1972 Tube Stock Electrical Parts for RVAR Project

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0558ed-2025-07-04T16:58:37+01:00",
    "date": "2025-07-04T16:58:37+01:00",
    "ocid": "ocds-h6vhtk-0558ed",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PHMT-6197-NWNZ",
            "name": "Transport for London",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PHMT-6197-NWNZ"
            },
            "address": {
                "streetAddress": "5 Endeavour Square",
                "locality": "London",
                "postalCode": "E20 1JN",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI41"
            },
            "contactPoint": {
                "name": "Mohamed Salah",
                "email": "MohamedSalah@tfl.gov.uk"
            },
            "roles": [
                "procuringEntity",
                "processContactPoint"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthorityCentralGovernment",
                        "description": "Public authority - central government"
                    }
                ]
            },
            "roleDetails": "Transport for London is procuring on behalf of its subsidiary, London Underground Limited"
        },
        {
            "id": "GB-COH-01900907",
            "name": "London Underground Limited",
            "identifier": {
                "scheme": "GB-COH",
                "id": "01900907"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PWJB-7544-VZCL"
                }
            ],
            "address": {
                "streetAddress": "5 Endeavour Square",
                "locality": "London",
                "postalCode": "E20 1JN",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI41"
            },
            "contactPoint": {
                "name": "Mohamed Salah",
                "email": "MohamedSalah@tfl.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "roleDetails": "Transport for london performing the procurement on behalf of London underground limited",
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicUndertaking",
                        "description": "Public undertaking"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-01900907",
        "name": "London Underground Limited"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "A small developmental order was placed for less than PS125,000 following a small competitive competition to test the cable lengths, connections on a fit, form, and function basis to help inform the technical scope of this procurement. It should be noted that incumbent suppliers are aware of non-exclusivity and the technical specification does allow for all equivalent parts and cables",
                "dateMet": "2025-02-28T00:00:00Z",
                "status": "met"
            }
        ],
        "documents": [
            {
                "id": "037356-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/037356-2025",
                "datePublished": "2025-07-04T11:30:25+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "WS1379486589",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "1972 Tube Stock Electrical Parts for RVAR Project",
        "description": "Supply of assorted pre-terminated electrical Parts for London Underground Limited. Goods required to facilitate compliance to the Rail Vehicle Accessibility Regulations Project for 1972 Tube Stock (Bakerloo Line). Greater detail can be found within the ITT pack on TfL's e-tendering portal, found on; https://service.ariba.com/Supplier.aw",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "31160000",
                        "description": "Parts of electric motors, generators and transformers"
                    },
                    {
                        "scheme": "CPV",
                        "id": "31321200",
                        "description": "Low- and medium-voltage cable"
                    },
                    {
                        "scheme": "CPV",
                        "id": "31321210",
                        "description": "Low-voltage cable"
                    },
                    {
                        "scheme": "CPV",
                        "id": "31680000",
                        "description": "Electrical supplies and accessories"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKI",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 600000,
            "amount": 500000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "goods",
        "specialRegime": [
            "utilities"
        ],
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-01-01T00:00:00Z",
                    "endDate": "2028-12-31T23:59:59Z",
                    "maxExtentDate": "2030-12-31T23:59:59Z"
                },
                "hasRenewal": true,
                "status": "active",
                "value": {
                    "amountGross": 600000,
                    "amount": 500000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Project Management",
                            "description": "Further details can be found within the tender pack on https://service.ariba.com/Supplier.aw. Please contact MohamedSalah@tfl.gov.uk.",
                            "numbers": [
                                {
                                    "number": 55,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "description": "Further details can be found within the tender pack on https://service.ariba.com/Supplier.aw. Please contact MohamedSalah@tfl.gov.uk.",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Social Value and Responsible Procurement",
                            "description": "Further details can be found within the tender pack on https://service.ariba.com/Supplier.aw. Please contact MohamedSalah@tfl.gov.uk.",
                            "numbers": [
                                {
                                    "number": 15,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "renewal": {
                    "description": "The contract has the option to be extended in duration for up to 24 months to facilitate unplanned events."
                },
                "hasOptions": true,
                "options": {
                    "description": "The contract has the option to purchase more of the same goods as tended for the purpose of replacing accidental damage during install and to allow for any unforeseen delays."
                }
            }
        ],
        "status": "active",
        "procurementMethod": "open",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "This tender will follow the competitive flexible procedure comprising of five elements; (1) Signed Formal Offer of Tender; (2) Procurement Specific Questionnaire (PSQ) which include the Conditions of Participation; (3) response to the Technical Submission; (4) response to the Project Management Submission; and (5) the Commercial Submission. Scoring shall be a mix of pass/fail, discretionary pass / fail, and geared score elements which may include minimum pass score where indicated. A 'fail' in a Stage will exclude a Bidder from further consideration. Once the bids are evaluated, negotiations will cover such topics as TFL, in its discretion, determines may be necessary. On conclusion of negotiation Bidders will be asked to resubmit the elements of the Bid negotiated on. These elements shall be re-evaluated to the published scoring criteria and a final score given."
        },
        "submissionMethodDetails": "This procurement process is being conducted electronically on the e-Tendering portal SAP Ariba. The portal can be accessed via the following link: https://service.ariba.com/Supplier.aw As part of the bid submission Bidders should also be registered on the Central Digital Platform and completed all the relevant registration questions. A useful guide can be found here: https://www.youtube.com/watch?v=XxsbVW4q-k0 To access the procurement documents, tenderers will need to be registered on the e-Tendering portal - SAP Ariba. The following instructions explain TfL's e-Tendering portal and provide guidance on how interested parties will be able to communicate with TfL in relation to this exercise. (1) To register or to check if you are already registered to SAP Ariba, log on to https://service.ariba.com/Supplier.aw Interested parties must read the instructions carefully before proceeding with registration. (2) Once you have registered on SAP Ariba (or are already registered), you must also register on TfL's SAP Ariba system through the following link https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL Guidance on registering is available through the following link: here https://content.tfl.gov.uk/supplier-registration.pdf (3) Upon completion of steps 1 and/or 2, interested parties must inform MohamedSalah@tfl.gov.uk with the following details: - your organisation name as registered in SAP Ariba; - your applicable supplier ID associated with TfL in SAP Ariba, in the form of SM Vendor ID, or ERP ID, or AN ID, or ACM ID; - your single point of contact registered on SAP Ariba; first name and surname; - your email address registered with SAP Ariba; and - your role in the organisation as registered with SAP Ariba; Completion of these steps will enable TfL to invite interested parties to the ITT event in SAP Ariba to gain access to the procurement documents, allowing interested bidders to submit their ITT response via SAP Ariba. Please contact Ariba_Supplier_Enablement@tfl.gov.uk in the first instance should you experience any problems with the portal for issues related to items 1 and 2 above. Tenders must read the instructions carefully before proceeding with registration and are advised to satisfy themselves that they understand all the requirements of the procurement and terms of the contract and the rules of the procurement process before submitting their tender response.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-08-11T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-07-25T12:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2025-11-10T23:59:59Z"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "037575-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/037575-2025",
                "datePublished": "2025-07-04T16:58:37+01:00",
                "format": "text/html"
            }
        ],
        "riskDetails": "There is a risk that the design (cable lengths, connection type/specification, etc.) may be incorrect and should this need to be changed it would result in a contract variation. There is a risk that due to operational considerations that the installation programme may need to be changed which may result in an increase in manufacturing speed and or storage in the manufacture's control or site."
    },
    "language": "en"
}