliation process. Robust controls would be required to ensure that only authorized personnel can review and approve reconciliations and assist in standardising reconciliations.

Lot Information

Lot LOT-0001

Renewal: Contract of 3 + 1 + 1

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05575d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/069644-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

48440000 - Financial analysis and accounting software package

48441000 - Financial analysis software package

48442000 - Financial systems software package

48443000 - Accounting software package

Notice Value(s)

Tender Value
£200,000 £100K-£500K
Lots Value
£200,000 £100K-£500K
Awards Value
£92,812 Under £100K
Contracts Value
£88,231 Under £100K

Notice Dates

Publication Date
30 Oct 202510 months ago
Submission Deadline
28 Jul 2025Expired
Future Notice Date
Not specified
Award Date
1 Oct 202511 months ago
Contract Period
28 Oct 2025 - 27 Oct 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Science Museum Group
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW7 2DD
Postcode Area
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI33 Kensington & Chelsea and Hammersmith & Fulham
Delivery Location
Not specified
Local Authority
Kensington and Chelsea
Electoral Ward
Brompton & Hans Town
Westminster Constituency
Kensington and Bayswater

Supplier Information

Number of Suppliers
1
Supplier Name

FloQast

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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