Planning

Print Room Device Servicing, Maintenance & Consumables

MINING REMEDIATION AUTHORITY

This public procurement record has 1 release in its history.

Planning

04 Jul 2025 at 14:34

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

This procurement process is managed by the Mining Remediation Authority, a central government public authority in the United Kingdom, based in Nottinghamshire. The current focus is on the planning stage for a project titled "Print Room Device Servicing, Maintenance & Consumables," with the industry category being services. This contract aims to cover maintenance and repair services for information technology equipment, reprographic machinery, and computer peripherals. The engagement milestone, requiring interested parties to participate, is scheduled to conclude on 31 July 2025. The tender aims to launch a service contract starting spring 2026, with the contract period planned from 16 April 2026 to 15 April 2028.

This tender presents significant business growth opportunities, particularly for SMEs specialising in maintenance and repair services for IT equipment and reprographic machinery. Suppliers who are proficient in servicing a range of print room devices and capable of providing regular consumables will find this opportunity particularly fitting. As this tender involves working closely with the Mining Remediation Authority, businesses with a solid understanding of government procurement processes and the capability to register interest via the Authority's e-tendering portal, InBye, will be well-suited to compete.

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Notice Information

Notice Title

Print Room Device Servicing, Maintenance & Consumables

Notice Description

The Mining Remediation Authority are conducting a Request for Information as we are keen to understand the market in terms of our requirement as outlined within this document, relating to the provision of Print Room Device Service, Maintenance & Consumables. We currently have multiple devices requiring a service, maintenance & consumable contract from Spring 2026. Further information is available on our e-Tendering portal: https://inbye.coal.gov.uk/s2c/

Planning Information

Request for Information questionnaire live on InBye, our e-tendering portal. If you are interested in bidding for this opportunity, then please note the following two (2) actions: (1) To participate in the procurement, you must register in the Authority's eTendering Portal (InBye) as follows: https://inbye.coal.gov.uk/s2c/ (2) Once registered you will be able to see the event 'Print Room Devices: RFI' listed under Open Opportunities. From there you can register your interest and submit the requested information. (3) Should you have any difficulties with gaining access to the portal or the event, please contact digitalprocurement@coal.gov.uk.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05595f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/037525-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50312600 - Maintenance and repair of information technology equipment

50313000 - Maintenance and repair of reprographic machinery

50323000 - Maintenance and repair of computer peripherals

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Jul 20257 months ago
Submission Deadline
Not specified
Future Notice Date
31 Jul 2025Expired
Award Date
Not specified
Contract Period
15 Apr 2026 - 15 Apr 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MINING REMEDIATION AUTHORITY
Contact Name
Not specified
Contact Email
digitalprocurement@coal.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
NOTTINGHAMSHIRE
Postcode
NG18 4RG
Post Town
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF15 North Nottinghamshire
Delivery Location
TLF1 Derbyshire and Nottinghamshire
Local Authority
Mansfield
Electoral Ward
Berry Hill
Westminster Constituency
Mansfield

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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