Term Maintenance Contract (Engineering & Building Fabric) 2026-2036

{
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    "date": "2026-01-06T16:01:31Z",
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    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PBHM-7586-PWLP",
            "name": "Hampshire County Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PBHM-7586-PWLP"
            },
            "address": {
                "streetAddress": "High St, The Castle",
                "locality": "Winchester",
                "postalCode": "SO23 8UJ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ36"
            },
            "contactPoint": {
                "name": "Rebecca Downard",
                "email": "procurement.support@hants.gov.uk"
            },
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                "buyer"
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                "url": "https://www.hants.gov.uk",
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                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PWRY-8522-BJCY",
            "name": "DODD GROUP (MIDLANDS) LIMITED",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PWRY-8522-BJCY"
            },
            "address": {
                "streetAddress": "Stafford Park 13",
                "locality": "Shropshire",
                "postalCode": "TF3 3AZ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG21"
            },
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                "tenderer"
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            "details": {
                "scale": "large",
                "vcse": false
            }
        },
        {
            "id": "GB-PPON-PGDD-8282-QWBX",
            "name": "EMCOR GROUP (UK) PLC",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PGDD-8282-QWBX"
            },
            "address": {
                "streetAddress": "1 The Crescent",
                "locality": "Surbiton",
                "postalCode": "KT6 4BN",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI63"
            },
            "roles": [
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            ],
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            }
        },
        {
            "id": "GB-PPON-PMYX-1187-VYCT",
            "name": "KIER FACILITIES SERVICES LIMITED",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PMYX-1187-VYCT"
            },
            "address": {
                "streetAddress": "2nd Floor Optimum House,",
                "locality": "Salford",
                "postalCode": "M50 3XP",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKD34"
            },
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            "details": {
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                "vcse": false
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        {
            "id": "GB-PPON-PRNZ-5429-LPJD",
            "name": "BTU (INSTALLATION & MAINTENANCE) LIMITED",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PRNZ-5429-LPJD"
            },
            "address": {
                "streetAddress": "38 Weyside Road",
                "locality": "Surrey",
                "postalCode": "GU1 1JB",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ25"
            },
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        {
            "id": "GB-PPON-PVXN-9474-HJCH",
            "name": "CORRIGENDA LIMITED",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PVXN-9474-HJCH"
            },
            "address": {
                "streetAddress": "Cowcross Studios, Ground Floor Rear Building, 30-31 Cowcross Street",
                "locality": "London",
                "postalCode": "EC1M 6DQ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI43"
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    "buyer": {
        "id": "GB-PPON-PBHM-7586-PWLP",
        "name": "Hampshire County Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Hampshire County Council is seeking the views of providers who may be interested in tendering for the Term Maintenance Contract 2026-2036. To assist HCC with the re-procurement of the contract, we would appreciate your feedback in respect of commercial models for this type of work and your experiences in working with different models and approaches. The Council is engaging the market using a market engagement questionnaire. The objective of the questionnaire is to understand the capabilities of the market, and to gather feedback on our proposed approach to the requirements and the proposed commercial model strategy. To view and submit the market engagement questionnaire, please visit the Council's e-tendering portal In-Tend: https://in-tendhost.co.uk/hampshire/. If your organisation is not registered on the Hampshire In-Tend portal, please go to the website stated above and click on the 'Register' tab - registration is free. To view this opportunity once registered, please click on 'Tenders' then 'Current' and scroll down to the project \"CC20657 Term Maintenance Contract (Engineering and Building Fabric)\". Alternatively, you can search the project reference 'CC20657' in the Search Bar. Once on the project, click 'View Details' followed by the 'Express Interest' tab. You will be able to download the questionnaire by clicking 'View Synopsis'. The questionnaire must be submitted via In-Tend correspondence by no later than 5pm on the 4th August 2025. Any questions on the content of the questionnaire should also be submitted via In-Tend correspondence. Completion of the questionnaire does not constitute an expression of interest in any future tender. Responses will not be used to evaluate your company, create a short-list or guarantee inclusion or exclusion in any resulting tender exercise. We recommend that you refer to the e-tendering guidance for suppliers which can be found by clicking on 'Information for Suppliers' at the top of the In-Tend home page. All communication should be via In-tend Correspondence function on the project.",
                "dueDate": "2025-08-04T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "041572-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/041572-2025",
                "datePublished": "2025-07-21T11:42:50+01:00",
                "format": "text/html"
            }
        ]
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    "tender": {
        "id": "CC20657",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Term Maintenance Contract (Engineering & Building Fabric) 2026-2036",
