Gym Refurbishment Contract 2025 - Aberdeen Sports Village

{
    "tag": [
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    "id": "ocds-h6vhtk-055967-2025-07-04T16:00:17+01:00",
    "date": "2025-07-04T16:00:17+01:00",
    "ocid": "ocds-h6vhtk-055967",
    "description": "All tender submissions must be made electronically via the Public Contracts Scotland - Tender (PCS-T) portal and e-mailed directly to Ludwik Metelski - ludwik@aberdeensportsvillage.com by 12:00 on Friday 25th July 2025. Submissions received after this deadline will not be considered. Site visits are strongly encouraged and can be arranged prior to the 17th of July 2025 by contacting kris McIntosh - kris@aberdeensportsvillage.com. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=803376. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:803376) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=803376",
    "initiationType": "tender",
    "tender": {
        "id": "ASV-GYM-2025",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Gym Refurbishment Contract 2025 - Aberdeen Sports Village",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "37440000",
            "description": "Fitness equipments"
        },
        "mainProcurementCategory": "goods",
        "description": "he contract is for the supply, delivery, installation, and commissioning of new gym equipment, flooring, and lighting at Aberdeen Sports Village. The project is part of a wider refurbishment of the existing gym facility and aims to enhance the user experience, increase capacity, and support digital integration with the existing membership and booking systems. The successful supplier will be responsible for providing a complete design and layout proposal, including technical drawings, and will act as a strategic partner to Aberdeen Sports Village. The contract includes options for outright purchase or a sixty-month rental agreement for the gym equipment. Flooring and lighting will be procured as outright purchases. The contract will begin in December 2025, with installation to be completed by January 2026. The initial term is five years, with the option to extend for a further five years. The procurement will be conducted as a single lot.",
        "lots": [
            {
                "id": "1",
                "description": "Aberdeen Sports Village is seeking a supplier to deliver a full gym refurbishment, including the supply, delivery, installation and commissioning of new fitness equipment, flooring and lighting. The successful supplier will also provide technical drawings, support digital integration with existing systems, and act as a strategic partner throughout the contract term. The contract includes options for both outright purchase and a sixty-month rental agreement for the gym equipment. Flooring and lighting will be procured as outright purchases. The supplier must also provide a buy-back value for existing equipment and ensure all installation is completed by January 2026. The contract will run for an initial period of five years, with the option to extend for a further five years. The procurement will be conducted as a single lot.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Design and Layout",
                            "type": "quality",
                            "description": "18"
                        },
                        {
                            "name": "Quality and Scope of Products",
                            "type": "quality",
                            "description": "18"
                        },
                        {
                            "name": "Rental and Maintenance Agreement",
                            "type": "quality",
                            "description": "12"
                        },
                        {
                            "name": "Added Value and Product Innovation",
                            "type": "quality",
                            "description": "8"
                        },
                        {
                            "name": "Project Plan and Management Process",
                            "type": "quality",
                            "description": "4"
                        },
                        {
                            "name": "Lease and Maintenance Agreements",
                            "type": "quality",
                            "description": "3"
                        },
                        {
                            "name": "Lead Times and Customer Service",
                            "type": "quality",
                            "description": "3"
                        },
                        {
                            "type": "price",
                            "description": "35"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract includes an option to extend for a further period of up to 5 years, subject to mutual agreement between Aberdeen Sports Village and the supplier. This would bring the total potential contract duration to 10 years."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed",
                    "electronicCataloguePolicy": "required"
                },
                "hasOptions": true,
                "options": {
                    "description": "The contract includes an option for the outright purchase or a sixty-month rental agreement for gym equipment. It also allows for the potential extension of the contract for an additional five years. Suppliers may also propose optional added-value services such as staff training, digital integration, and marketing support, as outlined in the tender documentation."
                },
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKM50"
                    }
                ],
                "deliveryLocation": {
                    "description": "UKM50 - Aberdeen City and Aberdeenshire"
                },
                "relatedLot": "1"
            }
        ],
        "participationFees": [
            {
                "id": "1",
                "type": [
                    "document"
                ]
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk or Aberdeen sport svillage, Aberdeen, United Kingdom. NUTS code: UKM50. ludwik@aberdeensportsvillage.com, http://www.aberdeensportsvillage.com",
        "communication": {
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        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Suppliers will be required to confirm that they are enrolled in a relevant professional or trade register in the country in which they are established. This may include registration with Companies House or an equivalent national body. Suppliers must also confirm that they are authorised to perform the services required under this contract and that they meet all legal and regulatory requirements to operate in the United Kingdom. The relevant selection criteria will be included in the SPD (Scotland) module within PCS-Tender.",
                    "appliesTo": [
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        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
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        ],
        "contractTerms": {
            "performanceTerms": "The successful contractor will be required to comply with the following contract performance conditions: Adherence to Aberdeen Sports Village's Health and Safety management procedures, including submission of a pre-commencement Risk Assessment and Method Statement. Compliance with data protection legislation, including provision of a Data Protection Impact Assessment (DPIA) where applicable. Provision of a full maintenance and service agreement, including guaranteed response times and first-time fix rates. Commitment to ethical, environmentally sustainable, and socially responsible practices throughout the delivery of the contract. Removal and responsible disposal of all packaging and waste materials following installation.",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
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        "tenderPeriod": {
            "endDate": "2025-07-25T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
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            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "awardPeriod": {
            "startDate": "2025-07-25T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2025-07-25T12:00:00+01:00",
            "address": {
                "streetAddress": "Aberdeen Sports Village"
            },
            "description": "Tenders will be opened electronically via the PCS-Tender system by authorised procurement staff at Aberdeen Sports Village. No external parties will be present during the opening process."
        },
        "hasRecurrence": false
    },
    "parties": [
        {
            "id": "GB-FTS-101245",
            "name": "Aberdeen Sports Village Limited",
            "identifier": {
                "legalName": "Aberdeen Sports Village Limited"
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            "address": {
                "streetAddress": "Linksfield Road, Aberdeen Sports Village",
                "locality": "Aberdeen",
                "region": "UKM50",
                "postalCode": "AB24 5RU",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1224438917",
                "email": "danny@aberdeensportsvillage.com",
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            },
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                        "description": "Recreation, culture and religion"
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            },
            "contactPoint": {
                "name": "Ludwik Metelski",
                "email": "ludwik@aberdeensportsvillage.com"
            },
            "roles": [
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            "details": {
                "url": "http://www.aberdeensportsvillage.com"
            }
        },
        {
            "id": "GB-FTS-19889",
            "name": "Aberdeen Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Aberdeen Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "Castle Street",
                "locality": "Aberdeen",
                "postalCode": "AB10 1WP",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1224657200",
                "email": "aberdeen@scotcourts.gov.uk"
            },
            "roles": [
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            ],
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        "name": "Aberdeen Sports Village Limited"
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