Planning

ITT/25/23 - Accommodation Management System

CARDIFF METROPOLITAN UNIVERSITY

This public procurement record has 1 release in its history.

Planning

12 Aug 2025 at 15:49

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Cardiff Metropolitan University is seeking to procure a modern accommodation management system to enhance its housing operations. This public procurement process is currently in the planning stage and falls under the goods category, specifically targeting software packages and information systems. The total estimated value of the contract is £168,000, with a net amount of £140,000. Interested vendors are encouraged to access the engagement process via the University’s ‘In-Tend’ portal where preliminary documentation, including a questionnaire, can be obtained. The deadline for engagement submissions is set for 12th September 2025. The University is located in Cardiff, UK, and adheres to Welsh devolved regulations, with the legal basis for this procurement aligned with UK PGA 2023/54.

This procurement presents significant opportunities for businesses involved in software development, particularly those specialising in accommodation management solutions tailored for higher education institutions. Companies with expertise in creating user-focused and efficient management systems are well-placed to benefit from this contract. The successful vendor will gain the opportunity to implement their solution across Cardiff Metropolitan University, potentially opening doors for future collaborations and projects across similar universities and institutions in the UK. Businesses looking to expand their clientele within the public authority sector will find this an attractive opportunity to demonstrate their solutions to a panel of university stakeholders, with a maximum of five firms being invited to present following the review of submissions.

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Notice Information

Notice Title

ITT/25/23 - Accommodation Management System

Notice Description

The University is looking to procure a modern, user-focused accommodation management solution to effectively support our housing operations.

Planning Information

The process will be conducted via the University’s ‘In-Tend’ portal where interested parties will be able to access the initial documentation in the form of a questionnaire, receive all process related notifications and issues correspondence. The portal web address is: https://in-tendhost.co.uk/cardiffmet/aspx/Home The notice web address is: https://in-tendhost.co.uk/cardiffmet/aspx/ProjectManage/247 Outgoing messages from the University will be sent to bidders using the email address entered as part of the portal registration process. In considering what email address to use for this purpose, we strongly recommend that a generic, shared email mail account is used to help avoid any loss of communication through changes of staff or staff sickness or holidays that may occur. On review of submissions, the University intends to invite a maximum of 5 interested parties to demonstrate their system to a panel of university stakeholders.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05868a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/048182-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£140,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Aug 20256 months ago
Submission Deadline
Not specified
Future Notice Date
3 Nov 2025Expired
Award Date
Not specified
Contract Period
12 Jan 2026 - 11 Jan 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CARDIFF METROPOLITAN UNIVERSITY
Contact Name
Not specified
Contact Email
tenders@cardiffmet.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
CARDIFF
Postcode
CF5 2YB
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL Wales
Local Authority
Cardiff
Electoral Ward
Llandaff
Westminster Constituency
Cardiff West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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