Award

Town Hall Catering Services

SHEFFIELD CITY COUNCIL

This public procurement record has 2 releases in its history.

Award

11 Dec 2025 at 09:34

Tender

29 Jul 2025 at 08:00

Summary of the contracting process

Sheffield City Council has completed the procurement process for "Town Hall Catering Services," which falls under the catering services category, with its main location being Sheffield, United Kingdom. The process began with a tender invitation published in July 2025, with submissions closing by the end of August 2025. The procurement utilised an open, below-threshold competition strategy, divided into various lots to handle different aspects of catering for events at council venues. The contract was awarded by December 2025, covering a service period starting from November 2025 to October 2026, with a potential one-year extension.

This procurement provides significant growth opportunities for businesses specialising in catering services, particularly those capable of handling both large-scale events and regular business meetings. The involvement of PTJ Catering Limited, an SME, as a supplier exemplifies the council's openness to partnering with smaller enterprises. Catering businesses that can offer comprehensive packages, including food and beverage services, are well-positioned to benefit from contracts like this. By engaging in such public procurement projects, businesses can enhance their profiles and gain access to broader markets across the region.

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Notice Title

Town Hall Catering Services

Notice Description

As part of the Council's services, we offer an event facility for both external customers (weddings etc.) and internal customers (supplier events, community events etc.) at the Town Hall. These events have the option of having catering included on a fixed price per head basis. As the catering facility is an essential part of the event space offering, we are looking to undertake a procurement exercise to secure a new contract for the provision of catering and bar facilities for internal and external catering events within all the council's premises (primarily Town Hall) used as a hire venue. There will also be the occasional requirement to cater for other large events such as the Lord Mayor may require from time to time. The new procurement exercise will be split into the following Lots: * Lot 1 - Catering Service for Internal and External Events * Lot 2 - Catering Service for Business Meetings and Training * Lot 3 - Full Bar Service of Alcoholic and Soft Drinks

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05679c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/081764-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services


CPV Codes

55520000 - Catering services

Notice Value(s)

Tender Value
£187,083 £100K-£500K
Lots Value
£187,083 £100K-£500K
Awards Value
Not specified
Contracts Value
£187,083 £100K-£500K

Notice Dates

Publication Date
11 Dec 20252 months ago
Submission Deadline
29 Aug 2025Expired
Future Notice Date
Not specified
Award Date
17 Nov 20253 months ago
Contract Period
17 Nov 2025 - 31 Oct 2026 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
SHEFFIELD CITY COUNCIL
Contact Name
Tim Dent
Contact Email
tim.dent@sheffield.gov.uk
Contact Phone
+44 01142053646

Buyer Location

Locality
SHEFFIELD
Postcode
S1 2HH
Post Town
Sheffield
Country
England

Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
TLE32 Sheffield

Local Authority
Sheffield
Electoral Ward
City
Westminster Constituency
Sheffield Central

Supplier Information

Number of Suppliers
1
Supplier Name

PTJ CATERING

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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