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Supply of One x 17-seater Minibus

City & County of Swansea

This public procurement record has 3 releases in its history.

ContractTermination

06 Aug 2026 at 12:14

UK11 - Contract Termination Notice
Award

13 Oct 2025 at 17:00

UK7 - Contract Details Notice
Tender

11 Jul 2025 at 11:13

UK4 - Tender Notice
Summary of the contracting process

The City & County of Swansea procured one 17-seater minibus for Tirdeunaw School. The requirement covers supplying the vehicle, with an initial purchase followed by leasing through Treasury Management. This is a goods procurement for a school transport vehicle, classified under CPV 34114400 (minibuses). Delivery is required in Swansea. The buyer is the City & County of Swansea, a Welsh public authority. The requirement was presented as a single package rather than separate vehicle, service or support lots. Businesses relevant to this opportunity are vehicle manufacturers, franchised dealers, specialist commercial vehicle suppliers and leasing or fleet providers able to supply a 17-seater minibus for school use. The procurement concerns the vehicle supply itself, rather than a wider passenger transport operation or ongoing bus service.

This procurement has been awarded to HAWKSTONE FARLEY GROUP LTD, and the tender is complete. It used a below-threshold open competition. The contract was signed on 28 July 2025. The contract value was £37,176 excluding VAT, or £44,611.20 including VAT. Its stated contract period ran from 30 July to 30 August 2025. The tender deadline was 21 July 2025 at 12:00, and the enquiry deadline was 17 July 2025 at 12:00. The single lot was evaluated on price at 80%, delivery quality at 15% and warranty quality at 5%. The contract was terminated on 6 August 2026 with the reason recorded as completed. Implementation ended on 8 May 2026, with a final value of £28,759 excluding VAT, or £34,510.77 including VAT.

For a future requirement of this kind, credible competitors would need to supply a compliant 17-seater minibus and demonstrate dependable delivery arrangements for a school customer. The evaluation shows that price was the dominant consideration, but delivery performance and warranty provision also affected the result, so suppliers would need a competitive whole-life offer rather than vehicle pricing alone. Relevant businesses include minibus manufacturers, authorised dealers, commercial vehicle specialists and fleet or leasing providers able to support an initial purchase followed by leasing through Treasury Management. The buyer marked the opportunity as suitable for SMEs, indicating that smaller established vehicle suppliers could compete where they can provide the required vehicle, warranty backing and delivery capability. The awarded supplier was an SME.

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Notice Information

Notice Title

Supply of One x 17-seater Minibus

Notice Description

Supply of 17-seater minibus for Tirdeunaw School. Initial purchase with subsequent leasing via Treasury Management

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-055d76
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/074660-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK11 - Contract Termination Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

CPV Codes

34114400 - Minibuses

Notice Value(s)

Tender Value
£37,000 Under £100K
Lots Value
£37,000 Under £100K
Awards Value
Not specified
Contracts Value
£37,176 Under £100K

Notice Dates

Publication Date
6 Aug 20262 weeks ago
Submission Deadline
21 Jul 2025Expired
Future Notice Date
Not specified
Award Date
28 Jul 20251 years ago
Contract Period
30 Jul 2025 - 30 Aug 2025 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Terminated

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
City & County of Swansea
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWANSEA
Postcode
SA1 3SN
Postcode Area
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL43 Swansea
Delivery Location
TLL18 Swansea
Local Authority
Swansea
Electoral Ward
Waterfront
Westminster Constituency
Swansea West

Supplier Information

Number of Suppliers
1
Supplier Name

HAWKSTONE FARLEY GROUP LTD

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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