Planning

ID 6026401 DoF - Provision of Fuel Cards - Collaborative Arrangement

DEPARTMENT OF FINANCE

This public procurement record has 1 release in its history.

Planning

03 Jul 2025 at 15:25

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Department of Finance is initiating a procurement process for the provision of fuel cards through a collaborative arrangement, which is currently in the planning stage. This tender, managed by the Construction and Procurement Delivery (CPD) division, aims to find suitable suppliers to continue the current collaborative fuel card arrangement. The deadline for engaging in the preliminary market stage is set for 8 August 2025. Located in Belfast, Northern Ireland, this procurement falls under the goods category, specifically agency and charge fuel cards, with an anticipated contract period from 1 June 2026 to 31 May 2030. The current arrangement uses a Crown Commercial Services Framework, which is due to expire on 21 February 2026, thus necessitating a review to align with priorities such as value for money and environmental responsibility.

This tender provides a strategic opportunity for businesses involved in the provision of fuel cards, especially those emphasising efficient and sustainable solutions, to secure a long-term government contract. Small to medium enterprises with experience in fleet management or who have innovative solutions concerning fuel procurement and management are well-suited to compete. With the Northern Irish government's focus on operational resilience, there is room for businesses that can demonstrate an ability to provide cost-effective and reliably integrated solutions that align with the government's sustainability commitments. Such opportunities can foster business growth by establishing a service partnership with a governmental body known for its rigorous procurement standards.

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Notice Information

Notice Title

ID 6026401 DoF - Provision of Fuel Cards - Collaborative Arrangement

Notice Description

Construction & Procurement Delivery (CPD), part of the Department of Finance (DoF), provides expert advice and professional project management and procurement services to government departments, agencies and arms-length bodies within Northern Ireland. The Department of Finance (DoF), Construction and Procurement Delivery (CPD), are reviewing the collaborative arrangement for the provision of fuel cards. A current contract is in place and is due to expire on 31 May 2026, with one option to extend for one year. Two suppliers are being utilised in order to provide the level of coverage required across Northern Ireland. Details regarding current participants can be found at: https://www.finance-ni.gov.uk/articles/provision-fuel-cards. There is currently a diverse fleet of vehicles in operation to support the delivery of public services across departments, agencies, and arms' length bodies. These vehicles are used for a wide range of operational activities, service delivery, transport of goods and official travel. To support efficient fleet management and ensure continuity of service, there is an ongoing requirement for a reliable and cost-effective method of procuring fuel. The current arrangement was put in place using a Crown Commercial Services (CCS) Framework (https://www.crowncommercial.gov.uk/agreements/RM6186) which is due to expire 21 February 2026. CPD is exploring future options for the provision of fuel cards that aligns with organisational priorities, including value for money, environmental responsibility, and operational resilience.

Planning Information

If you wish to participate in the Preliminary Market Engagement for this requirement, a questionnaire for completion is available via eTendersNI under ID 6026401. The questionnaire must be completed and submitted via eTendersNI by the engagement deadline date detailed above. Details of the expected participating bodies can be found detailed within the questionnaire document.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-055896
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/037233-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30163000 - Charge cards

30163100 - Agency fuel cards

Notice Value(s)

Tender Value
£26,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Jul 20257 months ago
Submission Deadline
Not specified
Future Notice Date
8 Aug 2025Expired
Award Date
Not specified
Contract Period
31 May 2026 - 31 May 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DEPARTMENT OF FINANCE
Additional Buyers

CPD - SUPPLIES & SERVICES DIVISION

Contact Name
Not specified
Contact Email
ssdadmin.cpd@finance-ni.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
BELFAST
Postcode
BT3 9ED
Post Town
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
Not specified
Local Authority
Belfast
Electoral Ward
Sydenham
Westminster Constituency
Belfast East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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