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Joseph Chamberlain Sixth Form College ~ Cleaning Tender

Joseph Chamberlain Sixth Form College

This public procurement record has 2 releases in its history.

Award

31 Jul 2026 at 11:27

UK6 - Contract Award Notice
Tender

08 Jul 2025 at 10:05

UK4 - Tender Notice
Summary of the contracting process

Joseph Chamberlain Sixth Form College is procuring comprehensive cleaning services for its site at 1 Belgrave Road, Birmingham. The requirement covers routine cleaning across the college to maintain a consistently clean, safe and pleasant environment for students, staff and visitors. The service is expected to achieve BIC’S standards as a minimum, deliver the required cleaning frequencies and maintain the full planned number of hours. The supplier must manage planned and unplanned staff absence, operate the contract proactively and support productivity through suitable equipment and methods. The college also sought innovation in service delivery and proposals to make the operation more environmentally sensitive and carbon neutral, while supporting its environmental policies. This is a services contract for school cleaning, with the opportunity identified as suitable for small and medium-sized businesses.

The procurement is complete and an award was made on 13 February 2026 following an open competitive flexible procedure. Five bids reached the final stage. GSO Ltd trading as Reef Cleaning Solutions was selected for the single lot, with an awarded value of £1,908,000. The award standstill ends on 12 August 2026 and contract signature is scheduled for 13 August 2026. The awarded contract period is 14 August 2026 to 31 March 2029, with three possible one-year extensions allowing it to run to 31 March 2032. The tendered requirement was originally described as three years from 1 April 2026. Evaluation gave price a 20% weighting and quality 80%. The procurement had an estimated annual value of approximately £318,000 plus VAT, with monthly invoicing and reconciliation of hours worked.

This award demonstrates sustained demand from Joseph Chamberlain Sixth Form College for a managed education-sector cleaning service at substantial operational scale. A credible future competitor would need reliable staffing capacity, robust cover for planned and unplanned absence, and systems that ensure all contracted hours and cleaning frequencies are delivered. Strong contract management and proactive supervision are central, alongside the ability to maintain BIC’S standards across a college environment used by students, staff and visitors. Relevant suppliers should be able to show practical innovation through modern equipment, effective cleaning methods and productivity improvements. Environmental capability is also important: competitors would need credible measures for lower-carbon, more environmentally sensitive delivery and alignment with the college’s environmental policies. Progressive employment practices that support retention and a complete staffing establishment would strengthen a supplier’s position.

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Notice Information

Notice Title

Joseph Chamberlain Sixth Form College ~ Cleaning Tender

Notice Description

The successful Supplier will be required to provide cleaning services for Joseph Chamberlain Sixth Form College (1 Belgrave Rd, Birmingham B12 9FF). The contract being tendered is for three years in duration from 1 April 2026 until 31 March 2029, with the option to extend for a further term of 1 + 1 + 1 years on the same terms and conditions excluding the right to further extend. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost monthly. Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the College. This credit will be calculated by dividing the annual contract cost (fixed cost) by the number of annual input hours to arrive at a contractual cost per hour, this will then be multiplied by the number of hours due to arrive at the fiscal credit. The College requires that the tendered number of hours are always worked, and the successful contractor is expected to have a system in place to cover for both planned and unplanned leave. The basis and rationale that the Client requires is for the successful contractor to operate to always is being able to provide a clean College that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all output specifications are achieved and that the required frequency of cleans is delivered. The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of services. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a clean and pleasant environment for students, staff and visitors within the College consistently. It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BIC'S standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. The successful contractor will be expected to put forwards both innovation and their proposals for making this contract more environmentally sensitive and carbon neutral moving into this contract term both by way of contract delivery, and within the successful contractor's organisation, thus working to deliver the Joseph Chamberlain Sixth Form College's environmental polices The terms and conditions of employment and recognition offered to the cleaning operatives should be both progressive and forward thinking ensuring that the staffing establishment is always complete and staff turnover is kept to a minimum. The current annual value of the contract is approximately PS318,000.00 plus VAT per annum. Please see PSQ Document for further information.

Lot Information

Lot 1

Renewal: The contract being tendered is for three years in duration from 1 April 2026 until 31 March 2029, with the option to extend for a further term of 1 + 1 + 1 years on the same terms and conditions excluding the right to further extend. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost monthly.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-055ad8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/072625-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£1,908,000 £1M-£10M
Lots Value
£1,908,000 £1M-£10M
Awards Value
£1,908,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
31 Jul 20263 weeks ago
Submission Deadline
12 Dec 2025Expired
Future Notice Date
Not specified
Award Date
13 Feb 20266 months ago
Contract Period
14 Aug 2026 - 31 Mar 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Joseph Chamberlain Sixth Form College
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B12 9FF
Postcode Area
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG31 Birmingham
Local Authority
Birmingham
Electoral Ward
Balsall Heath West
Westminster Constituency
Birmingham Ladywood

Supplier Information

Number of Suppliers
1
Supplier Name

GSO Ltd t/a Reef Cleaning Solutions

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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