Notice Information

  • Notice Title

    Gym Refurbishment Contract 2025 - Aberdeen Sports Village

  • Notice Description

    he contract is for the supply, delivery, installation, and commissioning of new gym equipment, flooring, and lighting at Aberdeen Sports Village. The project is part of a wider refurbishment of the existing gym facility and aims to enhance the user experience, increase capacity, and support digital integration with the existing membership and booking systems. The successful supplier will be responsible for providing a complete design and layout proposal, including technical drawings, and will act as a strategic partner to Aberdeen Sports Village. The contract includes options for outright purchase or a sixty-month rental agreement for the gym equipment. Flooring and lighting will be procured as outright purchases. The contract will begin in December 2025, with installation to be completed by January 2026. The initial term is five years, with the option to extend for a further five years. The procurement will be conducted as a single lot.

  • Lot Information

    Lot 1

    Aberdeen Sports Village is seeking a supplier to deliver a full gym refurbishment, including the supply, delivery, installation and commissioning of new fitness equipment, flooring and lighting. The successful supplier will also provide technical drawings, support digital integration with existing systems, and act as a strategic partner throughout the contract term. The contract includes options for both outright purchase and a sixty-month rental agreement for the gym equipment. Flooring and lighting will be procured as outright purchases. The supplier must also provide a buy-back value for existing equipment and ensure all installation is completed by January 2026. The contract will run for an initial period of five years, with the option to extend for a further five years. The procurement will be conducted as a single lot.

    Options: The contract includes an option for the outright purchase or a sixty-month rental agreement for gym equipment. It also allows for the potential extension of the contract for an additional five years. Suppliers may also propose optional added-value services such as staff training, digital integration, and marketing support, as outlined in the tender documentation.

    Renewal: The contract includes an option to extend for a further period of up to 5 years, subject to mutual agreement between Aberdeen Sports Village and the supplier. This would bring the total potential contract duration to 10 years.

Notice Details

  • Notice Details

    Open Contracting ID

    ocds-h6vhtk-055967

    Publication Source

    Find A Tender Service

    Latest Notice

    https://www.find-tender.service.gov.uk/Notice/037540-2025

    Current Stage

    Tender

    All Stages

    Tender


    Notice Type

    Tender Notice

    Procurement Type

    Standard

    Procurement Category

    Goods

    Procurement Method

    Open

    Procurement Method Details

    Open procedure

    Tender Suitability

    Not specified

    Awardee Scale

    Not specified

  • Common Procurement Vocabulary (CPV)

    CPV Divisions

    37 - Musical instruments, sport goods, games, toys, handicraft, art materials and accessories


    CPV Codes

    37440000 - Fitness equipments

  • Notice Value(s)

    Tender Value

    Not specified

    Lots Value

    Not specified

    Awards Value

    Not specified

    Contracts Value

    Not specified

  • Notice Dates

    Publication Date

    4 Jul 20253 months ago

    Submission Deadline

    25 Jul 2025Expired

    Future Notice Date

    Not specified

    Award Date

    Not specified

    Contract Period

    Not specified - Not specified

    Recurrence

    Not specified

  • Notice Status

    Tender Status

    Active

    Lots Status

    Active

    Awards Status

    Not Specified

    Contracts Status

    Not Specified

Buyer & Supplier

  • Contracting Authority (Buyer)

    Main Buyer

    ABERDEEN SPORTS VILLAGE LIMITED

    Contact Name

    Not specified

    Contact Email

    danny@aberdeensportsvillage.com

    Contact Phone

    +44 1224438917

    Buyer Location

    Locality

    ABERDEEN

    Postcode

    AB24 5RU

    Post Town

    Aberdeen

    Country

    Scotland


    Major Region (ITL 1)

    TLM Scotland

    Basic Region (ITL 2)

    TLM5 North Eastern Scotland

    Small Region (ITL 3)

