Notice Information
Notice Title
Payroll and HR System
Notice Description
Contract for a Payroll and HR System.
Procurement Information
As the council undergoes Local Government reorganisation over the coming years, maintaining continuity and stability in critical services such as payroll is essential. To ensure the continued effectiveness of the current payroll service and avoid these challenges, agreement is sought to extend the existing relationship with MHR and enter into a new five-year contract term. Consideration also needs to be given to the development time and cost that has gone into the system which has enabled the councils to automate a significant number of processes; this would be lost if there was a move to a new system. Furthermore, the ongoing Local Government Reorganisation changes may necessitate regular access to system-generated reports and data. If the new HR/payroll system does not match the capability of the current system in terms of accuracy and reporting functionality, it could hinder the ability to manage these changes effectively. The option to renew the contract with MHR for a further five years enables the Council to gain certainty about its costs going forward and ensures a robust contractual position for future developments in terms of reorganisation.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-055f5b
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/039943-2025
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- UK5 - Transparency Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Direct
- Procurement Method Details
- Direct award
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48450000 - Time accounting or human resources software package
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- £356,361 £100K-£500K
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 15 Jul 20257 months ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 15 Jul 20257 months ago
- Contract Period
- 31 Oct 2025 - 31 Oct 2030 Over 5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Pending
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- MAIDSTONE BOROUGH COUNCIL
- Contact Name
- Not specified
- Contact Email
- procurement@tunbridgewells.gov.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- MAIDSTONE
- Postcode
- ME15 6JQ
- Post Town
- Rochester
- Country
- England
-
- Major Region (ITL 1)
- TLJ South East (England)
- Basic Region (ITL 2)
- TLJ4 Kent
- Small Region (ITL 3)
- TLJ45 Mid Kent
- Delivery Location
- Not specified
-
- Local Authority
- Maidstone
- Electoral Ward
- High Street
- Westminster Constituency
- Maidstone and Malling
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/039943-2025
15th July 2025 - Transparency notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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