        "description": "The Term Maintenance Contracts provide planned and reactive maintenance to Hampshire County Council (HCC) sites and schools within their (HCC and School's) Service Level Agreement (SLA). The current contracts were competitively tendered in 2017 and are due to expire on 31 July 2026. There is an ongoing need to provide a service to deliver reactive and planned preventative maintenance across the Hampshire County Council and their SLA schools' estate. The new Term Maintenance contract will be for the provision of 'Hard FM' servicing, testing and inspection of building services and fabric together with reactive maintenance services. Planned Preventative Maintenance (PPM) tasks will be scheduled using the SFG20 standard. The Contract will also include a 'helpdesk' arrangement to capture and triage reactive maintenance. HCC owns a substantial property estate, held primarily for the delivery of frontline public services, but also more generally to support the County Council's corporate priorities. The County Council's assets are diverse and include schools, residential and nursing care homes, children's homes, day centres, libraries, waste disposal and recycling facilities, country parks, rural landholdings, and operational farms. The County Council also owns and occupies offices, workshops, depots and storage accommodation, leases other commercial property to businesses and rural holdings to farmers and has responsibility for a wide range of heritage assets including listed buildings and Scheduled Monuments. The desired outcomes of the new contract are to deliver a modern and effective compliance, planned preventative maintenance and reactive maintenance service for HCC. Ensuring good quality, value for money work, is undertaken with a lifecycle approach to asset management. Utilising Concerto and digital tools to facilitate timely and accurate information management and customer interactions. All Tenderers must have signed, completed and submitted (Annex 4e) - TUPE & Site Data Confidentiality Undertaking Template by the Clarification deadline. Tenderers who submit a tender without having completed and returned (Annex 4e) as an attachment via the Intend Correspondence function before the deadline for clarification questions (30/10/2025 at 17:00), will have their submission rejected. The tender submission will not have taken into account TUPE costs or have received the confidential sensitive site data required information for a bid to pass evaluation and the tender will therefore Fail.",
        "items": [
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                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "31000000",
                        "description": "Electrical machinery, apparatus, equipment and consumables; lighting"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45450000",
                        "description": "Other building completion work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50710000",
                        "description": "Repair and maintenance services of electrical and mechanical building installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45000000",
                        "description": "Construction work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45210000",
                        "description": "Building construction work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45262330",
                        "description": "Concrete repair work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45453100",
                        "description": "Refurbishment work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45261900",
                        "description": "Roof repair and maintenance work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45261920",
                        "description": "Roof maintenance work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45212100",
                        "description": "Construction work of leisure facilities"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45212130",
                        "description": "Amusement park construction work"
                    }
                ],
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                        "region": "UKJ3",
                        "country": "GB",
                        "countryName": "United Kingdom"
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                        "region": "UKJ3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
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                "relatedLot": "1"
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        ],
        "value": {
            "amountGross": 300000000,
            "amount": 250000000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "works",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-08-01T00:00:00+01:00",
                    "endDate": "2031-07-31T23:59:59+01:00",
                    "maxExtentDate": "2036-07-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "complete",
                "value": {
                    "amountGross": 300000000,
                    "amount": 250000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "This tender is being awarded on a Price per Quality Point basis.",
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality criterion 1 (Lot 0)",
                            "description": "Q6) Mobilisation This question is worth: 15pts"
                        },
                        {
                            "type": "quality",
                            "name": "Quality criterion 2 (Lot 0)",
                            "description": "Q2) Health & Safety (H&S) This question is worth: 15pts"
                        },
                        {
                            "type": "quality",
                            "name": "Quality criterion 3 (Lot 0)",
                            "description": "Q3) Management of Contract This question is worth: 25pts"
                        },
                        {
                            "type": "quality",
                            "name": "Quality criterion 4 (Lot 0)",
                            "description": "Q4) Delivery of Work This question is worth: 25pts"
                        },
                        {
                            "type": "quality",
                            "name": "Quality criterion 5 (Lot 0)",
                            "description": "Q5) Commercial This question is worth: 20pts"
                        }
                    ]
                },
                "renewal": {
                    "description": "There is 1 contract extension with a maximum duration of 5 years and 0 month, and a value ex VAT of PS 120,000,000"
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-09-30T23:59:59+01:00"
        },
        "status": "complete",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "submissionMethodDetails": "https://in-tendhost.co.uk/hampshire/",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-11-13T14:00:59+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-10-30T17:00:59+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-02-12T23:59:59+00:00"
