Collection and Disposal of ICT and Electrical Equipment

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-055d5a-2025-10-29T17:16:40Z",
    "date": "2025-10-29T17:16:40Z",
    "ocid": "ocds-h6vhtk-055d5a",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PPHJ-6982-JPXY",
            "name": "Education Authority",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PPHJ-6982-JPXY"
            },
            "address": {
                "streetAddress": "40 Academy Street",
                "locality": "Belfast",
                "postalCode": "BT1 2NQ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "email": "facilities.procure@eani.org.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthorityCentralGovernment",
                        "description": "Public authority - central government"
                    },
                    {
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "id": "GB-NIR",
                        "description": "Northern Irish devolved regulations apply"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PPHJ-6982-JPXY",
        "name": "Education Authority"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Education Authority Northern Ireland (EANI) is currently preparing to initiate a procurement process to award a framework for the Collection and Disposal of ICT and Electrical Equipment for the Education Authority throughout Northern Ireland. EANI wishes to engage with the market at this stage to establish the level of market interest and to gather information that will be beneficial in the retendering process. Suppliers who wish to participate in the market engagement exercise should complete the pre-market engagement questionnaire. Further information including the questionnaire can be downloaded from CfT Documents of CfT 6035830 The questionnaire must be completed and submitted no later than 3 pm on the closing date detailed. There are no formal documents to be completed other than the questionnaire. Any information gathered will NOT be considered in any future tender evaluation exercise. Participation or non-participation in this pre-procurement market engagement shall not prevent any supplier/provider from participating in a potential procurement process nor is it intended that any information supplied shall place any supplier/ provider at an advantage in any forthcoming procurement process. For the avoidance of doubt, this stage of the project is not part of a formal procurement process and there is no commitment, at this stage to carrying out such a process.",
                "dueDate": "2025-08-01T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "039144-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/039144-2025",
                "datePublished": "2025-07-11T10:06:08+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "FMM-25-003",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Collection and Disposal of ICT and Electrical Equipment",
        "description": "This Framework Agreement will be established on behalf of EA, Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), and Controlled Youth Centres (https:// www.education-ni.gov.uk/services/schools-plus), Further Education Colleges in NI (https://www.nidirect.gov.uk/contacts/further-educationfe-colleges), Grant Controlled Integrated Education Schools in NI (https:// www.ni cie.org/parents/ school -finder/), Independent Schools in NI (https://www.isc.co.uk/ schools/northernireland/), Libraries NI (https:// www.librariesni.org.uk/ Libraries/), EA Teachers' and Educational Centres, Council for the Curriculum, Examination and Assessment NI (CCEA), Armagh Observatory and Planetarium, Middletown Centre for Autism, Controlled Schools Support Council (CSSC), Northern Ireland Council for Integrated Education (NICIE) who may also use this Framework",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90500000",
                        "description": "Refuse and waste related services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90510000",
                        "description": "Refuse disposal and treatment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90511000",
                        "description": "Refuse collection services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90514000",
                        "description": "Refuse recycling services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "42914000",
                        "description": "Recycling equipment"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90500000",
                        "description": "Refuse and waste related services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90510000",
                        "description": "Refuse disposal and treatment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90511000",
                        "description": "Refuse collection services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90514000",
                        "description": "Refuse recycling services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "42914000",
                        "description": "Recycling equipment"
                    }
                ],
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90500000",
                        "description": "Refuse and waste related services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90510000",
                        "description": "Refuse disposal and treatment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90511000",
                        "description": "Refuse collection services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90514000",
                        "description": "Refuse recycling services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "42914000",
                        "description": "Recycling equipment"
                    }
                ],
                "relatedLot": "3"
            }
        ],
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2026-03-01T00:00:00+00:00",
                    "endDate": "2030-02-28T23:59:59+00:00",
                    "maxExtentDate": "2030-02-28T23:59:59+00:00"
                },
                "hasRenewal": true,
                "status": "active",
                "title": "Lot 1",
                "description": "Data Bearing Equipment",
                "value": {
                    "amountGross": 150000,
                    "amount": 126667,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "cost",
                            "name": "Award Criteria - Price",
                            "description": "The evaluation of this tender will be based on the assessment of Mandatory Requirements (Pass/Fail) and Verification of same and the prices submitted within the document FMM-25-003 Pricing Schedule to achieve the MAT bid for each Lot.",
                            "numbers": [
                                {
                                    "number": 100,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "hasOptions": true,
                "options": {
                    "description": "The Buyer reserves the right to run Secondary Competitions within all Lots as detailed within the tender documents."
                }
            },
            {
                "id": "2",
                "title": "Lot 2",
                "description": "Non Data Bearing Electrical Equipment",
                "status": "active",
                "value": {
                    "amountGross": 150000,
                    "amount": 126667,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "cost",
                            "name": "Award Criteria - Price",
                            "description": "The evaluation of this tender will be based on the assessment of Mandatory Requirements (Pass/Fail) and Verification of same and the prices submitted within the document FMM-25-003 Pricing Schedule to achieve the MAT bid for each Lot.",
                            "numbers": [
                                {
                                    "number": 100,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-03-01T00:00:00+00:00",
                    "endDate": "2030-02-28T23:59:59+00:00"
                },
                "hasOptions": true,
                "options": {
                    "description": "The Buyer reserves the right to run Secondary Competitions within all Lots as detailed within the tender documents."
                }
            },
            {
                "id": "3",
                "title": "Lot 3",
                "description": "Refrigeration and White Goods",
                "status": "active",
                "value": {
                    "amountGross": 150000,
                    "amount": 126667,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "cost",
                            "name": "Award Criteria - Price",
                            "description": "The evaluation of this tender will be based on the assessment of Mandatory Requirements (Pass/Fail) and Verification of same and the prices submitted within the document FMM-25-003 Pricing Schedule to achieve the MAT bid for each Lot.",
                            "numbers": [
                                {
                                    "number": 100,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-03-01T00:00:00+00:00",
                    "endDate": "2030-02-28T23:59:59+00:00"
                },
                "hasOptions": true,
                "options": {
                    "description": "The Buyer reserves the right to run Secondary Competitions within all Lots as detailed within the tender documents."
                }
            }
        ],
        "status": "active",
        "value": {
            "amountGross": 450000,
            "amount": 380000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "method": "withAndWithoutReopeningCompetition",
                "type": "closed",
                "description": "As per tender documentation"
            }
        },
        "submissionMethodDetails": "https://etendersni.gov.uk/epps/cft/prepareViewCfTWS.do?resourceId=6228882",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-11-28T15:00:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-11-19T15:00:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-01-19T23:59:59+00:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "069553-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/069553-2025",
                "datePublished": "2025-10-29T17:16:40Z",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2029-10-31T23:59:59+00:00"
                }
            ]
        },
        "riskDetails": "The Buyer reserves the right to modify the Framework without a new procurement process in certain circumstances due to the materialisation of a known/unknown risk. Some risks to the contract performance have been identified below and included within document 04 Specification of Requirements: Increase/decrease in the number of schools / locations / collections Increase/decrease in the demand to use the Framework General increases/decreases in all costs such as equipment, insurances, labour rates etc. Unforeseen/unplanned events (for e.g., new schools which are an amalgamation of existing schools that were previously identified by EA as being eligible to utilise this Framework) Legislative changes and/or advances in technology that impact the requirements of the Framework Environmental considerations and/or changes in EA environmental policy that impact the requirements for this type of Service There is no guarantee of uptake or demand, or the subsequent value of orders under this Framework, therefore the Buyer makes no commitment on the frequency or value of orders during the Framework term."
    },
    "language": "en"
}