Tender

Bishop Vesey's Grammar School ~ Cleaning Tender

BISHOP VESEY'S GRAMMAR SCHOOL

This public procurement record has 1 release in its history.

Tender

07 Jul 2025 at 11:06

UK4 - Tender Notice
Summary of the contracting process

Bishop Vesey’s Grammar School is currently in the tender stage for a contract to provide cleaning services, classified under the "School cleaning services" industry category. The process, facilitated by an open procurement method, is utilising a competitive flexible procedure. The contract will serve the location of West Midlands, United Kingdom, specifically within the Sutton Coldfield area in Birmingham. Prospective suppliers should note that the contract spans from 1 April 2026 to 31 March 2029, with the possibility of extension. Submission of tenders must be completed by 12 December 2025, and an inquiry period is available until 15 August 2025. The contract’s total estimated value stands at £1,230,000 GBP, emphasising both quality and cost as key award criteria.

This tender presents a significant opportunity for businesses specialising in high-quality cleaning services, particularly those with experience in educational environments. The focus on innovation, environmental sensitivity, and achieving BIC'S standards encourages participation from businesses eager to showcase modern cleaning methods and equipment. SMEs are explicitly encouraged to participate, as the tender outlines considerations for small to medium enterprises. Additionally, the fixed-price contract enables stable cash flow projections, and the emphasis on maintaining a clean and pleasant environment may appeal to businesses that prioritise excellence and reliability in service delivery.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Information

Notice Title

Bishop Vesey's Grammar School ~ Cleaning Tender

Notice Description

The successful Supplier will be required to provide cleaning services for Bishop Vesey's Grammar School. The contract being tendered is for three years in duration from 1 April 2026 until 31 March 2029, with the option to extend for a further term of three years on the same terms and conditions excluding the right to further extend. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost monthly. Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the schools. This credit will be calculated by dividing the annual contract cost (fixed cost) by the number of annual input hours to arrive at a contractual cost per hour, this will then be multiplied by the number of hours due to arrive at the fiscal credit. The School requires that the tendered number of hours are always worked, and the successful contractor is expected to have a system in place to cover for both planned and unplanned leave. The basis and rationale that the Client requires is for the successful contractor to operate to always is being able to provide a clean School that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all output specifications are achieved and that the required frequency of cleans is delivered. The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of services. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a clean and pleasant environment for students, staff, and visitors within the school consistently. It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BIC'S standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. The successful contractor will be expected to put forwards both innovation and their proposals for making this contract more environmentally sensitive and carbon neutral moving into this contract term both by way of contract delivery, and within the successful contractor's organisation, thus working to deliver the Bishop Vesey's Grammar School's environmental polices The terms and conditions of employment and recognition offered to the cleaning operatives should be both progressive and forward thinking ensuring that the staffing establishment is complete at all times and staff turnover is kept to a minimum. The current annual value of the contract is approximately PS205,000.00 plus VAT per annum. Please see PSQ Document for further information. For more information about this opportunity, please visit the Delta eSourcing portal at: https://litmustms.co.uk/tenders/UK-UK-West-Midlands:-School-cleaning-services./M7GG7GXGT6 To respond to this opportunity, please click here: https://litmustms.co.uk/respond/M7GG7GXGT6

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0559d1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/037720-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£1,230,000 £1M-£10M
Lots Value
£1,230,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Jul 202510 months ago
Submission Deadline
12 Dec 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2026 - 31 Mar 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BISHOP VESEY'S GRAMMAR SCHOOL
Additional Buyers

BISHOP VESEY’S GRAMMAR SCHOOL

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WEST MIDLANDS
Postcode
B74 2NH
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG3 West Midlands
Local Authority
Birmingham
Electoral Ward
Sutton Trinity
Westminster Constituency
Sutton Coldfield

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0559d1-2025-07-07T12:06:06+01:00",
    "date": "2025-07-07T12:06:06+01:00",
    "ocid": "ocds-h6vhtk-0559d1",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PHXW-8998-PWLP",
            "name": "Bishop Vesey's Grammar School",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PHXW-8998-PWLP"
            },
            "address": {
                "streetAddress": "Lichfield Road, Sutton Coldfield, Birmingham",
                "locality": "West Midlands",
                "postalCode": "B74 2NH",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG31"
            },
            "contactPoint": {
                "email": "tenders@litmuspartnership.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PHXW-8998-PWLP",
        "name": "Bishop Vesey's Grammar School"
    },
    "tender": {
        "id": "ocds-h6vhtk-0559d1",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Bishop Vesey's Grammar School ~ Cleaning Tender",
        "description": "The successful Supplier will be required to provide cleaning services for Bishop Vesey's Grammar School. The contract being tendered is for three years in duration from 1 April 2026 until 31 March 2029, with the option to extend for a further term of three years on the same terms and conditions excluding the right to further extend. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost monthly. Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the schools. This credit will be calculated by dividing the annual contract cost (fixed cost) by the number of annual input hours to arrive at a contractual cost per hour, this will then be multiplied by the number of hours due to arrive at the fiscal credit. The School requires that the tendered number of hours are always worked, and the successful contractor is expected to have a system in place to cover for both planned and unplanned leave. The basis and rationale that the Client requires is for the successful contractor to operate to always is being able to provide a clean School that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all output specifications are achieved and that the required frequency of cleans is delivered. The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of services. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a clean and pleasant environment for students, staff, and visitors within the school consistently. It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BIC'S standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. The successful contractor will be expected to put forwards both innovation and their proposals for making this contract more environmentally sensitive and carbon neutral moving into this contract term both by way of contract delivery, and within the successful contractor's organisation, thus working to deliver the Bishop Vesey's Grammar School's environmental polices The terms and conditions of employment and recognition offered to the cleaning operatives should be both progressive and forward thinking ensuring that the staffing establishment is complete at all times and staff turnover is kept to a minimum. The current annual value of the contract is approximately PS205,000.00 plus VAT per annum. Please see PSQ Document for further information. For more information about this opportunity, please visit the Delta eSourcing portal at: https://litmustms.co.uk/tenders/UK-UK-West-Midlands:-School-cleaning-services./M7GG7GXGT6 To respond to this opportunity, please click here: https://litmustms.co.uk/respond/M7GG7GXGT6",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90919300",
                        "description": "School cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKG3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 1230000,
            "amount": 1230000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "Please see PSQ Document for further information."
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "https://litmustms.co.uk/respond/M7GG7GXGT6",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-12-12T12:00:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-08-15T12:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-02-02T23:59:59+00:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 1230000,
                    "amount": 1230000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "cost",
                            "name": "Cost",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality",
                            "numbers": [
                                {
                                    "number": 80,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2029-03-31T23:59:59+01:00"
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "037720-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/037720-2025",
                "datePublished": "2025-07-07T12:06:06+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}