Planning

Tree Surveys - CDO/2025/263

STOKE ON TRENT CITY COUNCIL

This public procurement record has 1 release in its history.

Planning

29 Jul 2025 at 13:50

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Stoke on Trent City Council is planning a procurement process for citywide tree surveys, with the intention of creating a comprehensive tree asset register/database. This falls under the industry category of surveying services. Located in Stoke-on-Trent, this procurement is currently in the planning stage, with key engagement deadlines on 15th August 2025 for expressions of interest and a subsequent market engagement questionnaire expected from 18th August 2025. The entire process is anticipated to fall under sub-central government activities, with the project's procurement titled "Tree Surveys - CDO/2025/263". The planned contract period is from 1st April 2026 to 31st March 2027, with an estimated contract value of £750,000.

The opportunity presented by this tender process is significant for businesses involved in surveying services, especially those with expertise in tree data collection, GIS systems, and data verification processes. This contract allows businesses to showcase their capabilities in managing large-scale environmental data, possibly leading to long-term engagements with local governments. Companies with experience in handling comprehensive survey projects and those adept at working with local councils’ teams, such as Greenspace or Planning departments, will find this project aligns with their services. Additionally, those able to efficiently manage complex data to adapt to the Council’s budget constraints, particularly capable of handling varying numbers of assets, stand to maximise the potential for business growth through this procurement.

How relevant is this notice?

Notice Information

Notice Title

Tree Surveys - CDO/2025/263

Notice Description

The Council requires citywide tree surveys to be carried out, alongside the creation of a comprehensive tree asset register/database, which can then be uploaded onto the Council's GIS mapping system (by the council). The data to be collected will vary depending on tree location and land ownership. The project will involve reviewing existing information-including GIS maps, Google Maps, databases, and Land Registry data-and setting up new records on a site-by-site or plot-by-plot basis. All surveyed trees must undergo verification through site visits and cross-referencing with relevant Council teams including Property Management, Planning, Streetcare, Greenspace Area Managers, and Tree Officers to ensure accuracy before finalising and storing the data. The estimated number of trees to be surveyed is 330,194, based on the Council's GIS tree canopy layer. However, this figure is not definitive due to potential double-counting across LOTS, incomplete data for certain land types (e.g. highways), and exclusions such as private trees that are not deemed a risk to public areas. Additionally, mapping tolerances may affect accuracy, so submitted prices must allow for some variation in tree numbers. The pricing and specification is structured into multiple LOTS, categorised by land types or groups of land types, enabling the Council-subject to budget constraints-to either commission all LOTS or select specific ones at this stage.

Planning Information

To express your interest in participating in this market engagement exercise, please email trees@stoke.gov.uk by 15th August 2025. A market engagement questionnaire will be issued during the week commencing 18th August 2025. The deadline for completing the questionnaire is expected to be two weeks, but this will be confirmed when the questionnaire is sent to all interested parties. Please note that further engagement may follow based on the responses received.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05683a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/043926-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71355000 - Surveying services

Notice Value(s)

Tender Value
£750,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Jul 20254 months ago
Submission Deadline
Not specified
Future Notice Date
30 Sep 2025Expired
Award Date
Not specified
Contract Period
31 Mar 2026 - 31 Mar 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
STOKE ON TRENT CITY COUNCIL
Contact Name
Not specified
Contact Email
categorymanagement@stoke.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
STOKE-ON-TRENT
Postcode
ST4 1HH
Post Town
Stoke-on-Trent
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG23 Stoke-on-Trent
Delivery Location
TLG23 Stoke-on-Trent
Local Authority
Stoke-on-Trent
Electoral Ward
Hartshill Park & Stoke
Westminster Constituency
Stoke-on-Trent Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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