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Period Dignity Products Framework

Carmarthenshire County Council

This public procurement record has 4 releases in its history.

Award

17 Nov 2025 at 10:34

UK7 - Contract Details Notice
Award

31 Oct 2025 at 13:02

UK6 - Contract Award Notice
Tender

19 Sep 2025 at 16:09

UK4 - Tender Notice
Planning

11 Jul 2025 at 15:41

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Carmarthenshire County Council has recently concluded the procurement process for the "Period Dignity Products Framework" to support its Period Dignity Programme, aimed at providing free period products to schools and the community within Carmarthenshire, Wales. This open procurement method, adhering to Welsh devolved regulations, has resulted in a framework agreement without reopening competition. The framework, covering the supply and distribution of period products and a home pack delivery service for secondary schools, is scheduled from 12th November 2025 to 11th November 2026, with possible extensions contingent on Welsh Government funding. Newhall Janitorial Ltd and Eco Hygiene Care Ltd have been awarded the contracts for Lot 1 and Lot 2, respectively, to deliver personal care products in the UKL14 region.

This procurement presents robust opportunities for small and medium enterprises specialising in personal care products, particularly those with the capability to manage logistics efficiently and expand into public sector contracts. Businesses involved in the supply chain of personal care products, logistics, and distribution service providers would find this framework advantageous for business growth. The option for annual extensions and potential inclusion of additional goods or services as per the Procurement Act 2023 further opens avenues for market presence and service diversification within the scope of period dignity products.

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Notice Information

Notice Title

Period Dignity Products Framework

Notice Description

THIS IS NOT A TENDER OPPORTUNITY Carmarthenshire County Council have established a framework to deliver its Period Dignity Programme to communities and schools across the region. The Period Dignity programme aims to ensure there is a dignified way of accessing free of charge period products for those who menstruate within education and those from low-income households in Carmarthenshire local authority area in the most practical and dignified way possible. The framework will cover the supply and distribution of period products for community and school settings. It will also cover a Period Dignity Home Pack service within secondary schools. This procurement is subject to funding provided by the Welsh Government. Accordingly, there is a risk that the value of the grant may increase, decrease, or be withdrawn entirely on an annual basis. Any potential extension to the contract will be reviewed annually, subject to the continued availability of funding. In accordance with Schedule 8 of the Procurement Act 2023, this contract may be modified to provide for the supply of additional goods or services based on agreed tendered prices.

Lot Information

Supply and Distribution of Period Products

The Council wishes to commission a Supplier/s to supply and deliver Period Dignity products to its 12 secondary schools. For Lot 1 (Supply and Distribution of Period Products), the Contract shall commence on 1 April 2026 ('the Commencement Date'). The first drawdown under this Contract shall be required during the first week of May 2026.

Options: The Council may ask the Supplier for additional products, which have not been listed in this Specification but are within the scope of Period Dignity products. These products may be subject to additional charges and are offered at the Supplier's discretion but within the original scope of the contract. In addition, the Council will require ad-hoc top-up orders at various locations during the Contract.

Renewal: The Framework Agreement shall be for a period of up to 4 years in 12 month increments subject to available funding / budget, satisfactory performance, and agreement by all parties. Please note, the option to extend this Framework Agreement is purely speculative with no guarantees and is entirely dependent on issues beyond the Council's control.

Home Packs Delivery Service

The Council is seeking a supplier to provide a secure online platform which will allow the parent and/or guardian (on behalf of the young person) to be able to select the items they require and have it delivered discreetly to their home. For Lot 2 (Home Packs Delivery Service), the Contract shall commence on 14 November 2025 ('the Commencement Date'). The platform shall be fully ready for issuance to secondary schools by the first week of January 2026.

Options: The Council may ask the Supplier for additional products, which have not been listed in this Specification but are within the scope of Period Dignity products. These products may be subject to additional charges and are offered at the Supplier's discretion but within the original scope of the contract. In addition, the Council will require ad-hoc top-up orders at various locations during the Contract.

Renewal: The Framework Agreement shall be for a period of up to 4 years in 12 month increments subject to available funding / budget, satisfactory performance, and agreement by all parties. Please note, the option to extend this Framework Agreement is purely speculative with no guarantees and is entirely dependent on issues beyond the Council's control.

Planning Information

The purpose of this early market engagement exercise is to - 1. Inform potential providers about this upcoming opportunity 2. Shape and improve product and service specification 3. Gauge supplier interest 4. Understand market 5. Promote innovation We would like to invite interested parties to email Bureau at bureau@carmarthenshire.gov.uk for further information.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-055de6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/074288-2025
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

33 - Medical equipments, pharmaceuticals and personal care products

CPV Codes

33700000 - Personal care products

Notice Value(s)

Tender Value
£560,000 £500K-£1M
Lots Value
£560,000 £500K-£1M
Awards Value
£560,000 £500K-£1M
Contracts Value
£560,000 £500K-£1M

Notice Dates

Publication Date
17 Nov 20259 months ago
Submission Deadline
21 Oct 2025Expired
Future Notice Date
1 Sep 2025Expired
Award Date
31 Oct 202510 months ago
Contract Period
12 Nov 2025 - 11 Nov 2026 6-12 months
Recurrence
2025-11-12

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Carmarthenshire County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARMARTHEN
Postcode
SA31 1JP
Postcode Area
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL42 South West Wales
Delivery Location
TLL14 South West Wales
Local Authority
Carmarthenshire
Electoral Ward
Carmarthen Town North and South
Westminster Constituency
Caerfyrddin

Supplier Information

Number of Suppliers
2
Supplier Names

Eco Hygiene Care Ltd

Newhall Janitorial Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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