Housing Solutions - Supply and installation of Kitchens and Bathrooms

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                "description": "Individual trustee information: First name Maureen Last name Hanson Nationality British Date of birth January 1948 Type Individual Category Director or individual with same responsibilities Resident country GB-ENG Registered address ST Nicholas House, Camberley, GU15 3TA, UK Individual trustee information: First name Mark Last name Hanson Nationality British Date of birth November 1974 Type Individual Category Director or individual with same responsibilities Resident country GB-ENG Registered address ST Nicholas House, Camberley, GU15 3TA, UK Individual trustee information: First name Matthew Last name Hanson Nationality British Date of birth April 1987 Type Individual Category Director or individual with same responsibilities Resident country GB-ENG Registered address ST Nicholas House, Camberley, GU15 3TA, UK"
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                "streetAddress": "Unit A Melville Court, Spilsby Road, Harold Hill",
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    "planning": {
        "noEngagementNoticeRationale": "The project team had anticipated this contracting opportunity to have been advertised in Dec-24 / Jan-25 before PA23 came in. Some initial pre-market engagement conversations took place with existing suppliers for fire and/or H&S related services and some provided feedback on intended approach + draft Service Specification and Pricing Matrix docs. The team therefore felt that no further value would be gleaned by postponing the procurement to undertake any additional pre-market engagement activities in order to produce Notice."
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    "tender": {
        "id": "KB2025",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
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        "title": "Housing Solutions - Supply and installation of Kitchens and Bathrooms",
        "description": "Scope and delivery of the work The work consists of replacement kitchens and bathrooms. A local and professional contractor has been sought to supply and fit these consistent with the specification attached and in the case of kitchen replacements, liaise with both Housing Solutions and the kitchen supplier to carry out joint design surveys. We currently install Howdens kitchens (Greenwich Range) and will most likely continue to fit these. However, an alternative pricing option has also been collected for non-Howdens Kitchens (see Appendix 6 - Commercial Response 1 & 2). We do not have a direct relationship with any kitchen manufacturer and expect successful supplier to negotiate their own prices with Howdens and another, being sure to allow for the supply in their basket rates. They will be expected to engage a Resident Liaison Officer (RLO) and will liaise directly with the residents regarding, surveys, installation dates, general updates, correspondents, access arrangements and any issues that arise before, during and after the works. Programme scale and duration We intend appointing for an initial contract period of 3 years with the option to extend for a further two years on a 1 + 1 basis. We estimate the value of the contract to be up to PS6.5m over the max term of the contract. Geographical distribution Housing Solutions was originally formed from transferred Local Authority homes in Maidenhead. These still form the majority of our homes, although there are post-1995 developments in Reading, High Wycombe, Slough, Bracknell, Farnborough, Wokingham, and other locations in Berkshire and Buckinghamshire. Each year, our programme will consist of approximately 200-500 homes across our estate (depending on each year's agreed budget). Around 70% of our stock are within the Maidenhead area, however as above there are some homes in other areas like Reading, Farnborough, Wokingham, Slough, Windsor, Bracknell. Programming Generally, we expect to leave programming of the work to the contractor. We may have a small number of high-priority cases needing to be done earlier, but in general we would give them our address list for each financial year (April to March) and they can determine their own programme to deliver it. We expect that once work on an individual property have commenced, they are completed within 10 working days for kitchens and 8 working days for bathrooms where practicable and these targets will form part of the KPI suite. The priority is to give the tenant clear timescales, which are met. We would expect essential services (kitchen sink, heating, electricity gas and water) to be restored at the end of each working day. CDM We will appoint the Quoin Consultancy as Principal Designer, the successful supplier will be appointed Principal Contractor. They will be expected to prepare the key documents and Quoin will check them against the regulations. Pricing Model Works will be priced on basket rates per the attached specification and pricing matrix with variation on M3NHF SOR Version 7.0. As above, there is also a requirement to put forward an additional 'alternative bid' that features another brand (not Howdens). Pricing: All relevant pricing is to be submitted via the Pricing Matrix (Appendix 6) as all-inclusive (meaning they must include all aspects required to supply and install full kitchens and bathrooms). To ensure a fair and like-for-like