    TLM50 Aberdeen City and Aberdeenshire

    Delivery Location

    TLM50 Aberdeen City and Aberdeenshire


    Local Authority

    Aberdeen City

    Electoral Ward

    George St/Harbour

    Westminster Constituency

    Aberdeen South


Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-055967-2025-07-04T16:00:17+01:00",
    "date": "2025-07-04T16:00:17+01:00",
    "ocid": "ocds-h6vhtk-055967",
    "description": "All tender submissions must be made electronically via the Public Contracts Scotland - Tender (PCS-T) portal and e-mailed directly to Ludwik Metelski - ludwik@aberdeensportsvillage.com by 12:00 on Friday 25th July 2025. Submissions received after this deadline will not be considered. Site visits are strongly encouraged and can be arranged prior to the 17th of July 2025 by contacting kris McIntosh - kris@aberdeensportsvillage.com. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=803376. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:803376) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=803376",
    "initiationType": "tender",
    "tender": {
        "id": "ASV-GYM-2025",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Gym Refurbishment Contract 2025 - Aberdeen Sports Village",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "37440000",
            "description": "Fitness equipments"
        },
        "mainProcurementCategory": "goods",
        "description": "he contract is for the supply, delivery, installation, and commissioning of new gym equipment, flooring, and lighting at Aberdeen Sports Village. The project is part of a wider refurbishment of the existing gym facility and aims to enhance the user experience, increase capacity, and support digital integration with the existing membership and booking systems. The successful supplier will be responsible for providing a complete design and layout proposal, including technical drawings, and will act as a strategic partner to Aberdeen Sports Village. The contract includes options for outright purchase or a sixty-month rental agreement for the gym equipment. Flooring and lighting will be procured as outright purchases. The contract will begin in December 2025, with installation to be completed by January 2026. The initial term is five years, with the option to extend for a further five years. The procurement will be conducted as a single lot.",
        "lots": [
            {
                "id": "1",
                "description": "Aberdeen Sports Village is seeking a supplier to deliver a full gym refurbishment, including the supply, delivery, installation and commissioning of new fitness equipment, flooring and lighting. The successful supplier will also provide technical drawings, support digital integration with existing systems, and act as a strategic partner throughout the contract term. The contract includes options for both outright purchase and a sixty-month rental agreement for the gym equipment. Flooring and lighting will be procured as outright purchases. The supplier must also provide a buy-back value for existing equipment and ensure all installation is completed by January 2026. The contract will run for an initial period of five years, with the option to extend for a further five years. The procurement will be conducted as a single lot.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Design and Layout",
                            "type": "quality",
                            "description": "18"
                        },
                        {
                            "name": "Quality and Scope of Products",
                            "type": "quality",
                            "description": "18"
                        },
                        {
                            "name": "Rental and Maintenance Agreement",
                            "type": "quality",
                            "description": "12"
                        },
                        {
                            "name": "Added Value and Product Innovation",
                            "type": "quality",
                            "description": "8"
                        },
                        {
                            "name": "Project Plan and Management Process",
                            "type": "quality",
                            "description": "4"
                        },
                        {
                            "name": "Lease and Maintenance Agreements",
                            "type": "quality",
                            "description": "3"
                        },
                        {
                            "name": "Lead Times and Customer Service",
                            "type": "quality",
                            "description": "3"
                        },
                        {
                            "type": "price",
                            "description": "35"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract includes an option to extend for a further period of up to 5 years, subject to mutual agreement between Aberdeen Sports Village and the supplier. This would bring the total potential contract duration to 10 years."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed",
                    "electronicCataloguePolicy": "required"
                },
                "hasOptions": true,
                "options": {
                    "description": "The contract includes an option for the outright purchase or a sixty-month rental agreement for gym equipment. It also allows for the potential extension of the contract for an additional five years. Suppliers may also propose optional added-value services such as staff training, digital integration, and marketing support, as outlined in the tender documentation."
                },
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKM50"
                    }
                ],
                "deliveryLocation": {
                    "description": "UKM50 - Aberdeen City and Aberdeenshire"
                },
                "relatedLot": "1"
            }
        ],
        "participationFees": [
            {
                "id": "1",
                "type": [
                    "document"
                ]
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk or Aberdeen sport svillage, Aberdeen, United Kingdom. NUTS code: UKM50. ludwik@aberdeensportsvillage.com, http://www.aberdeensportsvillage.com",
        "communication": {
            "atypicalToolUrl": "http://www.publiccontractsscotland.gov.uk"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Suppliers will be required to confirm that they are enrolled in a relevant professional or trade register in the country in which they are established. This may include registration with Companies House or an equivalent national body. Suppliers must also confirm that they are authorised to perform the services required under this contract and that they meet all legal and regulatory requirements to operate in the United Kingdom. The relevant selection criteria will be included in the SPD (Scotland) module within PCS-Tender.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "The successful contractor will be required to comply with the following contract performance conditions: Adherence to Aberdeen Sports Village's Health and Safety management procedures, including submission of a pre-commencement Risk Assessment and Method Statement. Compliance with data protection legislation, including provision of a Data Protection Impact Assessment (DPIA) where applicable. Provision of a full maintenance and service agreement, including guaranteed response times and first-time fix rates. Commitment to ethical, environmentally sustainable, and socially responsible practices throughout the delivery of the contract. Removal and responsible disposal of all packaging and waste materials following installation.",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2025-07-25T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "awardPeriod": {
            "startDate": "2025-07-25T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2025-07-25T12:00:00+01:00",
            "address": {
                "streetAddress": "Aberdeen Sports Village"
            },
            "description": "Tenders will be opened electronically via the PCS-Tender system by authorised procurement staff at Aberdeen Sports Village. No external parties will be present during the opening process."
        },
        "hasRecurrence": false
    },
    "parties": [
        {
            "id": "GB-FTS-101245",
            "name": "Aberdeen Sports Village Limited",
            "identifier": {
                "legalName": "Aberdeen Sports Village Limited"
            },
            "address": {
                "streetAddress": "Linksfield Road, Aberdeen Sports Village",
                "locality": "Aberdeen",
                "region": "UKM50",
                "postalCode": "AB24 5RU",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1224438917",
                "email": "danny@aberdeensportsvillage.com",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "url": "http://www.aberdeensportsvillage.com/",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA16903",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "08",
                        "description": "Recreation, culture and religion"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-153485",
            "name": "aberdeen sports village",
            "identifier": {
                "legalName": "aberdeen sports village"
            },
            "address": {
                "locality": "Aberdeen",
                "region": "UKM50",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Ludwik Metelski",
                "email": "ludwik@aberdeensportsvillage.com"
            },
            "roles": [
                "processContactPoint"
            ],
            "details": {
                "url": "http://www.aberdeensportsvillage.com"
            }
        },
        {
            "id": "GB-FTS-19889",
            "name": "Aberdeen Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Aberdeen Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "Castle Street",
                "locality": "Aberdeen",
                "postalCode": "AB10 1WP",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1224657200",
                "email": "aberdeen@scotcourts.gov.uk"
            },
            "roles": [
                "reviewBody"
            ],
            "details": {
                "url": "https://www.scotcourts.gov.uk"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-101245",
        "name": "Aberdeen Sports Village Limited"
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000803376"
        }
    ],
    "language": "en"
}