Notice Information
Notice Title
T2648 Framework for the Hire of Ancillary Equipment
Notice Description
Belfast City Council requires a framework for the hire of ancillary equipment, the maximum number of suppliers to be appointed onto the framework will be 5 suppliers. Belfast City Council has issued this ITT in connection with a competitive tendering procedure being conducted in accordance with the Act. The Council invites Tenders from suitably qualified and experienced economic operators 'Bidders' for the hire, delivery, off-loading, positioning and pick up of ancillary equipment. The Contractor will be required to position the portable toilet facilities and modular buildings on site as instructed by the Council or Production Management Company. The framework shall operate on the basis of mini-competitions whereby all Bidders who have been successful and appointed to the framework will be invited to quote for the hire of ancillary equipment at any given time. The framework should not be seen as a firm commitment to enter into call off contracts. Each time the Council calls off this framework agreement they must provide an order form and the subsequent contract will be as per the terms and conditions set out in the documents. The Council wishes to appoint a maximum of 5 suppliers to its framework for the hire of ancillary equipment. The framework will operate on a call-off basis. Such call offs shall be awarded via mini-competition process run by an appointed Production Management Company. Minimum value range of GBP 125 000.00 exc VAT to a maximum of GBP 375 000.00 exc VAT which has been calculated on the basis of a 2 year contract through to the maximum 4 year contract including ad hoc additional events.
Lot Information
Lot 1
Options: The Council reserves the right to purchase the following additional Goods or Services under this Contract during the Contract Period: - Additional ancillary services - the Council may require specialist event requirements not listed in the Pricing Schedule necessary to support the event/requirement. This may include labour/ staff required and associated hire costs. Additional ancillary equipment - the Council may require environmentally friendly equipment for example solar powered equipment for a range of events including those outlined within 1.4. Additional events - the Council may require ancillary services at a range of one off events across the contract period. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Procurement Act 2023 and Procurement Regulations 2024.
Renewal: The Council reserves the right to extend/renew the Framework on an annual basis up to a further 2 years i.e. 1 year + 1 year. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-0583d3
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/073527-2025
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- UK7 - Contract Details Notice
- Procurement Type
- Framework
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Large, SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
31 - Electrical machinery, apparatus, equipment and consumables; lighting
34 - Transport equipment and auxiliary products to transportation
42 - Industrial machinery
44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
31120000 - Generators
31300000 - Insulated wire and cable
31500000 - Lighting equipment and electric lamps
34928310 - Safety fencing
42410000 - Lifting and handling equipment
44211100 - Modular and portable buildings
44231000 - Made-up fencing panels
79952000 - Event services
Notice Value(s)
- Tender Value
- £375,000 £100K-£500K
- Lots Value
- £375,000 £100K-£500K
- Awards Value
- £375,000 £100K-£500K
- Contracts Value
- £375,000 £100K-£500K
Notice Dates
- Publication Date
- 13 Nov 20253 weeks ago
- Submission Deadline
- 5 Sep 2025Expired
- Future Notice Date
- Not specified
- Award Date
- 30 Oct 20251 months ago
- Contract Period
- 1 Feb 2026 - 31 Jan 2028 1-2 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- BELFAST CITY COUNCIL
- Contact Name
- Emma Morrison
- Contact Email
- cps@belfastcity.gov.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- BELFAST
- Postcode
- BT2 8DJ
- Post Town
- Northern Ireland
- Country
- Northern Ireland
-
- Major Region (ITL 1)
- TLN Northern Ireland
- Basic Region (ITL 2)
- TLN0 Northern Ireland
- Small Region (ITL 3)
- TLN06 Belfast
- Delivery Location
- TLN06 Belfast
-
- Local Authority
- Belfast
- Electoral Ward
- Central
- Westminster Constituency
- Belfast South and Mid Down
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/073527-2025
13th November 2025 - Contract details notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/070310-2025
3rd November 2025 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/047100-2025
8th August 2025 - Tender notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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