Planning

Plant Service Inspection Maintenance and Repair (SIMAR)

DEPARTMENT OF ENVIRONMENT, FOOD AND RURAL AFFAIRS

This public procurement record has 1 release in its history.

Planning

24 Jul 2025 at 14:00

UK1 - Pipeline Notice
Summary of the contracting process

The Department of Environment, Food and Rural Affairs (DEFRA), located in London, is initiating a procurement process titled "Plant Service Inspection Maintenance and Repair (SIMAR)" with a focus on providing essential services to the Environment Agency and other Defra groups. The procurement, currently in the planning stage, pertains to the industry category of repair and maintenance services and vehicle-fleet management services. The planned contract period is expected to commence on 1st April 2026 and conclude by 31st March 2029, with potential extension possibilities up to 2032. Interested parties should anticipate future notices by 8th September 2025 regarding further opportunities and requirements.

This tender presents a lucrative opportunity for businesses specialising in maintenance services, fleet management, and repair works, especially those experienced in handling plant assets. With a gross contract value of GBP 58,800,000, DEFRA seeks a supplier capable of delivering a 24/7 national service with minimal disruption to business operations. Small to medium-sized enterprises (SMEs) are highlighted as suitable candidates, given the emphasis on flexibility, competence, and sustainability in service delivery. Companies offering innovative and cost-effective solutions that align with DEFRA’s demands for trained professionals and operational sustainability will be well-positioned to compete for this contract.

How relevant is this notice?

Notice Information

Notice Title

Plant Service Inspection Maintenance and Repair (SIMAR)

Notice Description

Defra have a requirement for the provision of Servicing, Inspection, Maintenance and Repair (SIMAR) services for Plant assets to support the Environment Agency and other Defra Groups. Key requirements of this contract are: * The provision of a 24 / 7 national service * A flexible and cost-effective supplier * Competent and trained staff * Ability to service, inspection, maintain, repair and operate a legally compliant fleet * Provision of 24 / 7 breakdown and recovery services * Minimal disruption to business operations/minimal downtime of assets * A sustainable approach to all areas of operations * The ability to repair and refurbish assets as required (predominantly plant)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-056598
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/042839-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK1 - Pipeline Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

CPV Codes

45259000 - Repair and maintenance of plant

50111100 - Vehicle-fleet management services

Notice Value(s)

Tender Value
£49,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Jul 20254 months ago
Submission Deadline
Not specified
Future Notice Date
8 Sep 2025Expired
Award Date
Not specified
Contract Period
31 Mar 2026 - 31 Mar 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DEPARTMENT OF ENVIRONMENT, FOOD AND RURAL AFFAIRS
Additional Buyers

ENVIRONMENT AGENCY

Contact Name
Rachael Burton
Contact Email
david.collins@environment-agency.gov.uk, rachael.burton@defra.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
SW1P 4DF
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-056598-2025-07-24T15:00:59+01:00",
    "date": "2025-07-24T15:00:59+01:00",
    "ocid": "ocds-h6vhtk-056598",
    "initiationType": "tender",
    "planning": {
        "documents": [
            {
                "id": "042839-2025",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK1",
                "description": "Pipeline notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/042839-2025",
                "datePublished": "2025-07-24T15:00:59+01:00",
                "format": "text/html"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-PPON-PNBD-3289-CDGX",
            "name": "DEPARTMENT OF ENVIRONMENT, FOOD AND RURAL AFFAIRS",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PNBD-3289-CDGX"
            },
            "address": {
                "streetAddress": "Seacole Building, 2 Marsham Street",
                "locality": "London",
                "postalCode": "SW1P 4DF",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI32"
            },
            "contactPoint": {
                "name": "Rachael Burton",
                "email": "rachael.burton@defra.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://defra-family.force.com/s/Welcome",
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthorityCentralGovernment",
                        "description": "Public authority - central government"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PNWW-1475-NYLN",
            "name": "ENVIRONMENT AGENCY",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PNWW-1475-NYLN"
            },
            "address": {
                "streetAddress": "Seacole Building, 2 Marsham Street",
                "locality": "London",
                "postalCode": "SW1P 4DF",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI32"
            },
            "contactPoint": {
                "email": "david.collins@environment-agency.gov.uk"
            },
            "roles": [
                "procuringEntity"
            ],
            "roleDetails": "Contract Manager",
            "details": {
                "url": "https://defra-family.force.com/s/Welcome"
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PNBD-3289-CDGX",
        "name": "DEPARTMENT OF ENVIRONMENT, FOOD AND RURAL AFFAIRS"
    },
    "tender": {
        "id": "P-31899",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Plant Service Inspection Maintenance and Repair (SIMAR)",
        "description": "Defra have a requirement for the provision of Servicing, Inspection, Maintenance and Repair (SIMAR) services for Plant assets to support the Environment Agency and other Defra Groups. Key requirements of this contract are: * The provision of a 24 / 7 national service * A flexible and cost-effective supplier * Competent and trained staff * Ability to service, inspection, maintain, repair and operate a legally compliant fleet * Provision of 24 / 7 breakdown and recovery services * Minimal disruption to business operations/minimal downtime of assets * A sustainable approach to all areas of operations * The ability to repair and refurbish assets as required (predominantly plant)",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45259000",
                        "description": "Repair and maintenance of plant"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50111100",
                        "description": "Vehicle-fleet management services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 58800000,
            "amount": 49000000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": false,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2029-03-31T23:59:59+01:00",
                    "maxExtentDate": "2032-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "planned"
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-09-08T23:59:59+01:00"
        },
        "status": "planned"
    },
    "language": "en"
}