Tender

Network Connectivity and Telephony provision and support.

WARMINSTER TOWN COUNCIL

This public procurement record has 2 releases in its history.

TenderUpdate

04 Aug 2025 at 14:37

UK4 - Tender Notice
Tender

04 Aug 2025 at 09:17

UK4 - Tender Notice
Summary of the contracting process

Warminster Town Council, based in the United Kingdom, is currently at the tender stage for a contract involving network connectivity and telephony provision and support. The procurement process, under the authority of Warminster Town Council, is particularly targeted towards services within the internet and computer network industries. The procurement is conducted through an open competition method with an estimated contract value of £50,000, covering a five-year period from 1st December 2025 to 30th November 2030. Key dates include the tender submission deadline on 5th September 2025 and the announcement of the successful tenderer expected during the week commencing 29th September 2025. The opportunity is suitable for SMEs and VCSEs, located within the UK, reflecting a special focus on these business types for participation.

This tender presents a significant opportunity for growth for businesses specialising in IT services and telecommunications. Businesses with expertise in internet and computer network services, particularly those providing managed IT solutions, telephony services, and comprehensive security measures, are well-suited to compete. The procurement seeks not just competitive pricing but also quality and experience, offering a balanced assessment criterion that prioritises both cost and operational capability. Engaging with Warminster Town Council on this opportunity can lead to a long-term contract, providing stable business over the next five years and potential collaboration with local government authorities. As such, companies with proven track records, robust service provision capabilities, and competitive financial proposals are encouraged to tender.

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Notice Information

Notice Title

Network Connectivity and Telephony provision and support.

Notice Description

Warminster Town Council Invitation to Tender for Network Connectivity and Telephony provision and support. Introduction Warminster Town Council are inviting tenders from competent interested parties for network connectivity and telephony provision and support for the next 5 years. Warminster Town Council currently have 16 managed works stations with a further 14 users needing support on non-council devices. There are also leased lines, PSTN lines alongside various licences and domains. See schedule below. Schedule Please see below table of current provision. Service Description QTY Telephony Services Horizon Software Assurance and Support 14 Internet Connectivity and line rentals Converged FTTC Broadband on 01985 214127 1 Leased Line for CCTV 1 Converged FTTC Broadband on 01985 214395 1 ADS2+ Broadband on 01985 217570 1 FTTC Broadband Backup 1 PSTN Line Meeting Room 1 PSTN Line Rental 01985 214127 1 PSTN Line Rental 01985 214395 1 Managed IT services EVO Managed User 12 EVO Managed Mobile User Councillors 3 EVO Managed Workstations 14 EVO Managed Workstations- Councillors 3 EVO Managed SaaS Platform 1 Zee Drive Licensing- Monthly 3 Online Backup (Price Per GB) 3 Managed Veaam Workstation Backup 1 Microsoft 365 Business Premium (Monthly) 7 Microsoft 365 Business Premium (Annual) 12 Microsoft EntraID P1 14 Enterprise Mobility + Security E3 (Annual) 14 Microsoft 365 Business Basic (Annual) 14 Microsoft 365 Business Premium (Monthly) 2 Microsoft 365 Business Premium (Annual) 13 Domains 4 Security Tenderers must provide comprehensive security appropriate for a council. Financial Information Tenderers are required to submit detailed costings explaining how they propose to manage the existing schedule. Timeline w/c 4th August 2025 tender documents made available 12.00 noon, Friday 5th September 2025 tender closes. w/c 29th September winning tenderer informed. Tender Submissions Warminster Town Council require tenderers to submit a tender with a covering letter and include detailed costings with full explanations of what is included within the tender. The tender should also include evidence of previous work with references. Plus, anything else the tenderer deems appropriate. Including qualifications and memberships. See list of required documents below. Assessment of Submission It is the intention of the Town Council to assess the bids through the use of a quality matrix with a weighting of 40% quality and 60% price. A copy of the quality matrix criteria and weighting is attached to the tender. See appendix A. After the closing date the tenders will be assessed against the matrix. The Town Council does not bind itself to accept the lowest or any tender, nor will it pay any expenses which may be occurred by any Tenderer in the preparation of this tender. All recipients of these documents, whether or not they submit a tender, shall treat them as private and confidential. Tenders which do not conform to the foregoing instructions will not be considered. All rates and prices must be, and will deem to have been, tendered exclusive of VAT. Conditions of Contract The Town Council will enter into a contract with the successful tenderer for a period of 5 years. Conditions of Tender The completed Form of Tender and written submission, as specified in the schedule of Documents below, are to be returned to the Town Clerk at the offices of Warminster Town Council by 12 noon, 5th September 2025. Email address townclerk@warminster-tc.gov.uk The tenderer must not contact councillors or staff other than the specified point of contact for the Town Council as identified above for any reason at all. The tenderer must not contact councillors or staff to encourage or support their tender outside the prescribed process. The tenderer is to provide an electronic copy of the submission to the email address above. The electronic copy may be via email. Any tenders delivered outside of these times will not be accepted. Please note, the comprehensiveness and quality of the documents will be used to assess the tender returns. Schedule of Documents The documents listed below will be required as part of the submission for assessment. A. Detailed costings with full explanation of services provided. B. Experience Please submit details of your relevant experience and qualifications. D. Insurances Please submit copies of your relevant insurances. E. Health and Safety Please submit examples of RAMs and qualifications. F. Additional Information Please submit any additional information that would be beneficial to the assessment of the tender. Contact Information For further details and queries, please contact Judith Halls- jhalls@warminster-tc.gov.uk Appendix A Category Criterion Weighting % Financial Proposal Rent/price competitiveness 60 Operational capability Relevant Experience/track record 15 Method of Provision 15 Added value Engagement 10

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-056c01
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/045725-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72400000 - Internet services

72700000 - Computer network services

Notice Value(s)

Tender Value
£50,000 Under £100K
Lots Value
£50,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Aug 20256 months ago
Submission Deadline
5 Sep 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Dec 2025 - 30 Nov 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WARMINSTER TOWN COUNCIL
Contact Name
Not specified
Contact Email
stuart.legg@warminster-tc.gov.uk
Contact Phone
01985214847

Buyer Location

Locality
WARMINSTER
Postcode
BA12 8LB
Post Town
Bath
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK72 Wiltshire
Delivery Location
Not specified
Local Authority
Wiltshire
Electoral Ward
Warminster East
Westminster Constituency
South West Wiltshire

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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