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Provision of Washroom Services

The Council of the Borough of Kirklees

This public procurement record has 3 releases in its history.

TenderCancellation

06 Nov 2025 at 14:57

UK12 - Procurement Termination Notice
Tender

14 Oct 2025 at 09:55

UK4 - Tender Notice
Planning

08 Jul 2025 at 15:48

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Council of the Borough of Kirklees has been actively engaged in a procurement process for the "Provision of Washroom Services," initially planned to commence on 1st June 2026 and extend till 31st May 2029, with a possible renewal of up to two additional years. This project, under the industry category "services," focuses on waste management solutions including sanitary bins, nappy bins, and other associated containers, with operations centred in the United Kingdom. The latest update indicates that this tender, identified as KMCFM-040, was cancelled as of 6th November 2025. The procurement process encountered changes from its active tender stage, involving an open competitive flexible procedure, to ultimately being cancelled to allow for a review of tender documents by Kirklees Council prior to launching a new procurement iteration in the future.

This procurement endeavour represents a substantial opportunity for businesses specialising in waste management services, particularly those capable of providing flexible and comprehensive washroom service solutions. The council's interest in an adaptable service arrangement, including ad-hoc collections and the ability to respond to location changes, means that small and medium-sized enterprises (SMEs) with robust logistical capabilities and experience in similar public-sector contracts could find this a valuable contract. The tender's competitive process, focusing 60% on price and 40% on quality, further opens avenues for cost-efficient suppliers with proven quality standards to expand their governmental service contracts portfolio in the region. With the cancellation notice serving as a prelude to a restructured call for tenders, proactive engagement and readiness for subsequent procurement announcements could be crucial for business growth opportunities.

How relevant is this notice?

Notice Information

Notice Title

Provision of Washroom Services

Notice Description

Tenders are invited by the Council from Suppliers with relevant experience and ability to demonstrate sufficient capacity for the provision of Provision of Washroom Services (the "Services"). The council is seeking a Service Provider capable of delivering the provision of Sanitary Bins, Nappy Bins, and Sharps Bins/Containers for Washroom Services. Additionally, the provider should be able to supply any other rental items required by the services at an agreed price upon request. The council may require addition bin collections on an ad-hoc basis and have the right to remove sites or bin collections if necessary.

Lot Information

Lot 1

Options: The Supplier will provide the Service in accordance with the Specification. Additional bins and collections may be required on an ad-hoc basis, and the Council may update the site locations giving the Supplier 1 months' notice. The council also has the right to remove bin collections and sites where required.

Renewal: The Council may, by giving written notice to the Contractor prior to the last day of the Initial Contract Period, extend this Contract for two further periods of twelve months provided that the aggregate time that this Contract is extended for does not exceed twenty four Months beyond the Initial Contract Period.

Planning Information

Responses to this Preliminary Market Engagement are required by 12 noon on Monday 21st July 2025. This Expression of Interest is not an invitation to tender. The Council, as contracting authority, is issuing this request to gauge the capability and level of interest for this opportunity. Please read the following details and response requirements below. Organisations are required to access and respond to the Preliminary Market Engagement document. This can be accessed via the Council's tendering portal - https://yortender.eu-supply.com/ To provide a response to this Preliminary Market Engagement, an organisation must sign up to the YORTender portal (this can be done free of charge) to access the Preliminary Market Engagement document. Responses must be submitted via the YORTender portal.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-055b5d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/071695-2025
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

34928480 - Waste and rubbish containers and bins

44613800 - Containers for waste material

90524000 - Medical waste services

Notice Value(s)

Tender Value
£375,000 £100K-£500K
Lots Value
£375,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Nov 20259 months ago
Submission Deadline
12 Nov 2025Expired
Future Notice Date
21 Jul 2025Expired
Award Date
Not specified
Contract Period
1 Jun 2026 - 31 May 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Cancelled
Lots Status
Cancelled
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Council of the Borough of Kirklees
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HUDDERSFIELD
Postcode
HD1 2TA
Postcode Area
Huddersfield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE44 Calderdale and Kirklees
Delivery Location
Not specified
Local Authority
Kirklees
Electoral Ward
Newsome
Westminster Constituency
Huddersfield

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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