Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

NEPO502 Office Educational and Catering Supplies

THE ASSOCIATION OF NORTH EAST COUNCILS LIMITED

This public procurement record has 6 releases in its history.

ContractAmendment

09 Sep 2026 at 12:09

UK10 - Contract Change Notice
Award

06 May 2026 at 10:17

UK7 - Contract Details Notice
Award

10 Apr 2026 at 15:16

UK6 - Contract Award Notice
TenderUpdate

30 Oct 2025 at 12:44

UK4 - Tender Notice
Tender

02 Oct 2025 at 11:53

UK4 - Tender Notice
Planning

10 Jul 2025 at 13:38

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Association of North East Councils Limited, trading as the North East Procurement Organisation, established a UK-wide multi-supplier framework for goods covering general office supplies, electronic office consumables, educational products, promotional print materials, catering disposables and light kitchen equipment. The framework is intended for use by NEPO member and associate authorities and contracting authorities across the UK, including central and local government, NHS bodies, emergency services, schools, social landlords and charities. Requirements include office stationery and machine consumables, school books and educational products, promotional print, disposable catering items, kitchenware, cooking utensils, plates, saucers and cutlery. Lot 4 supports bespoke promotional print requirements through call-off orders. The buyer is based in Gateshead.

The procurement was awarded through a single-stage open procedure and is now an active framework agreement with six completed lots. Awards were made on 9 April 2026 and contracts were signed on 22 April 2026, for the period 1 May 2026 to 30 April 2030. Each lot has an awarded gross value of £79.2 million. Lots 1 and 2 were awarded to Lyreco UK Limited and Banner Group Limited; Lot 3 to Harrow Business Services Limited and Lyreco; Lot 4 to Allwag Promotions, Banner, Harlow Printing trading as Harlow Solutions, Lyreco, Tiger Global and Harlow Consulting Services; Lot 5 to G M Packaging and Lyreco; and Lot 6 to Alliance Disposables and Pattersons (Bristol). Evaluation weighted price at 65%, quality at 25% and social value at 10%. Pattersons was removed from Lot 6 on 10 September 2026 after entering administration and being unable to perform.

This procurement demonstrates sustained UK-wide public-sector demand for broad catalogue supply, reliable fulfilment and flexible call-off arrangements across office, education, catering, kitchen and promotional products. Credible future competitors would need the product range, buying power, stock availability and distribution capacity to serve public bodies nationally, while supporting both direct awards and further competitions. The successful supplier mix shows a place for large distributors, specialist manufacturers, promotional-product businesses, educational suppliers, packaging firms and smaller enterprises, including those able to collaborate or subcontract. Strong performance would require dependable order processing, consistent product quality, resilient supply chains and the ability to maintain competitive capped pricing. Suppliers should also be able to evidence meaningful social value commitments and robust governance, compliance and contract-management arrangements.

How relevant is this notice?

Notice Information

Notice Title

NEPO502 Office Educational and Catering Supplies

Notice Description

The Association of North East Councils, trading as the North East Procurement Organisation ("NEPO"), is establishing a multi-supplier, multi-lot Framework Agreement for the provision of Office Supplies, Educational Supplies and Catering Disposables. The Framework will be accessible to Contracting Authorities throughout the United Kingdom. The Framework is intended to support a wide range of requirements and encompasses, but is not limited to, the following categories of goods: General Office Supplies Electronic Computer Consumables Educational Products Promotional Print Materials Catering Disposables Light Kitchen Equipment The Framework incorporates Social Value commitments and provides robust governance, compliance and contract management arrangements. It offers a multi-supplier solution that enables Contracting Authorities to employ flexible call-off and award procedures, supported by suitably experienced suppliers. A NEPO Core List has been developed in collaboration with NEPO Member Authorities and comprises high-demand items within the following Lots: Lot 1: General Office Supplies Lot 2: Electronic Computer Consumables Lot 3: Educational Products Lot 5: Catering Disposables Lot 6: Light Kitchen Equipment A future-proofing mechanism has been built into the Core List through annual reviews, ensuring it can be adapted to meet the evolving ordering requirements of Contracting Authorities. Items that are frequently purchased outside of the Core List (Non-Core items) will be assessed and may be incorporated into the NEPO Core List. Conversely, items currently on the Core List that are no longer regularly ordered will also be reviewed and may be removed from the Core List accordingly. Lot 4 - Promotional Print Materials has been structured to allow Contracting Authorities to specify their own bespoke requirements during call-off. The Lot has been awarded on the basis of a pricing structure in which suppliers submitted a percentage cost-plus margin applied to defined order-value thresholds. The successful suppliers have been appointed following completion of a single-stage Open Procedure in accordance with PA23 Regulations.

Lot Information

General Office Supplies. Electronic Office Consumables. Educational Products. Promotional Print Materials. Catering Disposables. Light Kitchen Equipment.

Planning Information

NEPO intend to hold a Market Engagement event* with interested suppliers via Microsoft Teams on 30/07/2025. This event will include a presentation and Q&A. Suppliers wishing to attend this event are required to register their interest via email to michelle.graham@nepo.org by 16:00 on 23/07/2025. *Attendance is optional and does not provide suppliers with an advantage in any future related procurement. Nor does it constitute as an intention to tender for any future related procurement. Please note the above information may be subject to change.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-055cf1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/085342-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK10 - Contract Change Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

30 - Office and computing machinery, equipment and supplies except furniture and software packages

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

CPV Codes

22111000 - School books

22112000 - Textbooks

30124000 - Parts and accessories of office machines

30125000 - Parts and accessories of photocopying apparatus

30192000 - Office supplies

39221100 - Kitchenware

39221180 - Cooking utensils

39221210 - Plates

39221230 - Saucers

39222000 - Catering supplies

39223000 - Spoons, forks

39294100 - Information and promotion products

Notice Value(s)

Tender Value
£65,000,000 £10M-£100M
Lots Value
£65,000,000 £10M-£100M
Awards Value
£66,000,000 £10M-£100M
Contracts Value
£145,200,000 £100M-£1B

Notice Dates

Publication Date
9 Sep 20263 weeks ago
Submission Deadline
27 Nov 2025Expired
Future Notice Date
Not specified
Award Date
9 Apr 20266 months ago
Contract Period
1 May 2026 - 30 Apr 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE ASSOCIATION OF NORTH EAST COUNCILS LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GATESHEAD
Postcode
NE8 3DF
Postcode Area
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
Not specified
Local Authority
Gateshead
Electoral Ward
Bridges
Westminster Constituency
Gateshead Central and Whickham

Supplier Information

Number of Suppliers
10
Supplier Names

Lyreco UK Limited

Banner Group Limited

Harrow Business Services

Allwag Promotions Ltd

Harlow Printing Limited

TIGER GLOBAL LIMITED

HARLOW CONSULTING SERVICES LIMITED

GM Packaging (UK) Ltd

Alliance Disposables Ltd

Pattersons (Bristol) Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...