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CP1 Security Screening Equipment: Supply, Commissioning & Support

City of Doncaster Council

This public procurement record has 3 releases in its history.

TenderCancellation

01 Sep 2026 at 08:00

UK12 - Procurement Termination Notice
Tender

17 Jun 2026 at 14:59

UK4 - Tender Notice
Planning

11 Aug 2025 at 11:30

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

City of Doncaster Council, with FlyDoncaster Limited, sought security screening equipment for airport operations. The requirement covered the supply, installation, commissioning and ongoing support of approved airport security equipment, including security equipment, airport equipment and baggage-scanning equipment, together with associated electrical installation and IT support services. The procurement was divided into three equipment areas: SSc, ETD and LEDS screening specifications. The work was to be delivered in Doncaster, supporting FlyDoncaster’s airport operations. It was intended for suppliers able to provide compliant equipment and the technical support needed throughout its operational life, including upgrades where required by changes to the Department for Transport’s Approved Equipment List. The opportunity was classed mainly as goods, with associated services.

The procurement reached tender: the authority invited offers through a multi-stage Competitive Flexible Procedure under the Procurement Act 2023. Stage 1 required suppliers to demonstrate economic and technical conditions of participation, with a return deadline of 13 July 2026 at 11:00. Stage 2 invited qualifying suppliers to submit tenders; the return deadline was 14 August 2026. Enquiries closed on 29 June 2026 at 15:00, and the intended award period ended on 17 August 2026. The estimated value was £850,000 excluding VAT and £1,020,200 including VAT. The contract period was 28 September 2026 to 27 September 2028, with eight possible 12-month extensions, up to 26 September 2036. Evaluation weighted quality 50%, price 40% and social value 10%. The procurement was terminated without award because material specification amendments were required across all three lots and could affect competition and supplier participation.

This requirement suited small and medium-sized businesses with specialist airport security capability and experience supplying, installing, commissioning and supporting approved screening equipment. Relevant suppliers needed to demonstrate both technical ability and past performance, and to satisfy the economic and technical conditions of participation for the equipment areas they pursued. The work called for businesses able to address SSc, ETD or LEDS screening requirements and provide dependable ongoing support in an aviation environment. Suppliers also needed to respond to detailed technical specifications, pricing and quality questions, social value commitments, cyber-security requirements and equipment-related schedules. The authority identified a risk that Department for Transport changes to the Approved Equipment List could require additional hardware or software upgrades, so adaptable manufacturers, integrators and support providers would be well placed for any re-procurement.

How relevant is this notice?

Notice Information

Notice Title

CP1 Security Screening Equipment: Supply, Commissioning & Support

Notice Description

The Council and FlyDoncaster invite you to participate in the lotted Competitive Flexible Procedure (CFP) for the Supply, Commissioning and ongoing Support of Security Screening Equipment. Certain documents are operationally sensitive, aviation-security-sensitive, cyber-sensitive and/or commercially sensitive. To protect the integrity and security of airport operations and ensure that such information is only disclosed to suppliers with a credible ability to deliver the relevant Lot(s), the Council will restrict access to certain Stage 2 documents until completion of Stage 1. Procurement Procedure: This procurement is being conducted as a Competitive Flexible Procedure under sections 19 to 21 of the Procurement Act 2023. The Council has designed this lotted procurement as a multi-stage process due to the operationally sensitive, aviation security sensitive and commercially sensitive nature of certain procurement documents and the specialist technical requirements of the equipment. The procedure will be conducted in the following stages: Stage 1 - Conditions of Participation; Suppliers must submit a Stage 1 response demonstrating that they satisfy the conditions of participation (CoP) for the relevant Lot(s), including the technical ability to supply, install, commission and support compliant approved equipment for the relevant Lot(s). The return date for this stage is the 13th of July 2026. Stage 2 - Invitation to Tender; Only suppliers who successfully satisfy the Stage 1 conditions of participation for the relevant Lot(s) in accordance with Section 1 Part C will be invited to participate in Stage 2. Stage 2 suppliers will be issued with the restricted tender documents for the relevant Lot(s), including but not limited to the detailed specification, pricing schedule, quality questions and social value commitments. The return date for this stage is the 14th of August 2026. Stage 3 - Evaluation and Award; Stage 2 tenders will be evaluated in accordance with Section 1 Part C - Evaluation Strategy and Example, following which the Council may award one, some or all.

Lot Information

Lot LOT-0000

Renewal: 8*12 month extension periods will be available under each lot/contract to cover the expected life of the equipment.

Planning Information

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=96945&B=

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-058500
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/082426-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

35 - Security, fire-fighting, police and defence equipment

38 - Laboratory, optical and precision equipments (excl. glasses)

51 - Installation services (except software)

72 - IT services: consulting, software development, Internet and support

CPV Codes

34960000 - Airport equipment

35121000 - Security equipment

38581000 - Baggage-scanning equipment

51110000 - Installation services of electrical equipment

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£850,000 £500K-£1M
Lots Value
£850,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Sep 20261 months ago
Submission Deadline
13 Jul 2026Expired
Future Notice Date
23 Aug 2025Expired
Award Date
Not specified
Contract Period
28 Sep 2026 - 27 Sep 2028 2-3 years
Recurrence
2035-01-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
City of Doncaster Council
Additional Buyers

FlyDoncaster Limted

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DONCASTER
Postcode
DN1 3BU
Postcode Area
Doncaster
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE35 Doncaster
Delivery Location
TLE31 Barnsley, Doncaster and Rotherham
Local Authority
Doncaster
Electoral Ward
Town
Westminster Constituency
Doncaster Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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