Planning

West Northamptonshire Council - Term Maintenance Contracts (Pre-Market Engagement) Electrical

WEST NORTHAMPTONSHIRE COUNCIL

This public procurement record has 2 releases in its history.

PlanningUpdate

22 Jul 2025 at 12:25

Planning

22 Jul 2025 at 11:45

Summary of the contracting process

West Northamptonshire Council is initiating a pre-market engagement (PME) phase for a forthcoming tender focused on electrical term maintenance contracts. This procurement process is aimed at establishing long-term partnerships for various electrical services, including solar installations, electrical distribution, and communication systems. The PME is currently in the planning stage, with supplier engagement events scheduled by 31st August 2025. Key milestones include a procurement launch in September 2025 and contract commencement from April 2026. The procurement strategy encompasses frameworks and single supplier arrangements across well-defined service-area lots, with a contract duration of up to eight years, open to SMEs. Interested suppliers are required to register on the Council's procurement portal to participate in pre-market engagement activities.

This tender provides significant business growth opportunities, particularly for firms specialising in electrical services, solar energy installations, and communication systems. SMEs are encouraged to participate, given their suitability for the framework agreements. Businesses able to offer services in electrical wiring, fitting work, and maintenance of electrical building installations will find the scope of this contract particularly advantageous. Engaging in this procurement process can help establish strategic partnerships with the public sector, offering stability and potential long-term collaborations. Additionally, the focus on strengthening local supply chains and providing training opportunities underscores an openness to businesses that contribute positively to the local economy.

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Notice Title

West Northamptonshire Council - Term Maintenance Contracts (Pre-Market Engagement) Electrical

Notice Description

Description Pre-Market Engagement (PME) Notice - Term Maintenance Contracts - Electrical West Northamptonshire Council is launching a Pre-Market Engagement exercise to shape the future procurement of Term Maintenance Contracts, scheduled for formal launch in September 2025. This initiative is designed to engage the market early, gather supplier feedback, and inform contract strategy across a wide range of building and estate maintenance services. Following local government reorganisation in 2022, the Council seeks to move beyond interim arrangements by establishing long-term contracts that promote strategic partnerships, reduce frequent procurement cycles, and comply with current legislation including the Procurement Act and the Building Safety Act. Key Objectives: *Foster collaborative supplier relationships *Encourage involvement from national and local providers *Promote transparency, compliance, and community benefit *Strengthen local supply chains and workforce development *Use familiar standard contract forms *Enable training and CPD opportunities Procurement Strategy: *Frameworks and single supplier arrangements *Clearly defined service-area lots (e.g. roofing, fire systems, catering equipment) *Mix of mini-competitions and direct awards (where appropriate) *Flexible framework duration (up to 8 years), with reopening options Procurement Area: Electrical *General electrics: Electrical mains and sub-mains distribution - fixed wire ,Power installations ,Lighting installations ,Specialist lighting installations ,Local electrical generation ,Earthing and bonding ,HV supplies testing and inspections ,Emergency lighting testing and installation & Asset tagging :Framework 4 suppliers to be awarded initial framework length 4 years. 8 years total contract terms. with minimum two re-openings *PAT Testing :Framework 4 suppliers to be awarded initial framework length 4 years. 8 years total contract terms. with minimum two re-openings *PV solar installations (power, batteries, and water) design, install and maintain: Framework 4 suppliers to be awarded initial framework length 4 years. 8 years total contract terms. with minimum two re-openings. *Lightning protection :Framework 4 suppliers to be awarded initial framework length 4 years. 8 years total contract terms. with minimum two re-openings *Communication systems :Framework 4 suppliers to be awarded initial framework length 4 years. 8 years total contract terms. with minimum two re-openings *Central control/building management systems - design, install, inspection and servicing of BMS systems: Framework 4 suppliers to be awarded initial framework length 4 years. 8 years total contract terms. with minimum two re-openings Timeline: *PME Launch: July 2025 *Procurement Launch: September 2025 *Contract Start: From April 2026 Supplier Engagement Activities: *Online surveys *Briefings via a supplier day How to Participate: Interested suppliers are encouraged to register an account on the Council's procurement portal: In-Tend Electronic Tendering Site. Once the tender is launched, registered users will be able to access the full tender pack and associated documents, should they wish to respond to the opportunity. Further information regarding supplier days and other pre-market engagement activity will also be shared via the portal. Important Note: Registration is required to attend PME events. Participation in this engagement does not guarantee future contract opportunities; outcomes depend on the results of PME and internal governance decisions..

