DPS for Woodland Management Services and Associated Services

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    "id": "ocds-h6vhtk-056b5a-2025-08-01T13:32:26+01:00",
    "date": "2025-08-01T13:32:26+01:00",
    "ocid": "ocds-h6vhtk-056b5a",
    "description": "The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 29663. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: see contract notice (SC Ref:803642)",
    "initiationType": "tender",
    "tender": {
        "id": "CW0162",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "DPS for Woodland Management Services and Associated Services",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "77211500",
            "description": "Tree-maintenance services"
        },
        "mainProcurementCategory": "services",
        "description": "Fife Council have a requirement to put in place a Dynamic Purchasing System (DPS) to cover woodland management services and associated services. Many of these requirements are one offs and are considered varied by their nature.",
        "lots": [
            {
                "id": "1",
                "title": "Woodland Maintenance",
                "description": "Woodland Maintenance including Woodland management plans to Scottish Forestry standard. Woodland thinning Enrichment under planting Small scale shrub and tree planting Management of regeneration Tree safety survey Tree safety works (Hazardous trees) Tree felling Tree felling and removal Tree pruning along path corridors",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "50"
                        },
                        {
                            "type": "price",
                            "description": "50"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "5 year extension period"
                },
                "secondStage": {
                    "minimumCandidates": 5
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "Fife Council may require additional purchases under this contract which have not been specifically detailed in the \"specification\" however any additional purchases will be in full accordance with the requirements of Regulation 72 of the Public Contract (Scotland) Regulations 2015"
                },
                "status": "active"
            },
            {
                "id": "2",
                "title": "Wildflower Meadows and Maintenance",
                "description": "Wildflower Meadows and Maintenance including but not limited to Wildflower meadow creation (In riparian areas) Maintenance of wildflower",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "50"
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                        {
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                            "description": "50"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Optional 60 months"
                },
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                    "minimumCandidates": 5
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "Fife Council may require additional purchases under this contract which have not been specifically detailed in the \"specification\" however any additional purchases will be in full accordance with the requirements of Regulation 72 of the Public Contract (Scotland) Regulations 2015"
                },
                "status": "active"
            },
            {
                "id": "3",
                "title": "Invasive Species",
                "description": "Invasive Species including but not limited to Treatment of invasive species (Japanese Knotweed and Himalayan Balsam)",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
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                            "description": "50"
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                    "durationInDays": 1800
                },
                "hasRenewal": true,
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                    "description": "optional 60 months"
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                },
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                },
                "status": "active"
            },
            {
                "id": "4",
                "title": "Pathways, Steps and Drainage",
                "description": "Pathways, Steps and Drainage including but not limited to New path (Semi-bound surface) New path (Unbound surface) Upgrade path Upgrade steps New timber board and aggregate steps. Gabion basket retaining wall for path. Drainage works Piped culverts Excavate 'U' titch Removal of waste from site",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "50"
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                            "type": "price",
                            "description": "50"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "optional 60 Months"
                },
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                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": true,
                "options": {
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                },
                "status": "active"
            },
            {
                "id": "5",
                "title": "Signage",
                "description": "Signage including but no limited to Interpretation signage Information board Waymarker post Finger post Removal old signage from site",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "50"
                        },
                        {
                            "type": "price",
                            "description": "50"
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                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
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                },
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                },
                "submissionTerms": {
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                },
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                "options": {
                    "description": "Fife Council may require additional purchases under this contract which have not been specifically detailed in the \"specification\" however any additional purchases will be in full accordance with the requirements of Regulation 72 of the Public Contract (Scotland) Regulations 2015"
                },
                "status": "active"
            },
            {
                "id": "6",
                "title": "Fencing and Benches",
                "description": "Fencing and Benches including but not limited to Post and rail fencing Vehicle barrier Benches Removal of waste from site",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "50"
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                        {
                            "type": "price",
                            "description": "50"
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                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
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                },
                "submissionTerms": {
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                "hasOptions": true,
                "options": {
                    "description": "Fife Council may require additional purchases under this contract which have not been specifically detailed in the \"specification\" however any additional purchases will be in full accordance with the requirements of Regulation 72 of the Public Contract (Scotland) Regulations 2015"
                },
                "status": "active"
            },
            {
                "id": "7",
                "title": "Wildlife",
                "description": "Wildlife including but not limited to Written Wildlife Assessments Erect bird boxes Erect bat boxes",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "50"
                        },
                        {
                            "type": "price",
                            "description": "50"
                        }
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                    "durationInDays": 1800
                },
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                },
                "status": "active"
            },
            {
                "id": "8",
                "title": "Site Clearance",
                "description": "Site Clearance site clearance including fly-tipping, burn debris, others",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "50"
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                        {
                            "type": "price",
                            "description": "50"
                        }
                    ]
                },
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                    "durationInDays": 1800
                },
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                },
                "submissionTerms": {
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                },
                "hasOptions": true,
                "options": {
                    "description": "Fife Council may require additional purchases under this contract which have not been specifically detailed in the \"specification\" however any additional purchases will be in full accordance with the requirements of Regulation 72 of the Public Contract (Scotland) Regulations 2015"
