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Financial Management System

UK Biobank Ltd

This public procurement record has 2 releases in its history.

Award

13 Mar 2026 at 09:22

UK6 - Contract Award Notice
Tender

08 Jul 2025 at 16:21

UK4 - Tender Notice
Summary of the contracting process

UK Biobank Ltd, located in Stockport, United Kingdom, has completed the award stage of its procurement process for a new Financial Management System (FMS). This contract, identified as UKB0024, involves the replacement of the existing Sage 200 Professional system and includes various key financial management activities. Codec Solutions UK Limited has been awarded the contract with the gross value of £1,020,000. The procurement was conducted using a selective method under a competitive flexible procedure. The contract period is scheduled from 13th April 2026 to 12th April 2031, with an option to extend annually for up to five additional years, potentially reaching a term of ten years and six months. The standstill period for this award ends on 25th March 2026.

This tender offers significant opportunities for businesses specialising in financial systems software to expand their offerings and increase market presence. The involvement of small and medium enterprises (SMEs) is highly favourable as they contributed to three out of four bids in the final stage. Companies with expertise in financial management software, especially those capable of handling implementation, data migration, and support services, are well-suited to compete in similar procurements. This award highlights a preference for vendors with a proven track record in delivering scalable financial solutions that align with UK Biobank’s transformation strategy and future business ambitions.

How relevant is this notice?

Notice Information

Notice Title

Financial Management System

Notice Description

UK Biobank (UKB) is seeking suppliers with the capacity and expertise to deliver a new Financial Management System (FMS) that will replace the current platform and provide the necessary modules to support UKB's business model. UKB requires that the new FMS will support all key financial management activities, including Purchase to Pay, Accounts Receivable, Banking, Project Accounting, Timesheet Automation, Budgeting and Forecasting, Fund Accounting and Grant Management, Financial Accounting, Reporting and Analysis, Fixed Assets, Expenses, Stock and Financial Planning. The replacement of this existing back-office software is a critical component of UKB's broader transformation strategy. The current finance system, Sage 200 Professional, has been in place for over a decade and no longer meets the demands of UKB's growing scale and complexity. UKB requires a modern, efficient, and scalable FMS which will support UKB's future ambitions. Details in relation to the requirements for the FMS are set out in UKB's specification provided as part of the Associated Tender Documents. A demonstration and a sandbox area for UKB staff to test the product will be requested from all shortlisted bidders. This will not be scored separately but will be used to verify the written submission. If any clarification questions are needed after the demonstration or sandbox access, UKB will raise these with bidders in writing.

Lot Information

Lot 1

Renewal: UKB will have the option to extend its Contract annually for a further 5 years. This would lead to a maximum total term of around 10 years and 6 months (assuming a six-month implementation period), with the Contract to commence in early 2026 following contract award.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-055b6c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/022686-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48440000 - Financial analysis and accounting software package

48442000 - Financial systems software package

Notice Value(s)

Tender Value
£850,000 £500K-£1M
Lots Value
£850,000 £500K-£1M
Awards Value
£850,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
13 Mar 20265 months ago
Submission Deadline
8 Aug 2025Expired
Future Notice Date
Not specified
Award Date
9 Mar 20265 months ago
Contract Period
13 Apr 2026 - 12 Apr 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UK Biobank Ltd
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
STOCKPORT
Postcode
SK3 0SA
Postcode Area
Stockport
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD3 Greater Manchester
Small Region (ITL 3)
TLD35 Greater Manchester South East
Delivery Location
Not specified
Local Authority
Stockport
Electoral Ward
Davenport & Cale Green
Westminster Constituency
Stockport

Supplier Information

Number of Suppliers
1
Supplier Name

Codec Solutions UK Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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