Planning Information

How to Participate: Interested suppliers are encouraged to register an account on the Council’s procurement portal: In-Tend Electronic Tendering Site. Once the tender is launched, registered users will be able to access the full tender pack and associated documents, should they wish to respond to the opportunity. Further information regarding supplier days and other pre-market engagement activity will also be shared via the portal. Important Note: Registration is required to attend PME events. Participation in this engagement does not guarantee future contract opportunities; outcomes depend on the results of PME and internal governance decisions..

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0563c5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/042008-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

09 - Petroleum products, fuel, electricity and other sources of energy

30 - Office and computing machinery, equipment and supplies except furniture and software packages

31 - Electrical machinery, apparatus, equipment and consumables; lighting

32 - Radio, television, communication, telecommunication and related equipment

45 - Construction work

50 - Repair and maintenance services

51 - Installation services (except software)

65 - Public utilities

71 - Architectural, construction, engineering and inspection services


CPV Codes

09330000 - Solar energy

09331000 - Solar panels

09332000 - Solar installation

30232700 - Central controlling unit

31161000 - Parts for electrical motors and generators

31216100 - Lightning-protection equipment

31220000 - Electrical circuit components

31221000 - Electrical relays

31518200 - Emergency lighting equipment

31600000 - Electrical equipment and apparatus

31670000 - Electrical parts of machinery or apparatus

31680000 - Electrical supplies and accessories

31681400 - Electrical components

31681410 - Electrical materials

32000000 - Radio, television, communication, telecommunication and related equipment

32412000 - Communications network

32510000 - Wireless telecommunications system

32570000 - Communications equipment

32571000 - Communications infrastructure

32572100 - Communications cable with multiple electrical conductors

32572300 - Communications cable for special applications

45310000 - Electrical installation work

45311000 - Electrical wiring and fitting work

45311100 - Electrical wiring work

45311200 - Electrical fitting work

45312310 - Lightning-protection works

45315000 - Electrical installation work of heating and other electrical building-equipment

45315100 - Electrical engineering installation works

45317000 - Other electrical installation work

45317100 - Electrical installation work of pumping equipment

45317200 - Electrical installation work of transformers

50532400 - Repair and maintenance services of electrical distribution equipment

50710000 - Repair and maintenance services of electrical and mechanical building installations

50711000 - Repair and maintenance services of electrical building installations

51100000 - Installation services of electrical and mechanical equipment

51110000 - Installation services of electrical equipment

65320000 - Operation of electrical installations

71314100 - Electrical services

71321000 - Engineering design services for mechanical and electrical installations for buildings

Notice Value(s)

Tender Value
£8,333,333 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Jul 20257 months ago
Submission Deadline
Not specified
Future Notice Date
1 Sep 2025Expired
Award Date
Not specified
Contract Period
1 Apr 2026 - 31 Mar 2034 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
WEST NORTHAMPTONSHIRE COUNCIL
Contact Name
Not specified
Contact Email
procurement@westnorthants.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
NORTHAMPTON
Postcode
NN1 1ED
Post Town
Northampton
Country
England

Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF24 West Northamptonshire
Delivery Location
Not specified

Local Authority
West Northamptonshire
Electoral Ward
Castle
Westminster Constituency
Northampton North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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