Planning

Fire, Security and Life Safety Systems

WHG

This public procurement record has 1 release in its history.

Planning

10 Jul 2025 at 10:00

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

whg, a public authority under the sub-central government category, is initiating a procurement process for a contract titled "Fire, Security and Life Safety Systems." The procurement involves the servicing, maintenance, and repairs of fire safety and access control systems. The main procurement category is services, with an estimated contract value of £3,500,000. The buying organisation is located in Walsall, United Kingdom. The procurement process is currently at the planning stage, with a market engagement exercise in progress. Interested suppliers are invited to participate in a market engagement session scheduled for 30th July 2025, and expressions of interest must be submitted by 28th July 2025. The proposed contract period is from 1st February 2026 to 31st January 2029, with a possibility of renewal until 31st January 2031.

This tender presents significant opportunities for businesses specialising in fire-alarm systems, as well as those offering repair and maintenance services for electrical, mechanical installations, and access control systems. Businesses operating as small and medium enterprises (SMEs), as well as voluntary and community sector enterprises (VCSEs), are particularly encouraged to engage due to the suitability criteria of the tender. By consolidating these services under a single contract, whg seeks to enhance efficiency, streamline operations, and achieve cost-effectiveness, allowing innovative suppliers to propose solutions that align with market trends and enhance compliance. Competing for this contract can provide considerable growth potential for businesses with the capability and creativity to meet the comprehensive service requirements outlined.

How relevant is this notice?

Notice Information

Notice Title

Fire, Security and Life Safety Systems

Notice Description

whg is seeking to engage with suppliers to explore options for a consolidated contract covering the servicing, maintenance and repairs of fire safety and access control systems. In line with the Procurement Act 2023, this market engagement exercise aims to gather insights from suppliers to inform the development of a robust procurement strategy and shape our procurement process for a single, integrated outcome. The proposed contract scope includes: - Fire Alarm Servicing and Maintenance: Routine inspection, testing, maintenance, and repair of fire alarm systems to ensure compliance with relevant safety standards. - Life Safety Equipment: Maintenance and servicing of firefighting equipment, including extinguishers, hydrants, rising mains and sprinkler systems and related systems as well as emergency lighting and smoke control systems. - Door Entry Systems: Maintenance and repair of door entry and intercom systems to ensure secure and reliable operation. - Access Controls: Servicing and maintenance of automated gates, barriers, and other access control systems to support secure and efficient access management. Currently, these services are managed under separate contracts, but whg is exploring the feasibility of consolidating and bringing them together to improve efficiency, streamline operations, and achieve cost-effectiveness. We are keen to understand supplier capabilities, innovative solutions, and market trends that could enhance service delivery and compliance.

Planning Information

Interested suppliers are invited to participate in this market engagement exercise to provide feedback on the proposed scope, potential challenges, and opportunities for integration. This shall include an initial supplier briefing session held online by Teams on 30th July, 13:00pm – 14:30pm. Following this, a questionnaire shall be issued to interested suppliers to further understand the scope and supply market capacity and capability. To participate, please register your interest by submitting an ‘Expression of Interest’ form. All expressions of interest must be submitted through the Pro-Contract Housing Procurement Portal (https://procontract.due-north.com/), using reference DN781567. Please complete and upload the document attached to the portal ‘Expression of Interest Response — FSLSS’ by no later than 12.00 noon (GMT) on 28th July 2025. Please see the portal for the document. Should you experience any technical difficulties in using the Pro-Contract system, please contact the supplier support helpline on 03300050352. whg is committed to fair, transparent, and competitive procurement in accordance with the Procurement Act 2023. This notice does not constitute a commitment to procure but is intended to inform the development of our procurement strategy and shape our procurement process.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-055caa
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/038854-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

42 - Industrial machinery

50 - Repair and maintenance services

CPV Codes

31625200 - Fire-alarm systems

42961100 - Access control system

50413200 - Repair and maintenance services of firefighting equipment

50710000 - Repair and maintenance services of electrical and mechanical building installations

Notice Value(s)

Tender Value
£3,500,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Jul 20255 months ago
Submission Deadline
Not specified
Future Notice Date
28 Jul 2025Expired
Award Date
Not specified
Contract Period
1 Feb 2026 - 31 Jan 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WHG
Contact Name
Ms Catherine Meehan
Contact Email
catherine.meehan@whgrp.co.uk
Contact Phone
+44 3005556666

Buyer Location

Locality
WALSALL
Postcode
WS1 1AB
Post Town
Walsall
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG38 Walsall
Delivery Location
Not specified
Local Authority
Walsall
Electoral Ward
St Matthew's
Westminster Constituency
Walsall and Bloxwich

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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