comparison; Tender prices are to be offered and agreed on the basis that pricing will be fixed for the first 2 years of the contract. Ordering and payment * Works will be issued on an individual order and variations must be approved in line with the variations process before they are actioned. Final invoiced amounts must be raised within 2 months of completion, to avoid a backlog of invoices. * Invoices will not be processed until all certification has been received (Uploaded into a portal or drop box) including, but not limited to electrical certification (installation & minor works), gas safety certificate, kitchen designs, customers selection surveys and customer satisfaction surveys. * You will also be expected to update our works portal (Connect) so the progress of all works can be monitored throughout the duration of the contract. Form of contract The form of contract will be the JCT Measured Term Contract (MTC2024) KPIs * Completed Works Programme * Install Timeframe * Resident Satisfaction * Using Agreed Pricing * Aftercare (Snagging) * Client Handover Pass Rate * Client Health & Safety * Documents & Compliance Certifications",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "39141400",
                        "description": "Fitted kitchens"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45421151",
                        "description": "Installation of fitted kitchens"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39144000",
                        "description": "Bathroom furniture"
                    },
                    {
                        "scheme": "CPV",
                        "id": "44410000",
                        "description": "Articles for the bathroom and kitchen"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45211310",
                        "description": "Bathrooms construction work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45211000",
                        "description": "Construction work for multi-dwelling buildings and individual houses"
                    }
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                "deliveryAddresses": [
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                        "region": "UKJ11",
                        "country": "GB",
                        "countryName": "United Kingdom"
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                    {
                        "region": "UKJ1",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 6500000,
            "amount": 5200000,
            "currency": "GBP"
        },
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        "procurementMethodDetails": "Open procedure",
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        "tenderPeriod": {
            "endDate": "2025-08-26T12:00:00+01:00"
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        "enquiryPeriod": {
            "endDate": "2025-08-15T12:00:00+01:00"
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        "awardPeriod": {
            "endDate": "2025-12-22T23:59:59+00:00"
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        "lots": [
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                "id": "1",
                "status": "complete",
                "value": {
                    "amountGross": 6500000,
                    "amount": 5200000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "40% weighting has been assigned across 10 x Quality Questions (See ITT Document & Appendix 4B for more information)",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "description": "60% weighting has been assigned across 6 x Price Categories (See ITT Document & Appendix 6 for more information)",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "The following Insurances will need to be in place in order for the contract to be awarded: Public Liability - PS10m Employers Liability - PS5m Professional Indemnity - PS1m Requirement to adhere to GDPR Regulations. Draft JCT contract has been provided in attachments (Appendix 11). Financial Capacity will be tested. Please see attached 'PSQ Economic & Financial Standing Mechanism' + 'PSQ Financial Standing Guide' for how this will be assessed."
                        },
                        {
                            "type": "technical",
                            "description": "The PSQ contains the following Conditions of Participation (Pass/Fail): 1) Minimum installation experience (5yrs) 2) Requirement for Contractor (and any Sub-Contractor) to deliver all services under contract inline with Housing Solutions' Approved Contractor Standards. 3) Integration with Housing Solutions' job management system (Connect) 4) Relevant experience and contract examples. 5) Requirement to be able to deliver services across HS estate (predominantly Maidenhead) with local office/depot and mobilise quickly. 6) Requirement to have a Safeguarding Policy in place for Children & Vulnerable Adults. 7) Requirement to provide assurance on continuity of supply/service from your critical supply-chain (providing at least one of the following: a Business Continuity / Disaster Recovery / Risk Management Plan). 8) Requirement CDM Regulations adherence & SSIP Membership. 9) Requirement for 3rd party accreditation - Gas Safe and NICEIC (or equivalent). 10) Requirement Bribery Act adherence. 11) Modern Slavery Act adherence. 12) Requirement to Pass Conflict of Interest checks & Sign PSQ."
