Notice Information
Notice Title
Tender for Supply of Case Note Folders.
Notice Description
Swansea Bay University Health Board (SBU HB) is awarding a contract for the Supply of 25,000 Patient Case Note Folders to support the Health Records Department. The procurement was conducted via an open tender process and the preferred supplier was identified based on submission of the most advantageous bid that met the Health Board's requirements. The contract value is PS49,155.00 (excluding VAT). This value includes delivery to the Health Board site. The contractor is Lyreco UK Limited.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-058259
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/066348-2025
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- UK7 - Contract Details Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Open
- Procurement Method Details
- Below threshold - open competition
- Tender Suitability
- SME
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
22 - Printed matter and related products
-
- CPV Codes
22852000 - Folders
Notice Value(s)
- Tender Value
- £75,000 Under £100K
- Lots Value
- £75,000 Under £100K
- Awards Value
- Not specified
- Contracts Value
- £49,155 Under £100K
Notice Dates
- Publication Date
- 17 Oct 20251 months ago
- Submission Deadline
- 21 Aug 2025Expired
- Future Notice Date
- Not specified
- Award Date
- 14 Oct 20251 months ago
- Contract Period
- 19 Oct 2025 - 20 Apr 2027 1-2 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- NHS WALES SHARED SERVICES PARTNERSHIP (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)
- Additional Buyers
NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)
- Contact Name
- Anthony Ndudo
- Contact Email
- anthony.ndudo@wales.nhs.uk
- Contact Phone
- +44 29 2150 0693
Buyer Location
- Locality
- CARDIFF
- Postcode
- CF14 3UZ
- Post Town
- Cardiff
- Country
- Wales
-
- Major Region (ITL 1)
- TLL Wales
- Basic Region (ITL 2)
- TLL5 South East Wales
- Small Region (ITL 3)
- TLL51 Central Valleys and Bridgend
- Delivery Location
- TLL Wales
-
- Local Authority
- Rhondda Cynon Taf
- Electoral Ward
- Taff's Well
- Westminster Constituency
- Cardiff North
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/066348-2025
17th October 2025 - Contract details notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/046468-2025
6th August 2025 - Tender notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-058259-2025-10-17T14:17:19+01:00",
"date": "2025-10-17T14:17:19+01:00",
"ocid": "ocds-h6vhtk-058259",
"initiationType": "tender",
"parties": [
{
"id": "GB-PPON-PXWV-6492-CGMN",
"name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)",
"identifier": {
"scheme": "GB-PPON",
"id": "PXWV-6492-CGMN"
},
"address": {
"streetAddress": "4-5 Charnwood Court,",
"locality": "Cardiff",
"postalCode": "CF14 3UZ",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKL22"
},
"contactPoint": {
"name": "Anthony Ndudo",
"email": "Anthony.Ndudo@wales.nhs.uk",
"telephone": "+44 29 2150 0693"
},
"roles": [
"buyer"
],
"details": {
"url": "http://nwssp.nhs.wales/ourservices/procurement-services/",
"classifications": [
{
"scheme": "UK_CA_TYPE",
"id": "publicAuthoritySubCentralGovernment",
"description": "Public authority - sub-central government"
},
{
"scheme": "UK_CA_DEVOLVED_REGULATIONS",
"id": "GB-WLS",
"description": "Welsh devolved regulations apply"
}
]
}
},
{
"id": "GB-NHS-RQF",
"name": "NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust)",
"identifier": {
"scheme": "GB-NHS",
"id": "RQF"
},
"address": {
"streetAddress": "4-5 Charnwood Court, Heol Billingsley Parc Nantgarw",
"locality": "Cardiff",
"postalCode": "CF15 7QZ",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKL15"
},
"contactPoint": {
"name": "Anthony Ndudo",
"email": "Anthony.Ndudo@wales.nhs.uk",
"telephone": "+44 29 2150 0693"
},
"roles": [
"buyer"
],
"details": {
"url": "http://nwssp.nhs.wales/ourservices/procurement-services/",
"classifications": [
{
"scheme": "UK_CA_TYPE",
"id": "publicAuthoritySubCentralGovernment",
"description": "Public authority - sub-central government"
},
{
"scheme": "UK_CA_DEVOLVED_REGULATIONS",
"id": "GB-WLS",
"description": "Welsh devolved regulations apply"
