Digital Support for the Local Plan

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                "description": "A questionnaire was sent to suppliers containing the following information: Introduction to the Council and outline of the upcoming procurement: Breckland have previously and are currently utilising a consultation platform to engage with our diverse and geographically spread-out residents in the making pf the Local Plan. Our aim is to keep this method of consultation available to increase community engagement in the Local Plan process and reach a greater number of people from all parts of the district and across all socio-economic groups and give them the opportunity to interact and share views, facilitate feedback, analyse this feedback and collaborate on future ideas. In addition, as part of the Local Plan process numerous responses are received to the public consultations, we are looking at digital options to reduce the time taken to sort, read and summarise these responses. Lot one - consultation platform: 1. Do you offer a consultation platform? 2. Has the platform been used for local plan making for other Local Planning Authorities? If yes, please provide three (3) recent examples. 3. Is the platform accessible and how accessible are published documents? 4. Can you outline the primary features of the platform? 5. Does your platform come with any back of house features? 6. Do you offer the platform in part years, for example for 18 months with an option to extend for a further 6 / 12 months? 7. Can you describe the key features of your platform? 8. Is the platform compatible with other IT features such as word, excel and other providers? If yes, please describe compatibility with other providers. 9. Does the platform allow for a database for individuals to stay updated? 10. Are we able to upload information? 11. What is your building and onboarding time? 12. Please provide details of mobilisation and implementation requirements and timescales 13. Please provide an indicative cost, not a quote, both as a standalone product and coupled with others? This request is to ensure our budget aligns with our requirements. Lot two - AI summary programme 14. Do you offer a consultation summary and review program? 15. Has the product been used for local plan making for other Local Planning Authorities? If yes, please provide three (3) recent examples. 16. Can you describe the functions that the product has? 17. Can you detail how errors and hallucinations are assessed and mitigated? 18. Can you outline the primary features? 19. Can you outline the time saving benefits? 20. Do you offer the programme in part years, for example for 18 months with an option to extend for a further 6 / 12 months? 21. Is the product compatible with other IT features such as word, excel and other providers? If yes, please describe compatibility with other providers. 22. What is your building and onboarding time? 23. Please provide details of mobilisation and implementation requirements and timescales 24. Please provide an indicative cost, not a quote, both as a standalone product and coupled with others? This request is to ensure our budget aligns with our requirements. Lot three - Back of house local plan writing 25. Do you offer a back of house local plan writing product? 26. Has the product been used for local plan making for other Local Planning Authorities? If yes, please provide three (3) recent examples. 27. Can you describe the functions that the product has? 28. Can you detail how errors and hallucinations are assessed and mitigated? 29. Can you outline the primary features? 30. Can you outline the time saving benefits? 31. Do you offer the programme in part years, for example for an 18-month term with an option to extend for a further 6 / 12 months? 32. Is the product compatible with other IT features such as Word, Excel and other providers? If yes, please describe compatibility with other providers. 33. What is your building and onboarding time? 34. Please provide details of mobilisation and implementation requirements and timescales 35. Please provide an indicative cost, not a quote, both as a standalone product and coupled with others? This request is to ensure our budget aligns with our requirements.",
                "dateMet": "2025-04-22T00:00:00+01:00",
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        "title": "Digital Support for the Local Plan",
        "description": "Breckland Council (the \"Council\") is inviting quotations for the supply of digital support for the Local Plan. This will be divided into 3 lots: Lot 1. A community engagement platform. Lot 2. A digital consultation reviewer with summary capabilities The Council is currently using an online community engagement platform to assist in reaching its diverse community across our geographically large district comprising 5 market towns and over 100 rural parishes. The aim is to keep this method of consultation available to increase community engagement in the Local Plan process and reach a greater number of people from all parts of the district and across all socio-economic groups and give them the opportunity to interact and share views, facilitate feedback, analyse this feedback and collaborate on future ideas. As part of the Local Plan process, numerous responses are received from the public consultations. We are looking at digital options to reduce the time taken to sort, read and summarise these responses.",
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                "title": "A community engagement platform",
                "description": "The platform should enable community engagement in an accessible format to reach a wide audience. The platform should be user friendly with a legible, intuitive set up, allowing as many persons as possible to find the information that they are looking for and allowing them to easily give their opinions. The platform should also allow people to be kept up to date and have a record of their responses, with the ability to respond again and track changes to the key documents. It is expected that the platform will demonstrate that it has reached a wider audience than the standard consultation method of a Council website, and the benefits should be clearly listed. The Platform should be accessible on a wide range of devices, and this should be demonstrable to further ensure accessibility.",
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                "title": "A digital consultation reviewer with summary capabilities",
                "description": "The consultation reviewer should use AI technology to sort, summarise and analyse trends of consultation responses to the local plan consultation. The platform should be able to summarise them, highlighting that AI has been used for anyone reviewing the summary. Key words will be identified to group consultation responses into categories and subcategories, enabling the reader to see that they are site specific where applicable. This system will reduce the time taken to track and review consultation responses and will allow for results to be seen through a search as well as in full. Responses can be catalogued and placed in relevant areas for reference when the policies are being reviewed against the responses. While we would still utilise a human / humans to review all responses, the time reduction will come from sorting and summarising them and applying them to relevant parts and themes of the policy document.",
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                "title": "A back of house platform for Local Plan writing and editing",
                "description": "The system will provide a back of house function to write, edit, publish and track changes to the Local Plan. The writer will ideally work collaboratively with other elements to engage the responses to the Plan",
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