Fire, Security and Life Safety Systems Servicing and Maintenance

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    "id": "ocds-h6vhtk-055caa-2026-03-16T11:06:56Z",
    "date": "2026-03-16T11:06:56Z",
    "ocid": "ocds-h6vhtk-055caa",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PYHD-5721-XWDQ",
            "name": "whg",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PYHD-5721-XWDQ"
            },
            "address": {
                "streetAddress": "100 Hatherton Street, 3rd Floor",
                "locality": "Walsall",
                "postalCode": "WS1 1AB",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG38"
            },
            "contactPoint": {
                "name": "Ms Catherine Meehan",
                "email": "Catherine.Meehan@whgrp.co.uk",
                "telephone": "+44 3005556666"
            },
            "roles": [
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            "details": {
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        },
        {
            "id": "GB-COH-04015633",
            "name": "WALSALL HOUSING GROUP LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "04015633"
            },
            "address": {
                "streetAddress": "100 Hatherton Street",
                "locality": "Walsall",
                "postalCode": "WS1 1AB",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG38"
            },
            "contactPoint": {
                "email": "Procurement@whgrp.co.uk"
            },
            "roles": [
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        }
    ],
    "buyer": {
        "id": "GB-COH-04015633",
        "name": "WALSALL HOUSING GROUP LIMITED"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Interested suppliers are invited to participate in this market engagement exercise to provide feedback on the proposed scope, potential challenges, and opportunities for integration. This shall include an initial supplier briefing session held online by Teams on 30th July, 13:00pm - 14:30pm. Following this, a questionnaire shall be issued to interested suppliers to further understand the scope and supply market capacity and capability. To participate, please register your interest by submitting an 'Expression of Interest' form. All expressions of interest must be submitted through the Pro-Contract Housing Procurement Portal (https://procontract.due-north.com/), using reference DN781567. Please complete and upload the document attached to the portal 'Expression of Interest Response -- FSLSS' by no later than 12.00 noon (GMT) on 28th July 2025. Please see the portal for the document. Should you experience any technical difficulties in using the Pro-Contract system, please contact the supplier support helpline on 03300050352. whg is committed to fair, transparent, and competitive procurement in accordance with the Procurement Act 2023. This notice does not constitute a commitment to procure but is intended to inform the development of our procurement strategy and shape our procurement process.",
                "dueDate": "2025-07-28T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "038854-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/038854-2025",
                "datePublished": "2025-07-10T11:00:19+01:00",
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    "tender": {
        "id": "ocds-h6vhtk-055caa",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Fire, Security and Life Safety Systems Servicing and Maintenance",
        "description": "whg as a landlord, has a duty to maintain the Fire Safety and Life Safety Systems it owns and/or manages in its Premises comprising of high-rise and low-rise blocks, well-being schemes, communal areas and other areas such as plant rooms and lift motor rooms; and as an employer, is responsible for the provision of Fire Alarm and Life Safety System Services at its Head Office Site The Supplier will be responsible for the delivery of both Routine Planned Cyclical Services (tasks that are carried out on a planned regular basis and so can be appropriately scheduled by the Supplier) and Reactive Optional Services (tasks that cannot always be predicted and as such cannot be forward programmed) under the direction of the Contract Administrator. Routine Planned Cyclical Services * Fire Alarm Systems * Fire Alarm Activations * Fire Extinguishers * Wet and Dry Risers * Fire Hydrants * Sprinkler Systems * Emergency Lighting * Smoke Control and Ventilation Systems * Door Entry and Intercom Systems * Access Control Systems and Automated Gates/Barriers Reactive Optional Services Which may include for example: * 24/7/365 emergency call-out and repair service for Life-safety critical faults (e.g. fire alarm activation and failure, sprinkler valve locked, door-entry failure preventing resident access)",
        "items": [
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                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "31625200",
                        "description": "Fire-alarm systems"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50710000",
                        "description": "Repair and maintenance services of electrical and mechanical building installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "42961100",
                        "description": "Access control system"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50413200",
                        "description": "Repair and maintenance services of firefighting equipment"
                    }
                ],
                "relatedLot": "1",
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                        "region": "UKG3",
                        "country": "GB",
                        "countryName": "United Kingdom"
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        "value": {
            "amountGross": 2750000,
            "currency": "GBP"
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                "id": "1",
                "suitability": {
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                "contractPeriod": {
                    "startDate": "2026-08-01T00:00:00+01:00",
                    "endDate": "2029-07-31T23:59:59+01:00",
                    "maxExtentDate": "2031-07-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "active",
                "value": {
                    "amountGross": 2750000,
                    "currency": "AED"
                },
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                },
                "renewal": {
                    "description": "The Contract is expected to commence on 01 August 2026 and will be for an initial period of three (3) years until 31 July 2029, with the option to extend, subject to satisfactory performance and in line with the Contract conditions, for up to a further two (2) years until 31 July 2031."
                }
            }
        ],
        "status": "active",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "submissionMethodDetails": "https://in-tendhost.co.uk/whg",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
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        "awardPeriod": {
            "endDate": "2026-06-16T23:59:59+01:00"
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                "id": "L-1",
                "documentType": "biddingDocuments",
                "url": "https://in-tendhost.co.uk/whg"
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            {
                "id": "conflictOfInterest",
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            {
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                    "startDate": "2031-03-18T23:59:59+00:00"
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