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Christmas Light Trail to Dover Town for 2025

Dover Town Council

This public procurement record has 2 releases in its history.

Award

17 Sep 2025 at 09:55

UK7 - Contract Details Notice
Tender

04 Aug 2025 at 11:54

UK4 - Tender Notice
Summary of the contracting process

The procurement process for the "Christmas Light Trail to Dover Town for 2025" was led by Dover Town Council, a public authority at the sub-central government level. The initiative sought to create a captivating lighting display featuring vibrant projections and lighting on a 30-foot Christmas tree in Dover, UK. The procurement was conducted under an open competition method, targeting the services industry category. The tender process concluded with the award of the contract to AV EVENTS (READING) LIMITED, an SME, on 17 September 2025. The contract is scheduled to commence on 10 November 2025 and end on 9 January 2026, with the light trail starting on 29 November 2025. The total contract value is £24,999, excluding VAT, and the scheme must adhere to specific timelines and quality standards set by Dover Town Council.

This tender presents significant growth opportunities for businesses specialising in event management, lighting design, and electrical installations. Companies with expertise in creating visually striking and interactive lighting displays are particularly well-suited to participate in this type of contract. The requirement for expertise in installation services and the maintenance of electrical and mechanical equipment indicates an opportunity for businesses capable of offering comprehensive lighting solutions. Furthermore, businesses that can demonstrate environmental responsibility and contribute added social value to the community are likely to perform well in similar future tenders, particularly those held by public sector entities like Dover Town Council.

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Notice Information

Notice Title

Christmas Light Trail to Dover Town for 2025

Notice Description

Dover Town Council invites tenders from suitably experienced and qualified contractors for the design, supply, delivery & management of a "Dover Town Christmas Light Trail" for 2025.Bringing a WOW factor for the public as well as incorporating an element of possible interaction within the design. With the additional supply, dress, management & de-rig of lighting for the Town's 30ft tall Christmas Tree. This contract involves the design, supply, install, management & de-rig of all required projections/lighting/equipment relating to the delivery of said Light Trail, including the Town's 30ft Christmas Tree. All works must be undertaken in a safe and professional manner, with full consideration given to the members of public & businesses. Please contact the Customer Events Team Leader if a site visit is required.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-056c27
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/057187-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

51 - Installation services (except software)

92 - Recreational, cultural and sporting services

CPV Codes

31500000 - Lighting equipment and electric lamps

31600000 - Electrical equipment and apparatus

51100000 - Installation services of electrical and mechanical equipment

92311000 - Works of art

Notice Value(s)

Tender Value
£24,999 Under £100K
Lots Value
£24,999 Under £100K
Awards Value
Not specified
Contracts Value
£24,999 Under £100K

Notice Dates

Publication Date
17 Sep 202511 months ago
Submission Deadline
30 Aug 2025Expired
Future Notice Date
Not specified
Award Date
17 Sep 202511 months ago
Contract Period
10 Nov 2025 - 9 Jan 2026 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Dover Town Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DOVER
Postcode
CT16 1DW
Postcode Area
Canterbury
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ44 East Kent
Delivery Location
TLJ44 East Kent
Local Authority
Dover
Electoral Ward
Town & Castle
Westminster Constituency
Dover and Deal

Supplier Information

Number of Suppliers
1
Supplier Name

AV EVENTS (READING) LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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