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SUPPLY AND INSTALLATION OF A WEBCASTING AND ASSOCIATED SERVICES SYSTEM

West Midlands Combined Authority

This public procurement record has 4 releases in its history.

Award

28 Apr 2026 at 12:45

UK7 - Contract Details Notice
Award

31 Mar 2026 at 14:20

UK6 - Contract Award Notice
Tender

07 Jan 2026 at 14:09

UK4 - Tender Notice
Planning

06 Aug 2025 at 11:21

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The West Midlands Combined Authority (WMCA) is undertaking a procurement process to supply and install a webcasting and associated services system, aimed at enhancing accessibility and transparency of public meetings. Located in Birmingham, WMCA has awarded the contract under a competitive flexible procedure, with the works to be completed by 31st May 2026, coinciding with the start of the new municipal year. This project, which falls under the goods category and is governed by the UK’s recent legislative changes on meeting protocols, marks the progression from planning to award stages in its procurement lifecycle. The contract initiation was on 28th April 2026, and it spans until 29th April 2029, with an option for two additional 12-month extensions. The procurement method being open ensures fair competition, enhancing business opportunities within the industry sector, particularly in webcasting and audio-visual equipment in the UK.

This tender presents a significant opportunity for businesses, especially small and medium enterprises (SMEs), working within the audio-visual and IT services sectors to expand their offerings to public authorities. In particular, businesses specialising in web camera technology, audio-visual equipment, and miscellaneous networking software packages can find growth potential through this project. The procurement stages have been designed with multiple assessment criteria ensuring transparency and equality, allowing businesses with innovative solutions in technical design, maintenance, software, and hardware implementation to showcase their strengths. By engaging in this project, there is potential for suppliers not only to contribute to public service improvement but also to leverage the visibility and credibility gained from collaborating with a prominent regional public authority like WMCA. Public-i Group Limited, a successful SME in this contract, sets a precedent for other similarly positioned businesses aiming to enter the public sector market.

How relevant is this notice?

Notice Information

Notice Title

SUPPLY AND INSTALLATION OF A WEBCASTING AND ASSOCIATED SERVICES SYSTEM

Notice Description

West Midlands Combined Authority (WMCA) is currently reviewing its on-site facilities for the delivery and management of public meetings to improve accessibility for members, and visibility to the public, in advance of proposed legislative changes to meeting protocols, as directed by the UK Government's recent consultation on remote attendance and proxy voting in local government. The main room will seat up to 43 people, with an adjacent public viewing area for 10 additional people. WMCA are looking to secure the supply and installation of a webcasting solution with works to be completed by 31st May 2026 to coincide with the start of the 2026/27 municipal year.

Lot Information

Lot 1

Renewal: 2 x 12 month optional extension periods

Planning Information

WMCA intend to circulate a questionnaire through Bravo (WMCA e-tendering portal), allowing you to provide more information about your interest and comment on the proposed approach. Portal Website: https://wmca.bravosolution.co.uk Pre Market Engagement Title: Pre Market Engagement Webcasting Services Bravo Solution Project Reference: PQQ_258

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-058246
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/038533-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

32 - Radio, television, communication, telecommunication and related equipment

48 - Software package and information systems

CPV Codes

30237240 - Web camera

32321200 - Audio-visual equipment

48219000 - Miscellaneous networking software package

Notice Value(s)

Tender Value
£255,000 £100K-£500K
Lots Value
£255,000 £100K-£500K
Awards Value
£236,611 £100K-£500K
Contracts Value
£236,611 £100K-£500K

Notice Dates

Publication Date
28 Apr 20264 months ago
Submission Deadline
3 Feb 2026Expired
Future Notice Date
31 Oct 2025Expired
Award Date
31 Mar 20264 months ago
Contract Period
30 Apr 2026 - 29 Apr 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Midlands Combined Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B19 3SD
Postcode Area
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
Not specified
Local Authority
Birmingham
Electoral Ward
Newtown
Westminster Constituency
Birmingham Ladywood

Supplier Information

Number of Suppliers
1
Supplier Name

Public-i Group Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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