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2029-03-31T23:59:59+01:00",
                    "maxExtentDate": "2031-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Initial term of 3 years with a option to extend for two further 12 month periods (Max term 5 years)."
                },
                "hasOptions": true,
                "options": {
                    "description": "Additional remedials, repairs, replacements may be found when on site. There is also an expectation that our DLO will take on approx 50% of overall K&B requirements. However, if their activity level falls below this, more spend is likely to go to the successful bidder/Contractor."
                }
            }
        ],
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                "url": "https://www.find-tender.service.gov.uk/Notice/039100-2025",
                "datePublished": "2025-07-10T22:46:02+01:00",
                "format": "text/html"
            }
        ],
        "riskDetails": "Budgets are approved on an annual basis, and replacement activity / spend could go up or down during the life of the contract. HS will aim to work closely with the successful bidder/Contractor + plan a year in advance. The DLO is anticipated to cover approx 50% of the overall K&B requirements. However, if their activity level falls below this, additional spend/activity is likely to go to the successful bidder/Contractor."
    },
    "language": "en",
    "bids": {
        "details": [
            {
                "id": "1",
                "status": "valid",
                "tenderers": [
                    {
                        "id": "GB-PPON-PBHJ-3267-ZRYY",
                        "name": "Kincraig Construction Ltd"
                    }
                ],
                "relatedLots": [
                    "1"
                ]
            },
            {
                "id": "2",
                "status": "valid",
                "tenderers": [
                    {
                        "id": "GB-PPON-PJRR-7678-ZPWD",
                        "name": "PiLon Ltd"
                    }
                ],
                "relatedLots": [
                    "1"
                ]
            },
            {
                "id": "3",
                "status": "valid",
                "tenderers": [
                    {
                        "id": "GB-PPON-PMZG-7678-VCML",
                        "name": "PFL Electrical Ltd"
                    }
                ],
                "relatedLots": [
                    "1"
                ]
            },
            {
                "id": "4",
                "status": "valid",
                "tenderers": [
                    {
                        "id": "GB-PPON-PPJM-5577-BCVN",
                        "name": "Eric Group Ltd"
                    }
                ],
                "relatedLots": [
                    "1"
                ]
            },
            {
                "id": "5",
                "status": "valid",
                "tenderers": [
                    {
                        "id": "GB-PPON-PVVC-9833-HHJZ",
                        "name": "D R Jones Yeovil Ltd"
                    }
                ],
                "relatedLots": [
                    "1"
                ]
            },
            {
                "id": "6",
                "status": "valid",
                "tenderers": [
                    {
                        "id": "GB-PPON-PZLL-6191-RJMD",
                        "name": "Ash Contracting Ltd"
                    }
                ],
                "relatedLots": [
                    "1"
                ]
            },
            {
                "id": "7",
                "status": "valid",
                "tenderers": [
                    {
                        "id": "GB-PPON-PPGV-7628-XQNM",
                        "name": "R.Benson Property Maintenance Ltd"
                    }
                ],
                "relatedLots": [
                    "1"
                ]
            },
            {
                "id": "8",
                "status": "valid",
                "tenderers": [
                    {
                        "id": "GB-PPON-PZRY-6721-ZWXT",
                        "name": "Hankinson Whittle Ltd"
                    }
                ],
                "relatedLots": [
                    "1"
                ]
            },
            {
                "id": "9",
                "status": "valid",
                "tenderers": [
                    {
                        "id": "GB-PPON-PGVT-5685-MMWD",
                        "name": "Mullen Property Services Ltd"
                    }
                ],
                "relatedLots": [
                    "1"
                ]
            },
            {
                "id": "10",
                "status": "valid",
                "tenderers": [
                    {
                        "id": "GB-PPON-PZDN-9888-RDRM",
                        "name": "Topcoat Construction Limited T/A TCL Group"
                    }
                ],
                "relatedLots": [
                    "1"
                ]
            }
        ],
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 14,
                "relatedLot": "1"
            },
            {
                "id": "2",
                "measure": "finalStageBids",
                "value": 10,
                "relatedLot": "1"
            },
