Planning

Property and Tenancy Management Services

HAVANT BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Planning

17 Jul 2025 at 15:30

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Havant Borough Council is currently in the planning stage of a procurement process for the provision of property and tenancy management services, located in Havant, UK, and classified under the real estate services industry category. The process being undertaken is a preliminary market engagement (PME) exercise, with a focus on services such as pre-letting repair works, tenancy management, and emergency maintenance. The purpose of this exercise is to gather feedback to form a future procurement framework optimally suited for the current market, aiming to maximise opportunities for SMEs while ensuring Best Value for the council. Businesses have until 4th August 2025 to submit their feedback via a response questionnaire available on the council’s eProcurement portal. The PME is part of the council's efforts to support homeless families by managing properties purchased with funding from the Ministry of Housing, Communities and Local Government and the Local Authority Housing Fund Round 3. The anticipated initial contract period will commence on 1st October 2025 with a potential extension contingent on future service plans.

This tender provides an excellent business opportunity, particularly for small to medium-sized enterprises specialising in property and real estate services, offering the potential for growth through a significant public sector contract. Companies with expertise in managing temporary accommodation and executing repairs will find this contract especially suited to their capabilities, as the contract involves managing newly purchased properties earmarked for providing shelter to homeless families. The engagement exercise is designed to inspire innovative proposals that align with the council’s aim to deliver effective and efficient property management solutions. With a contract valued at approximately £300,000 and an option to extend beyond the initial two-year period, businesses that successfully engage in this process can secure a stable workload and showcase their services within a public authority setting.

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Notice Information

Notice Title

Property and Tenancy Management Services

Notice Description

Havant Borough Council (the council) is undertaking preliminary market engagement (PME) in respect of the provision of property and tenancy management services. The types of services required are: - Pre-letting repair (void) works - Tenancy management and client support services - Statutory, routine and emergency repair and maintenance works (post-letting) These services are required in respect of a number of properties that have been purchased and that will be purchased by the council to provide temporary accommodation for homeless families. The council aims to have purchased 15 properties within the borough by the end of 2025, with 10 of these properties expected to be 'new builds'. These properties are being purchases using funding from the Ministry of Housing, Communities and Local Government (MHCLG) and the Local Authority Housing Fund Round 3 (LAHF 3). Where additional funding becomes available, the council may seek to increase the size of the property portfolio as part of its commitment to support homeless families in the borough. The council is proposing an initial contract period for delivery of the services, of 2 years, with the option to extend by a further period of 12 months. A longer term or additional extension periods may be required subject to future plans for the services.

Planning Information

The council is undertaking a PME exercise to gather feedback on its proposals ahead of a future procurement process to award a contract. The aim of the PME is to structure a future procurement in a way that is appealing to the market, maximises opportunities for SMEs, while providing Best Value for the council. The council has prepared a PME brief that provides a full overview of the contract scope and the considered contracting options. This is available via the council's eProcurement portal ProContract at: https://procontract.due-north.com/Opportunities/Index The brief includes a response questionnaire for suppliers to submit feedback and further comments about the proposed opportunity. This can be completed and returned to the council using the ProContract portal. Any questions or queries about this PME exercise should be submitted to the council using the messaging function within the portal. Following submission of questionnaires, the council reserves the right to seek further feedback from participating suppliers where the need arises. There is no obligation to take part in this PME exercise. Suppliers that do not participate will not be precluded from taking part in a subsequent procurement. Suppliers that do respond to the PME will not receive any preferential treatment in any future procurement process, and participation in the PME exercise is not an indication of selection of an organisation or a guarantee of future work.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05619b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/041086-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

70 - Real estate services

CPV Codes

70000000 - Real estate services

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Jul 20257 months ago
Submission Deadline
Not specified
Future Notice Date
4 Aug 2025Expired
Award Date
Not specified
Contract Period
30 Sep 2025 - 30 Sep 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HAVANT BOROUGH COUNCIL
Contact Name
Not specified
Contact Email
hbc_procurement@havant.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
HAVANT
Postcode
PO9 2AX
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ35 South Hampshire
Delivery Location
TLJ35 South Hampshire
Local Authority
Havant
Electoral Ward
Havant St Faith's
Westminster Constituency
Havant

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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