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Gym Refurbishment Contract 2025 - Aberdeen Sports Village

Aberdeen Sports Village Limited

This public procurement record has 1 release in its history.

Tender

04 Jul 2025 at 16:00

Tender Notice
Summary of the contracting process

Aberdeen Sports Village Limited is actively seeking a supplier for the Gym Refurbishment Contract 2025, aimed at enhancing their facilities located in Aberdeen, United Kingdom (NUTS code: UKM50). The procurement process is currently in the "tender" stage, with a closing deadline for submissions at 12:00 on Friday, 25th July 2025. This contract involves the supply and installation of new gym equipment, flooring, and lighting to support the venue’s ambitions for increased capacity and improved member experience. The initiative is classified under the CPV code 37440000, indicating its focus on fitness equipment, and will be conducted using an open procurement method. The contract is set to commence in December 2025 with completion expected by January 2026 and includes the option to extend the initial five-year term for an additional five years.

This tender presents significant opportunities for businesses in the fitness and equipment supply sectors to forge a strategic partnership with a prominent regional authority. Companies proficient in cutting-edge gym equipment technology, digital system integration, and those offering innovative design solutions are well-suited to capitalise on this opportunity. Additionally, the tender’s structure, allowing for both outright purchases and long-term rental agreements, is advantageous for adaptable financial strategies. Firms that can provide enhanced value through added services such as staff training, maintenance, and marketing support stand to benefit significantly, positioning themselves as key players in the gym and sports facility market.

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Notice Information

Notice Title

Gym Refurbishment Contract 2025 - Aberdeen Sports Village

Notice Description

he contract is for the supply, delivery, installation, and commissioning of new gym equipment, flooring, and lighting at Aberdeen Sports Village. The project is part of a wider refurbishment of the existing gym facility and aims to enhance the user experience, increase capacity, and support digital integration with the existing membership and booking systems. The successful supplier will be responsible for providing a complete design and layout proposal, including technical drawings, and will act as a strategic partner to Aberdeen Sports Village. The contract includes options for outright purchase or a sixty-month rental agreement for the gym equipment. Flooring and lighting will be procured as outright purchases. The contract will begin in December 2025, with installation to be completed by January 2026. The initial term is five years, with the option to extend for a further five years. The procurement will be conducted as a single lot.

Lot Information

Lot 1

Aberdeen Sports Village is seeking a supplier to deliver a full gym refurbishment, including the supply, delivery, installation and commissioning of new fitness equipment, flooring and lighting. The successful supplier will also provide technical drawings, support digital integration with existing systems, and act as a strategic partner throughout the contract term. The contract includes options for both outright purchase and a sixty-month rental agreement for the gym equipment. Flooring and lighting will be procured as outright purchases. The supplier must also provide a buy-back value for existing equipment and ensure all installation is completed by January 2026. The contract will run for an initial period of five years, with the option to extend for a further five years. The procurement will be conducted as a single lot.

Options: The contract includes an option for the outright purchase or a sixty-month rental agreement for gym equipment. It also allows for the potential extension of the contract for an additional five years. Suppliers may also propose optional added-value services such as staff training, digital integration, and marketing support, as outlined in the tender documentation.

Renewal: The contract includes an option to extend for a further period of up to 5 years, subject to mutual agreement between Aberdeen Sports Village and the supplier. This would bring the total potential contract duration to 10 years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-055967
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/037540-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

37 - Musical instruments, sport goods, games, toys, handicraft, art materials and accessories

CPV Codes

37440000 - Fitness equipments

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Jul 20251 years ago
Submission Deadline
25 Jul 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Aberdeen Sports Village Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ABERDEEN
Postcode
AB24 5RU
Postcode Area
Aberdeen
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM5 North Eastern Scotland
Small Region (ITL 3)
TLM50 Aberdeen City and Aberdeenshire
Delivery Location
TLM50 Aberdeen City and Aberdeenshire
Local Authority
Aberdeen City
Electoral Ward
George St/Harbour
Westminster Constituency
Aberdeen South

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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