            {
                "id": "3",
                "measure": "smeFinalStageBids",
                "value": 6,
                "relatedLot": "1"
            },
            {
                "id": "4",
                "measure": "vcseFinalStageBids",
                "value": 0,
                "relatedLot": "1"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "title": "Housing Solutions - Supply and installation of Kitchens and Bathrooms",
            "status": "pending",
            "date": "2025-12-19T00:00:00+00:00",
            "value": {
                "amountGross": 6500000,
                "amount": 5200000,
                "currency": "GBP"
            },
            "mainProcurementCategory": "works",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-PPON-PBHJ-3267-ZRYY",
                    "name": "Kincraig Construction Ltd"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "39141400",
                            "description": "Fitted kitchens"
                        },
                        {
                            "scheme": "CPV",
                            "id": "45421151",
                            "description": "Installation of fitted kitchens"
                        },
                        {
                            "scheme": "CPV",
                            "id": "39144000",
                            "description": "Bathroom furniture"
                        },
                        {
                            "scheme": "CPV",
                            "id": "44410000",
                            "description": "Articles for the bathroom and kitchen"
                        },
                        {
                            "scheme": "CPV",
                            "id": "45211310",
                            "description": "Bathrooms construction work"
                        },
                        {
                            "scheme": "CPV",
                            "id": "45211000",
                            "description": "Construction work for multi-dwelling buildings and individual houses"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKJ",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "standstillPeriod": {
                "endDate": "2026-01-05T23:59:59+00:00"
            },
            "contractPeriod": {
                "startDate": "2026-04-01T00:00:00+01:00",
                "endDate": "2029-03-31T23:59:59+01:00",
                "maxExtentDate": "2031-03-31T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "The initial term is expected to be 3 years with an option to extend for a further 2 x 12 month periods (5 years max term)"
            },
            "hasOptions": true,
            "options": {
                "description": "1) Pricing was collected on a Howdens and Non-Howdens Kitchen basis. As the successful tenderer scored the highest in both scenarios, HS reserves the right to use both pricing options in contract and will explore these options throughout the term of the contract. 2) All kitchen and bathroom replacement works should fall within the scope of this contract. Additionally, there may be instances where the appointed contractor may also deliver additional installation services to cover void properties as and when required (which are at this time an unknown variable). 3) In order to calculate the estimated contract value across the maximum term of 5yrs, we initially took a forecast from our 5yr business plan which indicated around PS13m of spend required for all activities over the desired term, with Director intentions confirmed as allocating half to in-house provision via our DLO. This produced a max term contract value of PS6,500,000 (inclusive of VAT). Whilst this is our current intention, it is subject to successful recruitment exercises and achieving an increase in our DLO resource (otherwise, contract spend is likely to increase to accommodate more replacements)."
            },
            "relatedLots": [
                "1"
            ],
            "subcontracting": {
                "subcontracts": [
                    {
                        "id": "1",
                        "mainContractors": [
                            {
                                "id": "GB-PPON-PBHJ-3267-ZRYY",
                                "name": "Kincraig Construction Ltd"
                            }
                        ],
                        "description": "Ockley Plumbing Limited, St Nicholas House, 4-6 Portesbery Road, Camberley, Surrey, GU15 3TA - associated by Directors with Kincraig. b) Company number 00934764. Share code pccwLrBk. c) Works in connection with gas and plumbing, Gas Safe certification. Reel Installations Limited - 4 Avocet Crescent, College Town, Sandhurst, Berkshire, England, GU47 0XN, b) Company number 12019929. c) Works in connection with Electrical/NICEIC certification."
                    }
                ]
            },
            "documents": [
                {
                    "id": "085137-2025",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/085137-2025",
                    "datePublished": "2025-12-19T16:57:28Z",
                    "format": "text/html"
                }
            ],
            "assessmentSummariesDateSent": "2025-12-19T00:00:00+00:00",
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2026-01-30T23:59:59+00:00",
                    "status": "scheduled"
                }
            ]
        }
    ]
}