Award

Supply and Maintenance of Multi Function Devices and Photocopiers to Education Authority (EA) Schools

THE EDUCATION AUTHORITY

This public procurement record has 5 releases in its history.

Award

05 Feb 2026 at 15:54

TenderUpdate

12 Jan 2026 at 10:19

TenderUpdate

15 Dec 2025 at 09:37

Tender

08 Dec 2025 at 15:30

Planning

10 Jul 2025 at 14:45

Summary of the contracting process

The Education Authority in Northern Ireland has concluded the procurement process titled "Supply and Maintenance of Multi Function Devices and Photocopiers to Education Authority (EA) Schools". This framework agreement, operating under the Northern Irish devolved regulations, was offered through an open procedure. The procurement, under planning since July 2025, moved through to award by February 2026. The contract covers key services such as IT services and printing, with an industry classification of "Printing and related services" and "IT services" across various schools in Northern Ireland, ranging from primary to post-primary levels. The award was announced on February 5, 2026, with a contract period from February 17, 2026, to February 16, 2030.

This tender provides substantial business growth opportunities, particularly for firms specialising in office equipment and IT services tailored for educational environments. Companies like SMEs and larger enterprises have successfully participated in this procurement. The framework agreement supports supplier diversity and allows for direct awards or mini-competitions, making it suitable for businesses looking to expand their service offerings and enhance their market presence in Northern Ireland's educational sector. Furthermore, it opens avenues for companies to engage in sustainable practices and social value initiatives, aligning business goals with broader community development efforts.

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Notice Title

Supply and Maintenance of Multi Function Devices and Photocopiers to Education Authority (EA) Schools

Notice Description

Supply and Maintenance of Multi Function Devices and Photocopiers to individual schools within Northern Ireland for a period of 4 years. A framework agreement let by the Northern Ireland Education Authority ("EA") that is open to the NI educational bodies as follows and at some point, during the life of the framework agreement these bodies may wish to utilise the agreement and should have access, at any point, with the permission of EA. https://www.education- ni.gov.uk/services/schools-plus Primary and Post Primary schools under the control of the EA. Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), Pre-Schools and Nurseries included within the EA's Pre-School Education Programme (PSEP).

Planning Information

Questionnaire submission followed by Supplier Engagement days via MS Teams.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-055d20
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/010619-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

72000000 - IT services: consulting, software development, Internet and support

79800000 - Printing and related services

79810000 - Printing services

Notice Value(s)

Tender Value
£19,500,000 £10M-£100M
Lots Value
£19,500,000 £10M-£100M
Awards Value
£19,500,000 £10M-£100M
Contracts Value
Not specified

Notice Dates

Publication Date
5 Feb 20262 weeks ago
Submission Deadline
19 Jan 2026Expired
Future Notice Date
1 Oct 2025Expired
Award Date
3 Feb 20262 weeks ago
Contract Period
17 Feb 2026 - 16 Feb 2030 4-5 years
Recurrence
2029-11-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
THE EDUCATION AUTHORITY
Additional Buyers

EDUCATION AUTHORITY

Contact Name
Not specified
Contact Email
ict.procure@eani.org.uk
Contact Phone
Not specified

Buyer Location

Locality
BELFAST
Postcode
BT1 2NQ
Post Town
Northern Ireland
Country
Northern Ireland

Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN Northern Ireland

Local Authority
Belfast
Electoral Ward
Duncairn
Westminster Constituency
Belfast North

Supplier Information

Number of Suppliers
5
Supplier Names

BURKE SYSTEMS & SOLUTIONS

CALVERT OFFICE EQUIPMENT

KONICA MINOLTA BUSINESS SOLUTIONS (UK

QLC SOLUTIONS

RICOH

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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