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Supply and Maintenance of Multi Function Devices and Photocopiers to Education Authority (EA) Schools

the Education Authority

This public procurement record has 6 releases in its history.

Award

19 Mar 2026 at 10:26

UK7 - Contract Details Notice
Award

05 Feb 2026 at 15:54

UK6 - Contract Award Notice
TenderUpdate

12 Jan 2026 at 10:19

UK4 - Tender Notice
TenderUpdate

15 Dec 2025 at 09:37

UK4 - Tender Notice
Tender

08 Dec 2025 at 15:30

UK4 - Tender Notice
Planning

10 Jul 2025 at 15:45

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

In March 2026, the Education Authority (EA) in Northern Ireland completed the procurement process for the supply and maintenance of Multi Function Devices and Photocopiers to schools. This contract spans four years and covers institutions under the EA's jurisdiction and other educational bodies that might choose to take part. Valued at £23.4 million gross, the procurement was conducted using an open procedure, culminating in the award phase. Key dates include the contract start on 1st March 2026 and its conclusion on 28th February 2030. This procurement falls under services in IT and printing, with compliance to Northern Irish devolved regulations.

This framework agreement presents significant growth opportunities for businesses specialising in IT services and printing solutions. Suppliers named in the awards include QLC Solutions Limited, Ricoh UK Limited, Konica Minolta Business Solutions (UK) Limited, Burke Systems & Solutions Limited, and Calvert Office Equipment Limited. Both small and medium-sized enterprises (SMEs) and large companies are encouraged to compete within this framework, highlighting a pathway for small businesses to collaborate with educational institutions and potentially widen their reach. The open procedure allows a broad scope for various businesses to bid, promoting diversity and innovation in supplying multi-function devices and related services to educational bodies across Northern Ireland.

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Notice Information

Notice Title

Supply and Maintenance of Multi Function Devices and Photocopiers to Education Authority (EA) Schools

Notice Description

The provision of Supply and Maintenance of Multi Function Devices and Photocopiers to individual schools within Northern Ireland for a period of 4 years. This framework agreement is let by the Northern Ireland Education Authority ("EA") and is open to the NI educational bodies as follows and at some point, during the life of the framework agreement these bodies may wish to utilise the agreement and should have access, at any point, with the permission of EA. https://www.education-ni.gov.uk/services/schools-plus Primary and Post Primary schools under the control of the EA. Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), Pre-Schools and Nurseries included within the EA's Pre-School Education Programme (PSEP).

Planning Information

Questionnaire submission followed by Supplier Engagement days via MS Teams.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-055d20
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/025003-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

79800000 - Printing and related services

79810000 - Printing services

Notice Value(s)

Tender Value
£19,500,000 £10M-£100M
Lots Value
£19,500,000 £10M-£100M
Awards Value
£19,500,000 £10M-£100M
Contracts Value
£19,500,000 £10M-£100M

Notice Dates

Publication Date
19 Mar 20265 months ago
Submission Deadline
19 Jan 2026Expired
Future Notice Date
1 Oct 2025Expired
Award Date
3 Feb 20266 months ago
Contract Period
1 Mar 2026 - 28 Feb 2030 4-5 years
Recurrence
2029-11-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
the Education Authority
Additional Buyers

Education Authority

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT1 2NQ
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN Northern Ireland
Local Authority
Belfast
Electoral Ward
Duncairn
Westminster Constituency
Belfast North

Supplier Information

Number of Suppliers
5
Supplier Names

BURKE SYSTEMS & SOLUTIONS LIMITED

CALVERT OFFICE EQUIPMENT LIMITED

Konica Minolta Business Solutions (UK) Limited

QLC SOLUTIONS LIMITED

RICOH UK LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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