Planning

Finance System

LOCALA COMMUNITY PARTNERSHIPS

This public procurement record has 1 release in its history.

Planning

01 Aug 2025 at 12:24

UK3 - Planned Procurement Notice
Summary of the contracting process

Locala Community Partnerships is currently in the planning stage of a procurement process to acquire a modern, integrated finance, ordering, and contract management system. This initiative is part of their digital transformation strategy aimed at enhancing operational efficiency and compliance. The procurement process follows an open procedure, with an expected commencement in autumn 2025. The contract is anticipated to span five years, with a possible five-year extension following a successful implementation by April 2026. The solution will be deployed across multiple regions in the UK, including UKE4, UKD3, and UKE44, and is valued at approximately £1.9 million. The procurement category is designated under financial systems software, with the enquiry period closing on 24th October 2025 and the tender period ending on 31st October 2025.

This project presents a significant opportunity for businesses specialising in SaaS, financial software, and digital transformation services. Companies capable of delivering cloud-based, scalable financial systems that align with UK public sector standards will find this tender particularly appealing. The tender requires a comprehensive solution covering software licensing or subscription, implementation services including data migration and integration, and post-implementation support. Businesses with expertise in financial control systems, compliance with regulatory standards, and offering robust e-procurement modules will be well-suited to compete, thereby positioning themselves for growth in the thriving UK public sector market.

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Notice Information

Notice Title

Finance System

Notice Description

The contracting authority intends to procure and implement a modern, integrated Finance, ordering and contract management system to replace its current legacy finance solution. This procurement forms a core component of the organisation's digital transformation strategy, with the goal of enhancing usability, financial control, transparency, compliance, and operational efficiency across all departments. The new solution is expected to provide comprehensive functionality to support: * Core financials including General Ledger, Accounts Payable, Accounts Receivable, Bank Reconciliation, and Cash Management. * Fixed Asset Management for tracking, depreciation, impairments, and reporting of tangible and intangible assets as well as a non-asset equipment register. * Project Accounting to enable financial control, reporting, and analysis of capital and operational projects. * Planning, Budgeting and Forecasting, with integrated workflows, approvals, and variance analysis. * Contract Costing and Contract Management, supporting the full lifecycle of contract delivery, milestone tracking, and financial oversight. * A robust E-Procurement module for requisitioning, supplier catalogues, purchasing, and integration with procurement frameworks. * Real-time Business Intelligence (BI) and Reporting tools, offering configurable dashboards and analytics aligned to statutory and management reporting requirements. * Automation of Finance Processes (where applicable) and inbuilt AI capability with a clear road-map of development for the future. * Integrated guided learning for users of the system (specifically end-users). * Integration with existing corporate systems such as HR/payroll, procurement portals, and banking systems. The solution should be cloud-based (SaaS preferred), scalable, and support multi-site or multi-entity financial structures. It must comply with UK public sector financial, regulatory, and data protection standards, including DSPT Toolkit, Cyber Security, IFRS, UK GDPR and Data must be held in the EU. The authority is seeking suppliers who can offer end-to-end delivery including: * Software licencing or subscription, * Implementation services (including data migration, integration, testing, and training), * Post-implementation support and system upgrades. The anticipated contract duration is expected to be 5yr plus 5yr with implementation expected to be completed by April 2026. A formal procurement process is anticipated to commence in the autumn of 2025. For our information only please can you log your interest by emailing katy.cooney@locala.org.uk and andrea.mycoe@locala.org.uk by Friday 15th August 2025.

Lot Information

Lot 1

Renewal: There will be an option to extend by 5 years at the end of 5 years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-056b53
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/045221-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK3 - Planned Procurement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48442000 - Financial systems software package

Notice Value(s)

Tender Value
£1,900,000 £1M-£10M
Lots Value
£1,900,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Aug 20256 months ago
Submission Deadline
31 Oct 2025Expired
Future Notice Date
1 Oct 2025Expired
Award Date
Not specified
Contract Period
1 Dec 2025 - 30 Nov 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LOCALA COMMUNITY PARTNERSHIPS
Contact Name
Not specified
Contact Email
katy.cooney@locala.org.uk
Contact Phone
Not specified

Buyer Location

Locality
LIVERSEDGE
Postcode
WF15 6LP
Post Town
Wakefield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE44 Calderdale and Kirklees
Delivery Location
TLD3 Greater Manchester, TLE4 West Yorkshire, TLE44 Calderdale and Kirklees
Local Authority
Kirklees
Electoral Ward
Liversedge and Gomersal
Westminster Constituency
Spen Valley

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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