Planning

Validating Customer Application Data (VCAD)

HM LAND REGISTRY

This public procurement record has 3 releases in its history.

PlanningUpdate

18 Jul 2025 at 09:45

UK2 - Preliminary Market Engagement Notice
Planning

18 Jul 2025 at 08:09

UK2 - Preliminary Market Engagement Notice
Planning

15 Jul 2025 at 13:09

UK1 - Pipeline Notice
Summary of the contracting process

HM Land Registry, a central government public authority in the United Kingdom, is in the planning stage of a procurement process titled "Validating Customer Application Data (VCAD)." This project is focused on enhancing the quality of customer application data by implementing new validation standards at the point of submission. The procurement falls under the services category, specifically IT services like consulting, software development, and data services, with an estimated contract value of £5,000,000 to £6,000,000. A market engagement webinar is scheduled for 30th July 2025, and interested parties are encouraged to register. The procurement is planned to start on 1st April 2026, with the possibility of renewal, extending up to 31st March 2031. The procurement method emphasises early supplier engagement to assess project viability.

This tender presents significant opportunities for businesses involved in IT services, particularly those specialising in data accuracy solutions and optical-character-recognition (OCR) software development. Companies that can provide high-accuracy data extraction from document images, including mixed typed and handwritten text, stand a strong chance of being competitive. Small and medium enterprises (SMEs) are also considered suitable candidates. Engaging in this procurement process could allow businesses to expand their portfolio of public sector contracts and demonstrate their expertise in providing innovative solutions for data validation challenges.

How relevant is this notice?

Notice Information

Notice Title

Validating Customer Application Data (VCAD)

Notice Description

As part of a strategic decision to improve application quality, HM Land Registry (HMLR) are looking to introduce new standards for when an application can be accepted. Applications to HMLR often contain simple administrative errors meaning we need to request additional information, we are aiming to design these out through validation. The result should be an improved experience for our customers, including a faster, more responsive service from HMLR. HMLR aim to implement validation on submission of an application, applying multiple checks to both digital data and data contained in documents, only accepting the order when it is valid and correct. The data contained in our documents can be a mixture of typed and handwritten text. A typical document may be typed but contain a wet signature, for example a mortgage or transfer deed. Documents can be a mix of templated HMLR documents, for example a transfer (TR1) and documents which do not follow a templated HMLR format such as a mortgage deed (Charge). To enable HMLR to understand the viability of this project we are conducting a round of preliminary market engagement and wish to hear from suppliers that can extract specific data from images of documents to a high degree of accuracy. To hear more about this project please register your interest join our webinar on 30th July @ 1pm To register: 1: Go to https://atamis-3446.my.site.com/login - sign up if you don't have an account 2: Go to 'Find Opportunities' 3. Search for 'VCAD Procurement (C2171)' 4. Click 'Register Interest' Once you have registered we will email you the invite to the webinar. We look forward to hearing from you.

Planning Information

HMLR will be hosting a webinar on on 30th July 2025 @ 1pm where you can hear more about this project. To register: 1: Go to https://atamis-3446.my.site.com/login - sign up if you don't have an account 2: Go to 'Find Opportunities' 3. Search for 'VCAD Procurement (C2171)' 4. Click 'Register Interest' Once you have registered we will email you the invite to the webinar.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-055f83
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/041216-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£5,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Jul 20254 months ago
Submission Deadline
Not specified
Future Notice Date
1 Oct 2025Expired
Award Date
Not specified
Contract Period
31 Mar 2026 - 31 Mar 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HM LAND REGISTRY
Contact Name
Not specified
Contact Email
claire.hughes@landregistry.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
CROYDON
Postcode
CR0 2AQ
Post Town
Croydon
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI6 Outer London - South
Small Region (ITL 3)
TLI62 Croydon
Delivery Location
Not specified
Local Authority
Croydon
Electoral Ward
Fairfield
Westminster Constituency
Croydon West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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