                },
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77211500",
                        "description": "Tree-maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM72"
                    }
                ],
                "deliveryLocation": {
                    "description": "Fife"
                },
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77300000",
                        "description": "Horticultural services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM72"
                    }
                ],
                "deliveryLocation": {
                    "description": "Fife"
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            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90922000",
                        "description": "Pest-control services"
                    }
                ],
                "deliveryAddresses": [
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                        "region": "UKM72"
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                ],
                "deliveryLocation": {
                    "description": "Fife"
                },
                "relatedLot": "3"
            },
            {
                "id": "4",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45233160",
                        "description": "Paths and other metalled surfaces"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM72"
                    }
                ],
                "deliveryLocation": {
                    "description": "Fife"
                },
                "relatedLot": "4"
            },
            {
                "id": "5",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "34928470",
                        "description": "Signage"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM72"
                    }
                ],
                "deliveryLocation": {
                    "description": "Fife"
                },
                "relatedLot": "5"
            },
            {
                "id": "6",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "34928220",
                        "description": "Fencing components"
                    }
                ],
                "deliveryAddresses": [
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                        "region": "UKM72"
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                ],
                "deliveryLocation": {
                    "description": "Fife"
                },
                "relatedLot": "6"
            },
            {
                "id": "7",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "92534000",
                        "description": "Wildlife preservation services"
                    }
                ],
                "deliveryAddresses": [
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                        "region": "UKM72"
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                        "scheme": "CPV",
                        "id": "45111213",
                        "description": "Site-clearance work"
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                ],
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                        "region": "UKM72"
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                    "description": "Fife"
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                    "type": "economic",
                    "description": "Questions 4B5a 4B5b 4B5c Insurance Question 4B6 Ratio",
                    "minimum": "Questions 4B5a 4B5b 4B5c Insurance Organisations must also have or commit to have the relevant levels of insurance cover before the framework starts or we will exclude you from this procurement. GBP10m Employers Liability GBP5m Public Liability GBP1m Professional Liability Insurance Evidence of Vehicle Insurance Insurance levels will be reviewed for each individual work package and call off from the DPS Question 4B6 Ratio A Liquidity Ratio will be applied - Current Assets will be divided by Current Liabilities. Tenderers are to provide their Current assets and Current liabilities in relation to their published accounts for the last two years. Tenderers are expected to achieve a ratio of 1 or more. Where a Tenderer does not meet this requirement further details should be provided to confirm why, and the Council may undertake additional financial checks and a qualitative judgement shall be made as to the financial capacity of the Tenderer.",
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                    "minimum": "4C.1.2 We will evaluate organisation's experience and capability relative to what we intend to buy, in particular: Supplying the same services Achieving the same or similar outcomes Suppliers will be required to provide 3 examples of works carried out in the past 3 years. Notes of key importance here is the relevance of each if the examples given to the services required. Details should include Clients Value full description of the work involved in each scenario. This is not an exhaustive list. A maximum word count of 500 words will apply to each example in this question 4C.4 Please provide a statement of the relevant supply chain management and /or tracking systems used If bidders intend to use a supply chain to deliver the requirements detailed, they should confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and provide evidence when requested of: a) their standard payment terms b) >=95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year If the bidder is unable to confirm (b) they must provide an improvement plan, signed by their Director, which improves the payment performance. 4C6 We can exclude you from this procurement if you don't hold the following (please provide supporting documentation) NPTC/Lantra/ NVQ Training relevant to the nature of the requirements including the following Level 2 Award in Chainsaw Maintenance and Crosscutting - Level 2 Manual Fed Mechanical Chipper Qualification Level 3 Award in Felling and Processing Trees up to 380mm Level 2 Award in Branch Removal and Breakdown of a Crown Level 2 Award in Safe Use of a Powered Pole Pruner Level 2 Award in Accessing a Tree Using a Rope and Harness Level 2 Award in Supporting Colleagues Undertaking Off Ground Tree Related Operations Level 2 Award in Tree Climbing and Rescue Level 3 Award in Felling and Processing Trees Over 380mm Level 3 Award in Severing Uprooted or Windblown Trees Using a Chainsaw Level 3 Award in Emergency Tree work Operations Level 3 Award in Aerial Chainsaw work from a harness Level 3 Award in Aerial cutting of Trees Using Free Fall Techniques Level 3 Award in Aerial Tree Rigging PA1 and PA6 Chemical Spraying Application Treework Operator Forrestry/ Agricultural fencing Horticulture Tractor with Trailed/Mounted Implements and PTOs Tracked Excavator Brushwood Chipper Operations MEWP, Chainsaw from MEWP, Assisting felling, Winch Cert, Tree Inspection (Minimal of Basic Tree inspection), Stump Grinder, Emergency Forestry First Aid Please provide supporting documentation 4C.7 Suppliers must confirm that they have Environmental Management systems ISO14001 or equivalent SEPA Waste Carriers Licence or equivalent. Please provide supporting documentation 4C.8.1 4C.8.2 We will evaluate your organisation's annual manpower and managerial staff levels over the last 3 years to ensure adequate resources are in place to support the delivery of this framework agreement. We can exclude you from this procurement if, in our opinion, you cannot resource the agreement we intend to award. 4C.9 Please provide details of availability of Plant and Tools 4D1 Organisations must confirm they have in place documented, monitoring and reviewing arrangements (on an ongoing basis) for Quality Assurance Health & Safety Environmental Management Documented arrangements that the organisation has a system for monitoring quality management procedures on an on-going basis.",
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            "id": "GB-FTS-2273",
            "name": "Fife Council",
            "identifier": {
                "legalName": "Fife Council"
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            "address": {
                "streetAddress": "Fife House, North Street",
                "locality": "Glenrothes",
                "region": "UKM72",
                "postalCode": "KY7 5LT",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Dawn Alice Watson",
                "telephone": "+44 3451550000",
                "email": "dawn.watson@fife.gov.uk",
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            "details": {
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                "classifications": [
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                        "scheme": "TED_CA_TYPE",
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                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-3049",
            "name": "Kirkcaldy Sheriff Court",
            "identifier": {
                "legalName": "Kirkcaldy Sheriff Court"
            },
            "address": {
                "locality": "Kirkcaldy",
                "countryName": "United Kingdom"
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