}
]
}
},
{
"id": "GB-PPON-PBDD-4873-GRGH",
"name": "Lyreco UK Limited",
"identifier": {
"scheme": "GB-PPON",
"id": "PBDD-4873-GRGH"
},
"address": {
"streetAddress": "Deer Park Court",
"locality": "Telford",
"postalCode": "TF2 7NB",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKG21"
},
"contactPoint": {
"email": "diane.brooks@lyreco.com"
},
"roles": [
"supplier"
],
"details": {
"scale": "large",
"vcse": false
}
}
],
"buyer": {
"id": "GB-NHS-RQF",
"name": "NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust)"
},
"tender": {
"id": "SBU-ITT-60113",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "Tender for Supply of Case Note Folders.",
"description": "Swansea Bay University Health Board (SBU HB) is awarding a contract for the Supply of 25,000 Patient Case Note Folders to support the Health Records Department. The procurement was conducted via an open tender process and the preferred supplier was identified based on submission of the most advantageous bid that met the Health Board's requirements. The contract value is PS49,155.00 (excluding VAT). This value includes delivery to the Health Board site. The contractor is Lyreco UK Limited.",
"status": "complete",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "22852000",
"description": "Folders"
}
],
"deliveryAddresses": [
{
"region": "UKL",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"value": {
"amountGross": 90000,
"amount": 75000,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Below threshold - open competition",
"mainProcurementCategory": "goods",
"aboveThreshold": false,
"submissionMethodDetails": "This procurement exercise is being carried out via Bravo E-tendering Portal: https://etenderwales.bravosolution.co.uk/home.html",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed"
},
"tenderPeriod": {
"endDate": "2025-08-21T15:00:00+01:00"
},
"enquiryPeriod": {
"endDate": "2025-08-12T16:00:00+01:00"
},
"lots": [
{
"id": "1",
"status": "complete",
"value": {
"amountGross": 90000,
"amount": 75000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "Technical.",
"description": "All bidders are required to complete, as part of their submission the Form of Offer document. This schedule will enable the Health Board to score the Quality Questions of the bids received.",
"numbers": [
{
"number": 15,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Commercial",
"description": "Commercial value of the Health Board's requirement.",
"numbers": [
{
"number": 85,
"weight": "percentageExact"
}
]
}
]
},
"selectionCriteria": {
"criteria": [
{
"description": "This is an open tender. Suppliers must meet the minimum legal, technical, and insurance requirements. Only complete and timely tender submissions will be considered for evaluation. N/B: (All bidders must ensure they are registered on the Central Digital Platform and have received the Unique ID)"
}
]
},
"suitability": {
"sme": true
},
"contractPeriod": {
"startDate": "2025-09-05T00:00:00+01:00",
"endDate": "2025-10-31T23:59:59+00:00"
}
}
],
"documents": [
{
"id": "046468-2025",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/046468-2025",
"datePublished": "2025-08-06T12:04:48+01:00",
"format": "text/html"
}
]
},
"language": "en",
"awards": [
{
"id": "1",
"status": "active",
"mainProcurementCategory": "goods",
"suppliers": [
{
"id": "GB-PPON-PBDD-4873-GRGH",
"name": "Lyreco UK Limited"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "22852000",
"description": "Folders"
}
],
"deliveryAddresses": [
{
"region": "UKL",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"relatedLots": [
"1"
]
}
],
"contracts": [
{
"id": "1",
"awardID": "1",
"title": "Supply of Case Note Folders",
"status": "active",
"period": {
"startDate": "2025-10-20T00:00:00+01:00",
"endDate": "2027-04-20T23:59:59+01:00"
},
"value": {
"amountGross": 58986,
"amount": 49155,
"currency": "GBP"
},
"aboveThreshold": false,
"dateSigned": "2025-10-15T00:00:00+01:00",
"documents": [
{
"id": "066348-2025",
"documentType": "contractNotice",
"noticeType": "UK7",
"description": "Contract details notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/066348-2025",
"datePublished": "2025-10-17T14:17:19+01:00",
"format": "text/html"
}
]
}
]
}