Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Fire, Security and Life Safety Systems Servicing and Maintenance

WALSALL HOUSING GROUP LIMITED

This public procurement record has 3 releases in its history.

Award

29 Jun 2026 at 09:27

UK6 - Contract Award Notice
Tender

16 Mar 2026 at 11:06

UK4 - Tender Notice
Planning

10 Jul 2025 at 11:00

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Walsall Housing Group Limited, trading as whg, procured fire, security and life-safety systems servicing and maintenance for its housing and workplace premises. The requirement covers high-rise and low-rise blocks, wellbeing schemes, communal areas, plant rooms, lift motor rooms and the head office site in the Walsall area. Planned cyclical services include fire alarms and activations, extinguishers, wet and dry risers, fire hydrants, sprinkler systems, emergency lighting, smoke control and ventilation, door-entry and intercom systems, access controls, and automated gates and barriers. The supplier also provides reactive optional services, including 24-hour emergency call-outs and repairs for critical faults affecting life safety or resident access. This is a services contract covering fire-safety, electrical, mechanical and access-control maintenance.

The procurement is complete and Baydale Control Systems Limited was selected for the single lot. The award was made on 23 June 2026 at a gross value of £365,872.20. The contract is scheduled to run from 1 August 2026 to 31 July 2029, with an option to extend by up to two years, in one-year periods, to 31 July 2031. The award remained subject to a standstill period ending 8 July 2026, with signature scheduled for 14 July 2026. whg used an open procedure, with electronic submissions permitted in English. Evaluation weighted price at 60% and quality at 40%. Fifteen bids were received, with 13 reaching the final stage, including 10 from SMEs. The tender estimated gross value was £2,750,000, although the lot record gives that amount in AED.

This opportunity indicates sustained demand from a housing provider for an integrated life-safety maintenance partner rather than a single-system specialist. A credible competitor would need operational coverage across fire alarms, extinguishers, risers, hydrants, sprinklers, emergency lighting, smoke control, ventilation, door entry, intercoms, access control and automated barriers. It would also need the capacity to manage planned programmes across varied residential and communal premises while responding quickly to urgent faults, including emergency call-outs and repairs. Experience working in occupied housing, high-rise and low-rise blocks, communal areas and employer premises would strengthen a future proposition. The requirement was suitable for SMEs and attracted substantial SME participation, suggesting that smaller firms with sufficient technical breadth, response capability and service-management capacity can compete, either directly or through a carefully structured delivery model.

How relevant is this notice?

Notice Information

Notice Title

Fire, Security and Life Safety Systems Servicing and Maintenance

Notice Description

whg as a landlord, has a duty to maintain the Fire Safety and Life Safety Systems it owns and/or manages in its Premises comprising of high-rise and low-rise blocks, well-being schemes, communal areas and other areas such as plant rooms and lift motor rooms; and as an employer, is responsible for the provision of Fire Alarm and Life Safety System Services at its Head Office Site The Supplier will be responsible for the delivery of both Routine Planned Cyclical Services (tasks that are carried out on a planned regular basis and so can be appropriately scheduled by the Supplier) and Reactive Optional Services (tasks that cannot always be predicted and as such cannot be forward programmed) under the direction of the Contract Administrator. Routine Planned Cyclical Services * Fire Alarm Systems * Fire Alarm Activations * Fire Extinguishers * Wet and Dry Risers * Fire Hydrants * Sprinkler Systems * Emergency Lighting * Smoke Control and Ventilation Systems * Door Entry and Intercom Systems * Access Control Systems and Automated Gates/Barriers Reactive Optional Services Which may include for example: * 24/7/365 emergency call-out and repair service for Life-safety critical faults (e.g. fire alarm activation and failure, sprinkler valve locked, door-entry failure preventing resident access)

Lot Information

Lot 1

Renewal: The Contract is expected to commence on 01 August 2026 and will be for an initial period of three (3) years until 31 July 2029, with the option to extend, subject to satisfactory performance and in line with the Contract conditions, for up to a further two (2) years until 31 July 2031.

Planning Information

Interested suppliers are invited to participate in this market engagement exercise to provide feedback on the proposed scope, potential challenges, and opportunities for integration. This shall include an initial supplier briefing session held online by Teams on 30th July, 13:00pm – 14:30pm. Following this, a questionnaire shall be issued to interested suppliers to further understand the scope and supply market capacity and capability. To participate, please register your interest by submitting an ‘Expression of Interest’ form. All expressions of interest must be submitted through the Pro-Contract Housing Procurement Portal (https://procontract.due-north.com/), using reference DN781567. Please complete and upload the document attached to the portal ‘Expression of Interest Response — FSLSS’ by no later than 12.00 noon (GMT) on 28th July 2025. Please see the portal for the document. Should you experience any technical difficulties in using the Pro-Contract system, please contact the supplier support helpline on 03300050352. whg is committed to fair, transparent, and competitive procurement in accordance with the Procurement Act 2023. This notice does not constitute a commitment to procure but is intended to inform the development of our procurement strategy and shape our procurement process.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-055caa
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/060582-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

42 - Industrial machinery

50 - Repair and maintenance services

CPV Codes

31625200 - Fire-alarm systems

42961100 - Access control system

50413200 - Repair and maintenance services of firefighting equipment

50710000 - Repair and maintenance services of electrical and mechanical building installations

Notice Value(s)

Tender Value
£2,750,000 £1M-£10M
Lots Value
£2,750,000 £1M-£10M
Awards Value
£365,872 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
29 Jun 20263 months ago
Submission Deadline
16 Apr 2026Expired
Future Notice Date
Not specified
Award Date
23 Jun 20263 months ago
Contract Period
1 Aug 2026 - 31 Jul 2029 3-4 years
Recurrence
2031-03-18

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WALSALL HOUSING GROUP LIMITED
Additional Buyers

whg

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WALSALL
Postcode
WS1 1AB
Postcode Area
Walsall
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG38 Walsall
Delivery Location
TLG3 West Midlands
Local Authority
Walsall
Electoral Ward
St Matthew's
Westminster Constituency
Walsall and Bloxwich

Supplier Information

Number of Suppliers
1
Supplier Name

Baydale Control Systems Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...