Planning

TRAFFIC REGULATION ORDER (TRO) MANAGEMENT SOFTWARE

WREXHAM COUNTY BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Planning

07 Aug 2025 at 08:57

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Wrexham County Borough Council is in the planning stages of a procurement process for a Traffic Regulation Order (TRO) Management System, aimed at supporting digital Traffic Regulation Orders including various types such as permanent, temporary, and experimental Orders. This tender falls under the Software package and information systems category and pertains to the region UKL23 in the United Kingdom. The council seeks pre-market engagement responses by the 1st of September 2025. The procurement method includes a hosted platform or Software as a Service (SaaS) approach, suitable for small and medium-sized enterprises (SMEs) and voluntary, community and social enterprises (VCSEs). The process includes a milestone for future notice by the 22nd of September 2025, and is governed by Welsh devolved regulations.

This tender represents a significant opportunity for businesses specialising in software solutions to expand into the public sector and potentially collaborate on innovative traffic management tools. The TRO Management System is particularly suited for firms that can cater to digital management requirements, offering scalable solutions that align with Wrexham County Borough Council's current operational needs. Businesses capable of delivering intuitive, cost-effective software with robust functionality for user permissions and integration with additional applications are well-positioned to compete. This project provides a potential growth avenue for technology firms looking to showcase their expertise in public infrastructure and regulatory systems.

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Notice Information

Notice Title

TRAFFIC REGULATION ORDER (TRO) MANAGEMENT SOFTWARE

Notice Description

TRAFFIC REGULATION ORDER (TRO) MANAGEMENT SOFTWARE BACKGROUND Wrexham Country Borough Council (WCBC) are looking to engage with the market with the potential of procuring a Traffic Regulation Order Management System in order to support the creation and updating of digital Traffic Regulation Orders (permanent, temporary and experimental Orders), Off Street Parking Places Orders and Moving Traffic Orders. WCBC's existing system is an on premise solution with limited scope for expansion in line with current operational needs. REQUIREMENTS The following list is not exhaustive and should be used as a guide to the technical requirements WCBC would be looking for in any TRO system: * Have the ability to draft, edit and manage Traffic Regulation Orders including permanent, temporary and experimental Orders, Off Street Parking Places Orders, and Moving Traffic Orders. * Be able to record non-TRO assets such as pedestrian crossings, bus stop clearways, and box junctions. * Be able to record the location of network assets such as EV charging points and pay and display machines. * Utilise a standardised approach for developing consultation plans during TRO design and proposal stages with appropriate amendment history and version control. * Use standardised and appropriate formats for issued documents in line with current Department of Transport standards and practice and the Road Traffic Act. Any solution should be reasonably adaptable for future legislative requirements (such as Automated Vehicles Bill) * Offer a simple, cost effective and intuitive to use solution with the user base at the forefront of its design. * Offer a solution that would be delivered on a hosted platform or SaaS * Access to a system that is configurable and permissions managed appropriately by designated system administration. The system must support the managing of user permissions and be able limit certain functionality to nominated user / system admin. * The solution should have the ability to keep its mapping geodatabases up to date or be easily updateable. * The supplier should outline any ability for their solution to integrate with any other applications or asset management services It would also be advantageous due to the required knowledge, internal resourcing and time constraints on Road Network Officers, if suppliers of any application could outline any TRO design and proposal support packages (tiered or fully managed) offered as part or in addition to the application offer. SUBMISSION AND TIMESCALES Please e-mail an overview of your solution to Clare Roberts, Category Manager at Clare.Roberts@wrexham.gov.uk by midday on 1st September 2025. Please ensure you only submit information that is relevant to the detailed outlined above. Please include the reference 'Proc 24-239' in the subject heading of your e-mail response.

Planning Information

Pre Market Engagement

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-058304
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/046752-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£60,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Aug 20256 months ago
Submission Deadline
Not specified
Future Notice Date
22 Sep 2025Expired
Award Date
Not specified
Contract Period
31 Mar 2026 - 31 Mar 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WREXHAM COUNTY BOROUGH COUNCIL
Contact Name
Not specified
Contact Email
procurement@wrexham.gov.uk
Contact Phone
+44 1978292807

Buyer Location

Locality
WREXHAM
Postcode
LL11 1AR
Post Town
Llandudno
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL3 North Wales
Small Region (ITL 3)
TLL34 Flintshire and Wrexham
Delivery Location
TLL23 Flintshire and Wrexham
Local Authority
Wrexham
Electoral Ward
Grosvenor
Westminster Constituency
Wrexham

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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