Tender

All Saints Catholic School ~ Cleaning Tender

ALL SAINTS CATHOLIC SCHOOL

This public procurement record has 1 release in its history.

Tender

14 Jul 2025 at 11:06

UK4 - Tender Notice
Summary of the contracting process

All Saints Catholic School in Dagenham, Essex, is currently in the tender stage of its procurement process for school cleaning services. The procurement, titled "All Saints Catholic School ~ Cleaning Tender," falls under the industry category of school cleaning services (CPV code: 90919300) and is being conducted as a competitive flexible procedure in accordance with the Procurement Act 2023. The tender process, which aims to select up to five suppliers for participation, is set to close for submissions on 17 October 2025. The contract, with an estimated annual value of £225,000, is scheduled to commence on 1 January 2026 and run for three years, with a potential extension of up to two additional years upon agreement. Businesses can submit their tenders online, as electronic submission is allowed and further details can be accessed on the Delta eSourcing portal.

This tender offers significant opportunities for businesses specialising in cleaning services, especially those with experience in the educational sector. The project presents a chance for suppliers to collaborate with a well-regarded educational institution, renowned for its high academic and extracurricular standards. Companies that can offer innovation, utilise advanced cleaning technology, and adhere to BICSc standards will be well-positioned to provide the high-quality service desired by All Saints Catholic School. This opening is particularly suitable for small and medium-sized enterprises that can commit to maintaining consistent cleanliness, improve operational efficiency, and proactively manage the cleaning contract. Successful suppliers can establish themselves as key partners in creating a pleasant and conducive environment for the school's 1,100 pupils and 100 staff, potentially leading to further opportunities within the public education sector.

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Notice Information

Notice Title

All Saints Catholic School ~ Cleaning Tender

Notice Description

The successful Supplier will be required to provide cleaning services for All Saints Catholic School (Terling Road, Wood Lane, Dagenham, RM8 1JT). This procurement is being conducted under a competitive flexible procedure in accordance with the Procurement Act 2023. Following the initial selection stage, the Contracting Authority intends to invite up to five suppliers to participate in the tender stage. Selection will be based on the criteria set out in the tender documents and will be applied in a transparent and non-discriminatory manner. Suppliers must meet the minimum conditions of participation in order to progress to the tender stage. Contract value is likely to be around PS225,000 per annum Opportunity Overview: All Saints Catholic School is an 11-18 Catholic comprehensive located in Dagenham in the Diocese of Brentwood. The school has been recognised not only for its outstanding academic success (rated outstanding at a recent Ofsted) but also for other aspects e.g. they have recently achieved the Gold Artsmark Award, Gold Equalities Award, Gold Mental Health Award, Flagship School for Inclusion Award. The school is presenting an exciting opportunity to partner with a Supplier who is able to deliver their vision of cleaning management to their circa 1100pupils and 100 staff. This tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the schools' facilities. The high-quality service levels proposed should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff. The school project stakeholder's aims are as follows: * Consistency of cleanliness across the school * Quality of local supervision (auditing/ training/ communication/ recruitment) * Improving communication between the service provider and school stakeholders * Upgrade of machinery and technology and review of chemicals * Disciplined reporting and adherence to the meeting cycle to assure that reactive and proactive works are prioritised and completed * Development true sense of partnership with the successful service provider The basis and rationale that the Client requires the successful Supplier to operate to at all times is being able to provide a school cleaning service that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification. The contract being tendered is for three years in duration from 1 January 2026 until end December 2028 with the option to extend upon agreement with the Client, for a further two-year period (awarded in singular years). The contract will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis, however the successful supplier will be expected to return any hours not worked to the trust. It should be noted that the successful Supplier will be expected to bring to the contract: innovation; technology; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. The client expects genuine rigour in developing both the relationship and meeting cycle with key stakeholders. Current Cleaning Arrangements: There is an existing onsite supervisor who assures deliver of a post school cleaning team of seventeen cleaners who currently work around 250 hours per week For more information about this opportunity, please visit the Delta eSourcing portal at: https://litmustms.co.uk/tenders/UK-UK-Essex:-School-cleaning-services./R7696946D4 To respond to this opportunity, please click here: https://litmustms.co.uk/respond/R7696946D4

Lot Information

Lot 1

Renewal: The contract being tendered is for three years in duration from 1 January 2026 until end December 2028 with the option to extend upon agreement with the Client, for a further two-year period (awarded in singular years).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-055e65
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/039568-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£900,000 £500K-£1M
Lots Value
£900,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Jul 20257 months ago
Submission Deadline
17 Oct 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jan 2026 - 31 Dec 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ALL SAINTS CATHOLIC SCHOOL
Contact Name
Not specified
Contact Email
tenders@litmuspartnership.co.uk
Contact Phone
Not specified

Buyer Location

Locality
ESSEX
Postcode
RM8 1JT
Post Town
Romford
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI5 Outer London - East and North East
Small Region (ITL 3)
TLI52 Barking & Dagenham and Havering
Delivery Location
TLH3 Essex
Local Authority
Barking and Dagenham
Electoral Ward
Heath
Westminster Constituency
Dagenham and Rainham

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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