Award

People Team Administration System and Software Maintenance

THE SHEFFIELD COLLEGE

This public procurement record has 1 release in its history.

Award

22 Jul 2025 at 10:17

UK5 - Transparency Notice
Summary of the contracting process

The procurement process initiated by The Sheffield College focuses on the acquisition of a "People Team Administration System and Software Maintenance." As a public authority under central government, located in Sheffield, UK, the college opted for a direct award procurement method citing cost-effectiveness and efficiency. The industry category pertains to time accounting or human resources software packages, with the contract awarded to MHR International UK LTD, a large-scale supplier based in Nottingham. The procurement process is complete, with key activities having concluded towards the latter part of July 2025, and the contract period scheduled to commence on 1st August 2025, extending until 30th June 2030, with potential renewal options for continuity.

This tender offers substantial growth opportunities for suppliers specialising in HR and payroll software solutions. Businesses that can provide end-to-end solutions encompassing recruitment, induction, GDPR compliance, and additional functionalities, without the intermediary costs and delays of traditional tender routes, will find this process particularly advantageous. Small and medium enterprises (SMEs), along with Voluntary, Community, and Social Enterprises (VCSEs), are suitable for such procurement opportunities given their typically agile nature and ability to meet specific requirements. The direct procurement method benefits businesses that can swiftly and directly engage with contracting authorities, ensuring both efficiency and cost control.

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Notice Information

Notice Title

People Team Administration System and Software Maintenance

Notice Description

HR software, Payroll Software, Recruitment and Induction modules, GDPR modules along with other functionality.

Procurement Information

The intent is to not go to tender, as there will be increased cost - as we've incurred this time with Insights who charge us 4% of anything we spend with MHR - on top of MHR's own costs. Therefore by going direct with MHR this time round will prevent these costs from occurring. Going to tender will automatically increase the cost that we pay for the iTrent product - as we've already done this time round with Insights. We've paid an additional 4% on top of any costs we've paid to MHR - just for Insights managing our contract. We receive no additional services from Insights and have incurred extensive delays in Insights moving our customer service needs forward. Therefore, to go direct with MHR, will prevent these additional costs and mean quicker response times as we can go direct.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-056391
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/041898-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK5 - Transparency Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48450000 - Time accounting or human resources software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£578,653 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
22 Jul 20257 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
22 Jul 20257 months ago
Contract Period
1 Aug 2025 - 30 Jun 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE SHEFFIELD COLLEGE
Contact Name
Not specified
Contact Email
employerengagement@sheffcol.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
SHEFFIELD
Postcode
S2 2RL
Post Town
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
Not specified
Local Authority
Sheffield
Electoral Ward
Park and Arbourthorne
Westminster Constituency
Sheffield Heeley

Supplier Information

Number of Suppliers
1
Supplier Name

MHR INTERNATIONAL

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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