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Provision of an end-to-end Catering Services

FIRST TRENITALIA WEST COAST RAIL LIMITED

This public procurement record has 2 releases in its history.

Award

15 May 2026 at 17:03

UK6 - Contract Award Notice
Tender

13 Aug 2025 at 15:38

UK4 - Tender Notice
Summary of the contracting process

The procurement process initiated by First Trenitalia West Coast Rail Limited involves the provision of end-to-end catering services, covering product sourcing, procurement, supply chain management, and logistics to train sides in locations across the United Kingdom. This tender, under the "Catering services for transport enterprises" industry category, is at the award stage as of 15th May 2026. The competitive flexible procedure chosen by the buyer adheres to a selective procurement method. The contract is aimed at a contract period commencing on 1st July 2026 and extending until 30th June 2031, with an optional extension for up to two additional years. The standstill period ends on 29th May 2026, and the future contract signature is scheduled for the 30th of June 2026.

This tender provides substantial growth opportunities for businesses, especially those with expertise in large-scale catering services and logistics management. With an estimated gross contract value of £311.76 million, this contract is significant in size and scope, ideal for large enterprises such as DHL Supply Chain Limited, which has been identified as a supplier, and Rail Gourmet U.K. Limited, which participated in the tendering process. Businesses with experience in maintaining competitive supplier bases and managing dynamic supply chains are well-suited to compete in tenders like this. The emphasis on safe, efficient operations and supplier management ensures that companies with robust safety systems and effective staff management will benefit greatly from participating in such high-profile public procurement opportunities.

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Notice Information

Notice Title

Provision of an end-to-end Catering Services

Notice Description

Provision of an end-to-end Catering Services including product sourcing & procurement with associated supply chain management into service centres and final mile logistics (from receipt of goods into service centre through to delivery to train side). Procurement of Catering services to include: 1) New Product Development and Procurement for AWC Catering Sourcing and Management: Identify and procure food, drink, consumables, and equipment at the best value for money, ensuring competitiveness throughout the product lifecycle, and value chain. Supplier Assurance: Maintain a safe and responsible supplier base. Supplier Management: Oversee lower-tier food and product suppliers, whether sourced by the supplier or designated by AWC. Product Specification and Supply: Specify, order, and supply food and ancillary catering products. This includes creating documentation such as calorific and allergen information and maintaining the bill of materials. Inventory Accountability: Ensure the correct level of food and catering products are available for order and/or distribution to the final mile logistics supplier. 2) Logistics End-to-End Last Mile Delivery of Produce to Trains Warehouse Management: Ensure professional, safe, and efficient warehouse operations, including the use of relevant IT systems, ensuring 'best in class inventory management. Availability and Waste Management: Maximise product availability while minimising waste. Delivery Coordination: Deliver products to trains, lounges, and other locations as per AWC's forecasts and orders. Premises and Asset Maintenance: Maintain AWC premises and assets. Safety Systems: Implement robust safety and food safety systems to manage, monitor, and minimize all safety risks. Supplier Staff Management: Engage and manage supplier staff to minimise sickness and turnover Note: TUPE applies for incumbent Supplier staff to the provision of Catering Services. Details on the T&Cs and the extent/nature of dialogue/negotiation during the process will be provided to down-selected bidders only during the ITN stage.

Lot Information

Lot 1

Renewal: The contract length is anticipated to be five (5) years with an option to extend for another 2 years (as a 1+1 option). The estimated contract value stated above is for the total term i.e. 7 years (5+2). Estimated Value below; 26/27 PS34.3M 27/28 PS35.7M 28/29 PS36.2M 29/30 PS37.3M 30/31 PS38.0M 31/32 PS38.8M 32/33 PS39.6M The spend indicated within this tender process is not fully committed as the actual annual budgets will be subject to approval by Department for Transport from time to time, usually annually. Please note, we would reserve the right to reduce or increase the budgets as necessary at any point in time.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05873b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/045102-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55522000 - Catering services for transport enterprises

Notice Value(s)

Tender Value
£259,800,000 £100M-£1B
Lots Value
£259,800,000 £100M-£1B
Awards Value
£259,800,000 £100M-£1B
Contracts Value
Not specified

Notice Dates

Publication Date
15 May 20263 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
14 May 20263 months ago
Contract Period
1 Jul 2026 - 30 Jun 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
FIRST TRENITALIA WEST COAST RAIL LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
W2 1AF
Postcode Area
West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
Hyde Park
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

DHL SUPPLY CHAIN LIMITED

Further Information

Notice Documents

Notice URLs

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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