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ID 5830970 DE - Stranmillis College - Provision, Implementation, Support and Maintenance of a New Finance System

Stranmillis University College

This public procurement record has 3 releases in its history.

Award

04 Nov 2025 at 10:50

UK7 - Contract Details Notice
Award

03 Oct 2025 at 12:50

UK6 - Contract Award Notice
Tender

07 Aug 2025 at 15:33

UK4 - Tender Notice
Summary of the contracting process

Stranmillis University College, located in Belfast, United Kingdom, has recently concluded its procurement process for the provision, implementation, support, and maintenance of a new finance system. This procurement falls under the industry categories of IT services and software development, with specific focus on software packages and information systems. The contract has been awarded through an open procedure to Sherwood Systems Limited, a small and medium enterprise (SME) based in Belfast. The entire contract is set to start immediately after its award in late 2025, with the complete implementation required by 28 February 2026. The initial contract period lasts for five years starting from 1 March 2026, with options to extend up to a maximum of seven and a half years.

This contract represents a significant opportunity for businesses experienced in providing IT consultancy, software development, and maintenance services to the public sector, particularly within the education and central government domains. Companies specializing in off-the-shelf financial software solutions and possessing robust support and maintenance capabilities would find this a lucrative project. Additionally, the contract includes optional modules such as Customer Self-Service Portal and Payroll systems, allowing for further business extension opportunities. SMEs, like Sherwood Systems Limited, have demonstrated competitive ability in this tender, indicating possible accessibility for similarly scaled companies in future procurements.

How relevant is this notice?

Notice Information

Notice Title

ID 5830970 DE - Stranmillis College - Provision, Implementation, Support and Maintenance of a New Finance System

Notice Description

Stranmillis University College (The Buyer) wishes to establish a contract with a Supplier to provide a commercial, off-the shelf solution for the provision, support and maintenance of a finance system, which must be fully operational by 1 March 2026. The Contract will commence immediately following Award, with an implementation phase, which must be completed by 28 February 2026. The initial 5-year period will commence on the Go-Live date of 1 March 2026, and include options to extend for 2 further up to one-year periods (i.e. a maximum of 7.5 years, dependent on the Contract Award date and Implementation Phase). Suppliers should refer to the Specification Schedule for full detail on the deliverables of this contract. This procurement is for the award of a public contract through a competitive flexible procedure in accordance with section 20(1) and (2)(b) of the PA 2023.

Lot Information

Lot 1

Renewal: Following the initial contract period, there are 2 potential extension periods of up to 12 months each. Optional extension periods will be subject to review and satisfactory performance assessment by the Contracting Authority.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-058394
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/070736-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

48440000 - Financial analysis and accounting software package

48443000 - Accounting software package

48444000 - Accounting system

48450000 - Time accounting or human resources software package

48600000 - Database and operating software package

48612000 - Database-management system

48780000 - System, storage and content management software package

48783000 - Content management software package

48800000 - Information systems and servers

72000000 - IT services: consulting, software development, Internet and support

72200000 - Software programming and consultancy services

72212000 - Programming services of application software

72212400 - Business transaction and personal business software development services

72212440 - Financial analysis and accounting software development services

72212443 - Accounting software development services

72212450 - Time accounting or human resources software development services

72212700 - Software development services utilities

72212760 - Virus protection software development services

72212783 - Content management software development services

72253000 - Helpdesk and support services

72500000 - Computer-related services

72610000 - Computer support services

Notice Value(s)

Tender Value
£596,000 £500K-£1M
Lots Value
£596,000 £500K-£1M
Awards Value
£582,291 £500K-£1M
Contracts Value
£582,291 £500K-£1M

Notice Dates

Publication Date
4 Nov 20259 months ago
Submission Deadline
8 Sep 2025Expired
Future Notice Date
Not specified
Award Date
2 Oct 202510 months ago
Contract Period
17 Oct 2025 - 28 Feb 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Stranmillis University College
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT9 5DY
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN Northern Ireland
Local Authority
Belfast
Electoral Ward
Stranmillis
Westminster Constituency
Belfast South and Mid Down

Supplier Information

Number of Suppliers
1
Supplier Name

SHERWOOD SYSTEMS LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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