Planning

Human Resources and Recruitment System

BRITISH MUSEUM

This public procurement record has 1 release in its history.

Planning

23 Jul 2025 at 19:11

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The British Museum, a central government public authority located in London, is currently in the planning stage of a procurement process for a new Human Resources and Recruitment System. The procurement, initiated as a tender, aims to explore options for either a combined HR and Applicant Tracking System (ATS) or separate solutions. This process marks a key stage in their HR systems renewal project, with a Preliminary Market Engagement (PME) set to end by 15th August 2025. Interested parties are encouraged to participate by completing a questionnaire to aid in the options appraisal and budget planning. The procurement focuses on goods within the human resources software package industry, with an emphasis on systems capable of handling diverse employment categories. The project’s tentative contract period spans from August 2026 to August 2031, with potential renewals extending up to August 2034.

This procurement represents significant business growth opportunities, particularly for software vendors specialising in HR and recruitment systems integration and management. Small and medium-sized enterprises (SMEs) are explicitly encouraged to participate, as their innovative solutions could align well with the museum's diverse HR needs. Businesses capable of offering seamless data migration, comprehensive end-user training, and robust system documentation would be well-positioned to compete. Furthermore, the possibility of the museum utilising a framework agreement rather than an Open or Competitive Flexible Procedure could favour entities already on relevant frameworks. This tender offers an attractive avenue for businesses looking to enter or expand their presence in public sector HR solutions.

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Notice Information

Notice Title

Human Resources and Recruitment System

Notice Description

The British Museum (BM) is reviewing its Human Resources (HR) System and Applicant Tracking System (ATS). An options appraisal is underway to determine the best solution for its needs: whether to pursue a fully integrated system that includes both an HR system and an ATS (under a single contract), or standalone HR and ATS solutions (two separate contracts with potentially different suppliers). We are seeking to understand the ability of suppliers to deliver these options. The selected provider will be required to assist with the transfer of information from existing databases during the implementation process, provide training, and supply comprehensive documentation to ensure seamless integration with current systems. The HR System shall support the management of various staff types, including full-time, part-time, fixed-term contract (FTC), and zero-hour employees, as well as non-employees such as volunteers, agency workers, and visiting academics. The ATS shall support all stages of the hiring process, starting from the initial application stage on the British Museum careers site, through to interview scheduling and the final hiring decision. It will also assist the HR team in organising candidate information, scheduling interviews, communicating with applicants, and onboarding selected candidates by providing references and necessary onboarding documentation. A fuller description of requirements can be obtained from the contact details provided in the engagement process description provided below.

Planning Information

The purpose of this Preliminary Market Engagement (PME) exercise is to understand the market's capacity to deliver the options being considered for the renewal of the BM's HR systems. We ask that interested suppliers complete a questionnaire confirming functionalities included in their offerings (both functional and non-functional) as well a high-level pricing. The information received may be used to inform the options appraisal, budgeting and to shape the final specifications and requirements ready for the active tender phase of this procurement. If you would like to receive the RFI Pack, please send your main contact details, including your name, email address, and phone number to hrprocurement@britishmuseum.org We will send you a copy of the questionnaire in the week commencing the 28th July along with details instructions from this address. Any correspondence relating to the PME including requests for clarification will be managed via that email address, we ask that you do not contact the BM with respect to this PME exercise by any other method. The BM may at its discretion choose to contact specific respondents to further discuss elements of their questionnaire responses. These discussions might include emails, phone calls, or in-person/online meetings to seek further information. By participating in this PME, suppliers should be aware that there is no guarantee they will be shortlisted for any subsequent procurement process which will be conducted in compliance with The Procurement Act 2023. The BM may at its discretion choose to award the contract via a framework, rather than an Open or Competitive Flexible Procedure, in which case only those suppliers appointed to the selected framework will be able to participate.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0564fd
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/042549-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48450000 - Time accounting or human resources software package

72212450 - Time accounting or human resources software development services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Jul 20257 months ago
Submission Deadline
Not specified
Future Notice Date
15 Aug 2025Expired
Award Date
Not specified
Contract Period
2 Aug 2026 - 2 Aug 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BRITISH MUSEUM
Contact Name
Not specified
Contact Email
procurement@britishmuseum.org
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
WC1B 3DG
Post Town
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI36 Camden
Delivery Location
Not specified
Local Authority
Camden
Electoral Ward
Bloomsbury
Westminster Constituency
Holborn and St Pancras

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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