        },
        "lotDetails": {
            "noLotsDivisionRationale": "The contract could have been divided into Lots, however it is considered it would not provide value for money for the Authority. Dividing the contract into lots would have meant managing multiple contracts (requiring more management resource) into the management of this contract. The Authority aims to build a strategic relationship with the successful contractor and Lotting this contract would mean not having one direct contact to engage with in terms of contract management, losing efficiency and effective management resource. There were no real discernible benefits for lotting over having a sole Contractor, except for maintaining two distinct areas of specialism. Issues around a contractor exiting or failing have a similar impact to the sole contractor model. While this option keeps different overarching specialisms and therefore smaller areas may be more attractive to local SME size companies and also likely to be increased diversification of supply chain, with potentially higher utilisation of local sub-contractors, there is increased risk of variation between contractors around ways of working, contract and KPI interpretation. The risk of different standards of service being supplied to different areas is presented, with multiple contact points, resulting in increased dedicated contract management time. There is more difficulty in achieving a true partnership approach, with multiple contractors to develop shared aims and visions with and therefore it was decided that lotting would not be appropriate for this contract."
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "060742-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/060742-2025",
                "datePublished": "2025-09-30T09:52:54+01:00",
                "format": "text/html"
            }
        ],
        "contractTerms": {
            "financialTerms": "Hampshire County Council will make payment within 30 days for valid, undisputed invoices. For more information please go to https://www.hants.gov.uk/business/suppliers"
        },
        "riskDetails": "Local Government Reorganization (LGR) It is anticipated, that during the life of this contract, the LGR process will commence and progress potentially impacting this contract. Impacts may include, but are not limited to, modifications such as a novation of the legal entity you currently contract with, significant increases and/or decreases in the value and volume of services/works required due to the change in size/scope of the Contracting Authority and the estate owned and/or changes to the scope of the nature of works/services required. Although any contract scope changes should broadly relate to the nature of the existing scope, new services of a related nature may be required that were not previously included. The scale and exact timing of the changes are unknown at this point, but it is known that LGR will impact the County of Hampshire. All suppliers who work with the Authority need to be aware and where possible, be able to adapt to any changes/modifications as required to ensure smooth transition and continuity of services and works provided."
    },
    "language": "en",
    "bids": {
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                "id": "1",
                "status": "valid",
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                        "id": "GB-PPON-PVXN-9474-HJCH",
                        "name": "CORRIGENDA LIMITED"
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                "status": "valid",
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                    {
                        "id": "GB-PPON-PWRY-8522-BJCY",
                        "name": "DODD GROUP (MIDLANDS) LIMITED"
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                    {
                        "id": "GB-PPON-PGDD-8282-QWBX",
                        "name": "EMCOR GROUP (UK) PLC"
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                "id": "4",
                "status": "valid",
                "tenderers": [
                    {
                        "id": "GB-PPON-PMYX-1187-VYCT",
                        "name": "KIER FACILITIES SERVICES LIMITED"
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                    {
                        "id": "GB-PPON-PRNZ-5429-LPJD",
                        "name": "BTU (INSTALLATION & MAINTENANCE) LIMITED"
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                "id": "1",
                "measure": "bids",
                "value": 5,
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                "measure": "finalStageBids",
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                "id": "4",
                "measure": "vcseFinalStageBids",
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                            "description": "Other building completion work"
                        },
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                            "scheme": "CPV",
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                            "description": "Repair and maintenance services of electrical and mechanical building installations"
                        },
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                            "scheme": "CPV",
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                            "description": "Construction work"
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                            "id": "45210000",
                            "description": "Building construction work"
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                            "scheme": "CPV",
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                            "description": "Concrete repair work"
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                            "id": "45261920",
                            "description": "Roof maintenance work"
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                        {
                            "scheme": "CPV",
                            "id": "45212100",
                            "description": "Construction work of leisure facilities"
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                            "scheme": "CPV",
                            "id": "45212130",
                            "description": "Amusement park construction work"
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                            "countryName": "United Kingdom"
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}