Crawley Borough Council - Bus Shelters and Free Standing Units Concession Contract 2026

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    "date": "2025-07-25T11:04:54+01:00",
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    "parties": [
        {
            "id": "GB-PPON-PRCZ-5935-JVMN",
            "name": "Crawley Borough Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PRCZ-5935-JVMN"
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            "address": {
                "streetAddress": "The Create Building, The Boulevard",
                "locality": "Crawley",
                "postalCode": "RH10 1UZ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ28"
            },
            "contactPoint": {
                "email": "procurement@crawley.gov.uk"
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            "details": {
                "url": "http://www.crawley.gov.uk",
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        "name": "Crawley Borough Council"
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            "id": "2023/54",
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        "title": "Crawley Borough Council - Bus Shelters and Free Standing Units Concession Contract 2026",
        "description": "Crawley Borough Council is seeking a Contractor to provide and maintain high quality, safe and secure bus passenger waiting facilities (bus shelters), that are kept clean and well maintained throughout the Contract term (15 years commencing 7th July 2026), to encourage passenger growth, and helping achieve the aspirations of the National Bus Strategy, West Sussex County Council's Bus Service Improvement Plan, and the Campaign for Better Transport's National Bus Stop Standard. The service element of the contract is specifically for the supply, installation, maintenance and cleaning of Bus Shelters and Advertising Display Screens in Crawley. The Concessionaire shall supply, install, maintain and clean all the New Bus Shelters and New Advertising Display Screens to the standards required of the Council. Included in this contract opportunity are the Free Standing Units in Crawley. In return, the Council is offering the Concessionaire the advertising display rights associated with its borough-wide network of bus shelters. The rights available will allow for the operation of Advertising Display Screens on bus shelters within the administrative boundary of Crawley Borough Council. Planning permission and advertising consent would be needed for any proposed changes to the advertising units, or for additional shelters to be considered for advertising. In addition, the rights available will allow the installation of free-standing double-sided 6-sheet digital units (FSU's) within Crawley borough. The installation of all FSU's will require planning permission and advertising consent. The concession element of the contract shall therefore involve the Concessionaire installing and selling the space upon Advertising Display Screens on Bus Shelters and a concession of Digital 6-sheet free-standing units. Prior to the launch of this procurement exercise, a soft market exercise was conducted (under the Public Contract Regulations 2015 as it was conducted before the Procurement Act 2023 came into effect) as per the following notice: 2024/S 000-038700",
        "status": "active",
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        "procurementMethod": "selective",
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            "features": "This Competitive Flexible procurement exercise shall include the following stages: 1) Invitation to Participate Stage (this stage) 2) Invitation to Submit Initial Tender Stage (to be run with up to three suppliers shortlisted from the first stage) 3) Dialogue Stage 4) Invitation to Submit Final Tender Stage"
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        "mainProcurementCategory": "services",
        "specialRegime": [
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        "submissionMethodDetails": "How to obtain the Procurement Documents Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/sesharedservices/aspx/Tenders/Current. The Procurement documents can be accessed when logged into In-Tend by selecting 'View Details' on the relevant tender advert and clicking the 'Express Interest' tab. Once in the tender there are five tabs, namely 'Tender', 'ITT - documents', 'Correspondence', 'Clarifications' and 'History'. Select the 2nd tab (ITT - documents) where you will find useful information under 'Tender Details'. Continue to scroll down to the heading 'Tender Documents Received' where you will be able to view / download the documents. Please download all the documents and read very carefully. Opting In and Opting Out Please note you are required to 'Opt In' before you can access the 'My tender Return' to start populating your response. The 'Opt Out' functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision. You can choose to 'Opt In' at any time during the tender process if you initially decided to 'Opt Out'. Further Guidance In addition, guidance on how to participate in a tender, download and upload documents / returns and if required, register your company (free of charge) can be found on the In-tend site under the 'Help' or 'Information for Suppliers' buttons. Receiving Notification Emails To ensure you receive email alerts and notifications from our system, please add the email domain '@in-tendorganiser.co.uk' to your Safe Senders list. Central Digital Platform Supplier Share Code You will be asked to provide a Central Digital Platform Supplier Share Code but please be advised you will have the option to share a PDF upload as well. For further information on getting setup on the Central Digital Platform, please consult the guidance at https://www.gov.uk/government/publications/procurement-act-2023-short-guides/suppliers-how-to-register-your-organisation-and-first-administrator-on-find-a-tender-in-three-easy-steps-html",
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        "expressionOfInterestDeadline": "2025-08-07T12:00:00+01:00",
        "enquiryPeriod": {
            "endDate": "2025-07-24T17:00:00+01:00"
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