T2647 - Facilities management service at the Mary Peters Track

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    "date": "2025-11-26T17:09:00Z",
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    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PQXY-5321-CGZM",
            "name": "Belfast City Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PQXY-5321-CGZM"
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            "address": {
                "streetAddress": "9-21 Adelaide Street",
                "locality": "Belfast",
                "postalCode": "BT2 8DJ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "name": "Dermot McArt",
                "email": "cps@belfastcity.gov.uk"
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        "name": "Belfast City Council"
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    "planning": {
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                "id": "engagement",
                "type": "engagement",
                "description": "The purpose of this pre-market engagement (PME) exercise is to help Belfast City Council 'the Council' better understand the levels of competition within the marketplace to provide a facilities management service at the Mary Peters Track. Suppliers are asked to express their interest on or before 5:00pm on Friday, 7th August 2025. To express interest, please email cps@belfastcity.gov.uk, informing the Council of your intention to participate in this exercise. Once expressions of interest have been received the Council will contact relevant parties to discuss next steps. This may include completion of a questionnaire, meetings and/ or presentations. If you have any questions about this requirement, please send them to cps@belfastcity.gov.uk. We will endeavour to respond as quickly as possible. All information returned as part of this PME exercise will assist in the development of the specification, evaluation criteria, pricing structure, and contract award options to ensure this tender opportunity delivers a high quality service to the Council. The Council reserves the right to contact any or all organisations who responds to this PME engagement to further discuss the next steps to follow. The Council cannot guarantee that all organisations will be contacted who submit interest. The intention would then be to advertise the tender opportunity to the market. The Council uses eSourcing NI as its etendering platform. If you are not yet registered with eSourcing NI we would suggest you do so without delay. Whilst the Council will endevour to keep any respondents to this PME exercise informed on developments of the tender process, the Council cannot guarantee this. Organisations are advised to register with eSourcing NI in order to see any advertised tender opportunties as well as regularly checking the Council's website for opportunities. The Council reserves the right to discontinue any discussions or tender procedures at any time and are not liable for any costs incurred by suppliers associated with participating in this PME exercise.",
                "dueDate": "2025-07-31T23:59:59+01:00",
                "status": "scheduled"
            }
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                "datePublished": "2025-07-21T10:44:53+01:00",
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    "tender": {
        "id": "T2647",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "T2647 - Facilities management service at the Mary Peters Track",
        "description": "This Contract is for the provision of a comprehensive Facilities Management Service at the Mary Peters Track, a premier athletics venue operated by Belfast City Council. The Contractor shall be responsible for the day-to-day operation, maintenance, and presentation of the site, ensuring it remains safe, clean, accessible, and fit for purpose for all users, including athletes, clubs, event organisers, schools, community groups, volunteers, and members of the public. The Service includes, but is not limited to: Opening and closing of the facility in line with agreed operating hours and event schedules; Coordination and support for athletics training, competitions, community events, and elite athlete use; Routine and reactive maintenance of the track pavilion and lighting in line with critical compliance and maintenance schedule (see Annex 2) and associated infrastructure; Management of bookings and income reconciliation; Provision of suitably trained and uniformed staff to deliver the Service to a high standard; Implementation of health and safety measures, including emergency procedures and fire safety; Delivery of social value commitments in line with Council priorities and the Procurement Act 2023; Promotion and marketing of the facility to increase usage, attract events, and engage under-represented groups; Support for the development and delivery of coaching, volunteering, and athlete development programmes; Collaboration with Belfast City Council, Athletics NI, and other stakeholders to ensure inclusive programming and continuous improvement.",
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                        "scheme": "CPV",
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        "value": {
            "amountGross": 960000,
            "amount": 800000,
            "currency": "GBP"
        },
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                "selectionCriteria": {
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                            "type": "economic",
                            "description": "Public liability insurance Employers liability insurance Financial Standing Assessment"
                        },
                        {
                            "type": "technical",
                            "description": "Company Experience Health and Safety Management Systems"
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                },
                "hasRenewal": true,
                "renewal": {
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        "communication": {
            "futureNoticeDate": "2025-11-01T23:59:59+00:00"
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        "procurementMethodDetails": "Open procedure",
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        "awardPeriod": {
            "endDate": "2026-01-31T23:59:59+00:00"
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                "id": "conflictOfInterest",
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