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Bishop Vesey's Grammar School ~ Cleaning Tender

Bishop Vesey's Grammar School

This public procurement record has 2 releases in its history.

Award

31 Jul 2026 at 11:06

UK6 - Contract Award Notice
Tender

07 Jul 2025 at 12:06

UK4 - Tender Notice
Summary of the contracting process

Bishop Vesey’s Grammar School is procuring school cleaning services for its premises in Sutton Coldfield, Birmingham, serving students, staff and visitors. The requirement covers maintaining a consistently clean, pleasant and fit-for-purpose school environment across all areas, with the required cleaning frequencies and output standards achieved. The contractor must manage the service proactively, ensure the tendered hours are delivered, and provide cover for planned and unplanned staff leave. The scope includes supplying new equipment, applying improved cleaning methods, and introducing practical innovation to increase cleaning-operatives’ productivity. The service also includes proposals for environmentally sensitive and carbon-neutral delivery, support for the school’s environmental policies, and progressive employment terms intended to maintain a complete staffing establishment and limit turnover. This is a services opportunity delivered in the West Midlands.

The procurement has reached award stage: GSO Ltd trading as Reef Cleaning Solutions was selected on 23 February 2026, although the award is recorded as pending signature. The contract was tendered through an open competitive flexible procedure and evaluated on quality at 80% and cost at 20%. Five bids reached the final stage, including three from SMEs. The estimated award value is £1,230,000 including VAT. The initial contract period runs from 1 April 2026 to 31 March 2029, with an option for one further three-year extension, allowing performance until 31 March 2032. The standstill period ends on 12 August 2026, and the scheduled contract signature date is 13 August 2026. The original tender deadline was 12 December 2025, following an enquiry deadline of 15 August 2025.

This award indicates sustained demand from the school for a managed, high-standard cleaning operation rather than a basic scheduled cleaning service. Suppliers competing for a future requirement of this type would need demonstrable capability in school or similarly sensitive occupied environments, with robust systems for staffing, supervision, absence cover and verification of cleaning frequencies and outputs. Credible providers should be able to manage a sizeable multi-year service, reconcile planned hours against actual delivery, and maintain service continuity while controlling workforce turnover. The evaluation places substantially greater emphasis on quality than price, so evidence of proactive contract management, innovation, equipment investment and effective cleaning methods would be important. Environmental delivery, carbon-reduction measures, compliance with the school’s policies, and progressive employment practices are also central to the buyer’s expectations. The opportunity is expressly suitable for SMEs.

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Notice Information

Notice Title

Bishop Vesey's Grammar School ~ Cleaning Tender

Notice Description

The successful Supplier will be required to provide cleaning services for Bishop Vesey's Grammar School. The contract being tendered is for three years in duration from 1 April 2026 until 31 March 2029, with the option to extend for a further term of three years on the same terms and conditions excluding the right to further extend. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost monthly. Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the schools. This credit will be calculated by dividing the annual contract cost (fixed cost) by the number of annual input hours to arrive at a contractual cost per hour, this will then be multiplied by the number of hours due to arrive at the fiscal credit. The School requires that the tendered number of hours are always worked, and the successful contractor is expected to have a system in place to cover for both planned and unplanned leave. The basis and rationale that the Client requires is for the successful contractor to operate to always is being able to provide a clean School that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all output specifications are achieved and that the required frequency of cleans is delivered. The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of services. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a clean and pleasant environment for students, staff, and visitors within the school consistently. It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BIC'S standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. The successful contractor will be expected to put forwards both innovation and their proposals for making this contract more environmentally sensitive and carbon neutral moving into this contract term both by way of contract delivery, and within the successful contractor's organisation, thus working to deliver the Bishop Vesey's Grammar School's environmental polices The terms and conditions of employment and recognition offered to the cleaning operatives should be both progressive and forward thinking ensuring that the staffing establishment is complete at all times and staff turnover is kept to a minimum. The current annual value of the contract is approximately PS205,000.00 plus VAT per annum. Please see PSQ Document for further information.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0559d1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/072602-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£1,230,000 £1M-£10M
Lots Value
£1,230,000 £1M-£10M
Awards Value
£1,230,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
31 Jul 20261 months ago
Submission Deadline
12 Dec 2025Expired
Future Notice Date
Not specified
Award Date
23 Feb 20266 months ago
Contract Period
14 Aug 2026 - 31 Mar 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Bishop Vesey's Grammar School
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WEST MIDLANDS
Postcode
B74 2NH
Postcode Area
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG3 West Midlands
Local Authority
Birmingham
Electoral Ward
Sutton Trinity
Westminster Constituency
Sutton Coldfield

Supplier Information

Number of Suppliers
1
Supplier Name

GSO Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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