Notice Information

  • Notice Title

    E-Tendering Portal

  • Notice Description

    Manchester City Council is conducting a Preliminary Market Engagement exercise to assess the capabilities of the e-Tendering solutions marketplace. The Council is seeking a digital platform to manage the full tender and quotes lifecycle, from planning and publishing notices to bid evaluation and contract award. This exercise will help the Council gather insights in advance of a potential future procurement. Please note that this is not a call for competition, and the Council reserves the right not to proceed to procurement. Please note start and end dates of any future contract are only illustrative at this present time. The solution must: * Be compliant with UK procurement regulations. * Support transparency, auditability, and accessibility. * Integrate with internal systems and external systems (e.g., Find a Tender, Contracts Finder). * Offer user-friendly interfaces for both buyers and suppliers. * Support the full range of public procurement options available to contracting authorities, including functionality for: - Quotes exercises for low-value procurements - Open procedure procurements - Competitive flexible procedure procurements, with flexibility for the stages involved - Frameworks, open frameworks, dynamic markets - Direct Awards - Provider Selection Regime procurements (Direct Award A, Direct Award B, Direct Award C, Most Suitable Provider, Competitive processes) - Legacy arrangements under Public Contracts Regulations (e.g. call-offs under a framework agreement let under Public Contracts Regulations 2015 The purpose of this engagement is to: * Understand the current capabilities of e-Tendering solutions. * Assess how suppliers meet the requirements of the Procurement Act 2023 and Provider Selection Regime and related regulations. * Explore innovations and best practices in digital tendering. * Inform the development of a potential specification and procurement strategy. Key Features of Interest Suppliers are encouraged to describe or demonstrate their capabilities in the following areas. These features reflect the Council's priorities for a modern, compliant, and user-friendly e-Tendering solution: 1. Tender Lifecycle Management * Ability to manage the full procurement process from project planning, market engagement, and tender publication through to evaluation, award, and contract initiation. * Support for multiple procurement routes (open, restricted, competitive dialogue, etc.). * Workflow automation and task tracking for procurement teams. 2. Supplier Portal * Secure, self-service portal for suppliers to register, view opportunities, download documents, submit clarifications, and upload responses. * Support for supplier onboarding, profile management, and alerts for new opportunities. * Multi-language support and mobile-friendly access. 3. Notice Publication * Automated generation and publication of notices to Find a Tender, Contracts Finder, and other relevant platforms. * Templates and validation tools to ensure notices meet regulatory requirements. * Scheduling and version control for notice updates. 4. Evaluation Tools * Configurable scoring matrices, weighted criteria, and moderation workflows. * Role-based access for evaluators and audit trails of all scoring activity. * Support for qualitative and quantitative evaluation, including consensus scoring. 5. Accessibility & Compliance * Full compliance with WCAG 2.2 AA accessibility standards. * GDPR-compliant data handling and user consent management. * Alignment with the Procurement Act 2023, including transparency and auditability features. 6. Integration * APIs or connectors for integration with internal systems such as: - Finance and ERP systems (e.g., Oracle, SAP, Civica). - Contract management platforms. - Document management systems (e.g., SharePoint). - Single sign-on (SSO) and user provisioning via Active Directory or similar. 7. Reporting & Dashboards * Real-time dashboards for procurement activity, supplier engagement, and compliance tracking. * Customisable reports for internal and external stakeholders. * Exportable data for audit, FOI, and performance monitoring purposes.

  • Planning Information

    Interested suppliers are invited to participate by completing a short questionnaire. This will be used for information-gathering purposes only and will help the Council understand current market offerings and innovations. How to Participate • Please complete the Preliminary Market Engagement Questionnaire using the following Microsoft Forms link: https://forms.office.com/Pages/ResponsePage.aspx?id=Xn3OsM2B-0eU9ydsYmt7CcZ7kRSyjvhOnZQe3JibPo1UOU9KMUdSTkEyTEZWQlZSOU5JWVVaS1hPRC4u • If you have any questions or would like to provide additional information, please contact: procurement@manchester.gov.uk Suppliers may also indicate their interest in providing a demonstration of their solution. If the Council decides to proceed with demonstrations, interested suppliers will be contacted with further details.

Notice Details

  • Notice Details

    Open Contracting ID

    ocds-h6vhtk-055e18

    Publication Source

    Find A Tender Service

    Latest Notice

    https://www.find-tender.service.gov.uk/Notice/039452-2025

    Current Stage

    Planning

    All Stages

    Planning


    Notice Type

    UK2 - Preliminary Market Engagement Notice

    Procurement Type

    Framework

    Procurement Category

    Services

    Procurement Method

    Not Specified

    Procurement Method Details

    Not specified

    Tender Suitability

    Not specified

    Awardee Scale

    Not specified

  • Common Procurement Vocabulary (CPV)

    CPV Divisions

    48 - Software package and information systems

    72 - IT services: consulting, software development, Internet and support


    CPV Codes

    48000000 - Software package and information systems

    72200000 - Software programming and consultancy services

  • Notice Value(s)

    Tender Value

    Not specified

    Lots Value

    Not specified

    Awards Value

    Not specified

    Contracts Value

    Not specified

  • Notice Dates

    Publication Date

    14 Jul 20252 months ago

    Submission Deadline

    Not specified

    Future Notice Date

    31 Mar 20266 months to go

    Award Date

    Not specified

    Contract Period

    28 Feb 2027 - 28 Feb 2030 3-4 years

    Recurrence

    Not specified

  • Notice Status

    Tender Status

    Planning

    Lots Status

    Planning

    Awards Status

    Not Specified

    Contracts Status

    Not Specified

Buyer & Supplier

  • Contracting Authority (Buyer)

    Main Buyer

    MANCHESTER CITY COUNCIL

    Contact Name

    Not specified

    Contact Email

    procurement@manchester.gov.uk

    Contact Phone

    Not specified

    Buyer Location

    Locality

    MANCHESTER

    Postcode

    M60 2LA

    Post Town

    Manchester

    Country

    England


    Major Region (ITL 1)

    TLD North West (England)

    Basic Region (ITL 2)

    TLD3 Greater Manchester

    Small Region (ITL 3)

    TLD33 Manchester

    Delivery Location

    TLD33 Manchester


    Local Authority

    Manchester

    Electoral Ward

    Piccadilly

    Westminster Constituency

    Manchester Central


Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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